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Your HR function

Paul Smith made this Freedom of Information request to Orkney College

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Dear Orkney College,

I am writing to request information under the Freedom of Information Act (Scotland) 2002 on the structure, competencies and remuneration of your Human Resources function.

I shall be grateful if you would provide me with the following information in respect of your Human Resources (HR) function:

1. An organisational chart indicating all the posts within your institution which constitute your HR function. If HR-related activities (eg Learning & Development, Organisational Development, Health & Wellbeing, etc) are managed outwith your main HR function, please include information on these as well.

2. Details of the overall role and specific duties undertaken by each of the posts detailed in (1) above (eg job descriptions, role profiles, etc).

3. Details of the competencies required for each of the posts detailed in (1) above (eg person specifications, competency frameworks, etc).

4. The remuneration package for each post, including:
a. The gross salary range (or spot salary) applicable to each post;
b. Any bonus/merit/performance payments that the posts are potentially eligible for and the procedure for awarding these;
c. The annual leave entitlement, please detail if bank holidays, institutional closure periods, are in addition or included in the annual leave entitlement.
d. Details of any superannuation scheme.

5. Details of your total HR staff cost in £ (sterling) and as a proportion of your
a. Institutional income;
b. Institutional payroll, including salary on-costs.

6. Details of the total HR budget, including whether this includes staff development for HR staff.

7. Details of any institution-wide, centrally administered staff development budget, how institutional and individual priorities are set and the process for allocating and/or accessing these funds

To place this data in context I shall be grateful if you would also provide me with the headcount and full-time equivalent of your:

1. Academic staff
2. Support staff

I would like the above information to be provided to me in an electronic format.

I understand that under the act, I should be entitled to a response within 20 working days of your receipt of this email. I would be grateful if you could confirm by email that you have received this request.

I look forward to hearing from you.

Yours faithfully,

Paul Smith

Christine Scott, Orkney College

Hello Paul,

Here at Orkney College we are part of the local authority (Orkney Islands Council) and as a result most of our HR is provided as an element of the work of the team that services the whole local authority. There are two staff with HR elements to their role in college (admin and staff development) but the HR part sits as elements within other roles and I would estimate they take up maybe 5-20% of their total time.

To that end the information we could provide that is college specific would not cover the whole of the HR function. Please could you advise if you want information on this basis?

Note - I will need to check the data protection side as it would be clear which people are in the roles.

Thanks, Christine

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Dear Sir

Freedom of Information (Scotland) Act 2002 – Request for Information

Thank you for your information request dated 25 July 2013 and received on 25 July 2013. Our reference is FOI 2013-485. This is being dealt with under the Freedom of Information Act 2002.

We are considering your request. We may be in touch soon to ask for further clarification or to offer advice and assistance if we are not able to fulfil your request in its present form.

The legislation allows us up to 20 working days from the date that we receive a valid request, including any clarification we need to make a final response. We will be in touch within 20 working days of receipt of your initial request to provide our response or to seek clarification where necessary. We hope to give you the information you are looking for at an earlier date if possible.

Yours faithfully

FOI

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Christine Scott, Orkney College

Hi Paul,

Last e-mail bounced back so sending this one again.....

Christine

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Dear Christine Scott,

Thank you for your response and apologies for not replying earlier, please post your response here.

Yours sincerely,

Paul Smith

Christine Scott, Orkney College

1 Attachment

Hello Paul,

Thanks for your reply, however it was the query in the attached that we were requesting clarity on. Are you able to respond to that please?

Regards,
Christine

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