Workforce Management

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Yours faithfully
 
The information governance team

Hello

Could I please ask for clarity regarding question 6e What is the annual
cost of the payroll services provision in 2015/16?.  Would you like the
cost to process our payroll, the cost of the payroll in terms of staff
wages or the cost of the payroll system itself?

I look forward to hearing from you.

Kind regards

Nic

_______________________________________

Nicola Jefferson, Leadership Support Officer / PA to Justine Brooksbank

North Yorkshire County Council, Room 4, Brierley Building, County Hall,
Northallerton, DL7 8AD

Tel: 01609 532165 (DDI)

Fax: 01609 778199 

e-mail: [1][email address] 

[2]http://nyccintranet/sites/default/files/...

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Hello

FOI N2282/ HR72327

Thank you for your recent FOI request.

North Yorkshire County Council (NYCC) has a workforce of some 7467
headcount (excluding schools) covering hundreds of different roles
including some with mandatory staffing levels such as care staff in
elderly persons homes, and roles where staff are unexpectedly absent and
cover is required e.g. school meals, drivers, care staff, centrally
employed teachers etc.  NYCC are committed to directly employing staff,
only using agency workers to fill gaps when all other options with
internal staff and recruitment have temporarily failed. We rarely use
agency workers, limiting the use to emergency or hard to fill assignments.
We have looked at national benchmarking data on agency spend in the public
sector to see how we compare and thought you might be interested in the
finding to illustrate our approach. There were 376 organisations spending
a total of £1.1b (£1,145,627,524). 

The average spend for all the organisations was £3m (£3,046,882) which is
significantly higher than the NYCC agency spend.  Reviewing spend
regionally in Yorkshire, NYCC’s spend is in line with several local
district council’s and much lower than more comparable County or Unitary
authorities in terms of size and scale.

1.  Please provide the organisation’s total expenditure on temporary
agency staff for 2015/16
In financial year 2015/16 NYCC spent £311,541 on temporary agency staff.

2. Please state which staffing group has the highest temporary agency
spend for 2015/16 (eg. admin & clerical, community services, legal etc.)
The staffing group with the highest temporary agency spend for financial
year 2015/16 was adult social care.

3. Does the organisation use any 3rd party services/software to manage
agency workers?  If so, please provide the following information:
a. Provider Name
Matrix SCM

b. Description of Services
Matrix SCM is a neutral vendor managed service to source and manage third
party supply agencies as the single point of contact for all NYCC
temporary agency worker requirements.

c. Annual Cost to Organisation in 2015/16 (£)
The annual cost to NYCC for this service in financial year 2015/16 was
£2,247.

d. Contract End Date
01/11/2018

e.  Framework used for procurement
Mstar national framework

4. Please provide the organisation’s total expenditure on internal bank
staff for 2015/16 (£)NYCC does not have an internal staff bank however we
do use existing care staff to work additional hours on an ad hoc basis in
different care settings within the county council by issuing them with a
“relief” staff contract for those settings. This is not mandatory and is
up to the staff themselves. Many who work part time in one setting are, on
occasion, happy to provide cover on a temporary basis in another nearby
setting. We use this arrangement first for care settings rather than
consider agency staff use.

5. Does the organisation use any 3rd party services/software to manage
bank workers?  If so, please provide the following information:
NYCC does not have an internal staff bank.

6. Payroll
a. How does the organisation manage their payroll? (in-house/outsourced)
In house

b. How frequently does the organisation run its payroll? (monthly/weekly)
Monthly

c. Which staff types does the payroll cover? (substantive/temporary)
Both

d. How many payslips did the organisation process in 2015/16?
431,634

e. What is the annual cost of the payroll services provision in 2015/16?
Core costs without bespoke and extras   £365K

f. If outsourced, which 3rd party do you use?
Not applicable

g. If outsourced, what is the contract end date?
Not applicable 

Kind regards

Nicola Jefferson
Leadership Support Officer
[1][email address]
[2]Email us about this case
 
To J Taylor [[FOI #396466 email]], 20 April 2017
 
NOTE: Please do not edit the subject line when replying to this email.
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WARNING

Any opinions or statements expressed in this e-mail are those of the
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This e-mail and any files transmitted with it are confidential and solely
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please do not disclose any information to anyone, notify the sender at the
above address and then destroy all copies.

North Yorkshire County Council's computer systems and communications may
be monitored to ensure effective operation of the system and for other
lawful purposes. All GCSX traffic may be subject to recording and/or
monitoring in accordance with relevant legislation.

Although we have endeavoured to ensure that this e-mail and any
attachments are free from any virus we would advise you to take any
necessary steps to ensure that they are actually virus free.

If you receive an automatic response stating that the recipient is away
from the office and you wish to request information under either the
Freedom of Information Act, the Data Protection Act or the Environmental
Information Regulations please forward your request by e-mail to the
Information Governance Team ([4][North Yorkshire Council request email]) who will
process your request.

North Yorkshire County Council.

References

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