Your HR function

Paul Smith made this Freedom of Information request to Forth Valley College

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Response to this request is long overdue. By law, under all circumstances, Forth Valley College should have responded by now (details). You can complain by requesting an internal review.

Dear Forth Valley College,

I am writing to request information under the Freedom of
Information Act (Scotland) 2002 on the structure, competencies and
remuneration of your Human Resources function.

I shall be grateful if you would provide me with the following
information in respect of your Human Resources (HR) function:

1. An organisational chart indicating all the posts within your
institution which constitute your HR function. If HR-related
activities (eg Learning & Development, Organisational Development,
Health & Wellbeing, etc) are managed outwith your main HR function,
please include information on these as well.

2. Details of the overall role and specific duties undertaken by
each of the posts detailed in (1) above (eg job descriptions, role
profiles, etc).

3. Details of the competencies required for each of the posts
detailed in (1) above (eg person specifications, competency
frameworks, etc).

4. The remuneration package for each post, including:
a. The gross salary range (or spot salary) applicable to each post;
b. Any bonus/merit/performance payments that the posts are
potentially eligible for and the procedure for awarding these;
c. The annual leave entitlement, please detail if bank holidays,
institutional closure periods, are in addition or included in the
annual leave entitlement.
d. Details of any superannuation scheme.

5. Details of your total HR staff cost in £ (sterling) and as a
proportion of your
a. Institutional income;
b. Institutional payroll, including salary on-costs.

6. Details of the total HR budget, including whether this includes
staff development for HR staff.

7. Details of any institution-wide, centrally administered staff
development budget, how institutional and individual priorities are
set and the process for allocating and/or accessing these funds

To place this data in context I shall be grateful if you would also
provide me with the headcount and full-time equivalent of your:

1. Academic staff
2. Support staff

I would like the above information to be provided to me in an
electronic format.

I understand that under the act, I should be entitled to a response
within 20 working days of your receipt of this email. I would be
grateful if you could confirm by email that you have received this
request.

I look forward to hearing from you.

Yours faithfully,

Paul Smith

FOI, Forth Valley College

1 Attachment

Dear Mr Smith

 

Freedom of Information Request

 

I am writing to acknowledge receipt of your Freedom of Information request
which we received on 29 July . 

 

Our response will be sent within 20 working days.

 

Yours sincerely

 

[1]linda mckay signature

Principal

 

 

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ken.thomson, Forth Valley College

7 Attachments

Dear Mr Smith,

 

Thank you for your recent request under the Freedom of Information
(Scotland) Act 2002 (The Act).

 

Please find below answers to your specific questions.

 

1. An organisational chart indicating all the posts within your
institution which constitute your HR function. If HR-related activities
(eg Learning & Development, Organisational Development, Health &
Wellbeing, etc) are managed outwith your main HR function, please include
information on these as well. Please see attached PDF

 

2. Details of the overall role and specific duties undertaken by each of
the posts detailed in (1) above (eg job descriptions, role profiles, etc).
Attached are separate role profiles for the 5 various posts in HR, HR
Manager, HR BP, HR Coordinator, HR Administrator & HR Administration
Assistant

 

3. Details of the competencies required for each of the posts detailed in
(1) above (eg person specifications, competency frameworks, etc). Please
see attached role profiles.

 

4. The remuneration package for each post, including:

a. The gross salary range (or spot salary) applicable to each post;  We
are of the opinion that provision of this information can be used to
identify the salary of individuals and therefore are not providing this
under section 38 of the Act relating to Data Protection

b. Any bonus/merit/performance payments that the posts are potentially
eligible for and the procedure for awarding these; None of the roles
attract bonus/merit/performance

c. The annual leave entitlement, please detail if bank holidays,
institutional closure periods, are in addition or included in the annual
leave entitlement. Please see attached PDF - Q4 -c.

d. Details of any superannuation scheme. Please see attached PDF - Q4 -d

 

5. Details of your total HR staff cost in £ (sterling) and as a proportion
of your

a. Institutional income; Please see attached PDF - see Q5

b. Institutional payroll, including salary on-costs. Please see attached
PDF - see Q5

 

6. Details of the total HR budget, including whether this includes staff
development for HR staff. Please see attached PDF - Q6

 

7. Details of any institution-wide, centrally administered staff
development budget, how institutional and individual priorities are set
and the process for allocating and/or accessing these funds Please see
attached PDF –Q7

 

To place this data in context I shall be grateful if you would also
provide me with the headcount and full-time equivalent of your:

 

1. Academic staff Please see attached PDF

2. Support staff Please see attached PDF

 

If you are not satisfied with the way in which your request has been dealt
with, you are entitled, in the first instance, to request a review. 
Should you wish to request such a review, please write to the College
Executive Office within 40 working days of the date of this letter. 

 

If you remain unsatisfied, you are entitled to apply to the Scottish
Information Commissioner for a decision.  Their contact details are: 
Office of the Scottish Information Commissioner, Kinburn Castle,
Doubledykes Road, St Andrews, Fife, KY16 9DS.  Telephone 01334 464610.

 

Yours sincerely

 

[1]cid:image003.jpg@01CEA192.86B35580

 

Dr Ken Thomson

Principal

 

 

 

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Dear ken.thomson,

Thank you for your response and apologies for not replying earlier, but I would still like to receive the information I requested about salary levels within the HR function. I appreciate your reasoning for not giving me the exact salary but would have thought that providing me with the min/max of the grade that each role was attached to would meet my request whilst protecting the personal data of the individual filling that role. If the salary range within each grade is negligible or you are utilising spot salaries perhaps indicating which of the following salary bands the role falls within would suffice both our needs.
£10-15k
£15-20k
£20-25k
£25-30k
£30-35k
£35-40k
etc...
I shall be grateful if you would reconsider your decision in light of the above.

Yours sincerely,

Paul Smith