If you have submitted a Freedom of Information request please accept this
email as acknowledgement that your request has been received. You should
expect a response from us within 20 working days. 
Note: UCL's Christmas closure will run from Thursday 23 December 2021 -
Monday, 3 January 2022.
“You will appreciate that all information requests place some degree of
demand on a public authority’s resources in terms of costs and staff time
and that UCL may need to prioritise resources to other areas, or adapt its
usual approach to information compliance work, in order to meet the
unprecedented challenges we are all facing during the Coronavirus
(COVID-19) pandemic.

Therefore, we need to advise you may experience delays in receiving
responses to information rights requests during the Coronavirus (COVID-19)
pandemic.”

For details on how we use your personal information, please see UCL's
general privacy
notice: [1]www.ucl.ac.uk/legal-services/privacy/general-privacy-notice
Data Protection & FOI
Legal Services
UCL

References

Visible links
1. https://www.ucl.ac.uk/legal-services/pri...

If you have submitted a Freedom of Information request please accept this
email as acknowledgement that your request has been received. You should
expect a response from us within 20 working days. 
“You will appreciate that all information requests place some degree of
demand on a public authority’s resources in terms of costs and staff time
and that UCL may need to prioritise resources to other areas, or adapt its
usual approach to information compliance work, in order to meet the
unprecedented challenges we are all facing during the Coronavirus
(COVID-19) pandemic.

Therefore, we need to advise you may experience delays in receiving
responses to information rights requests during the Coronavirus (COVID-19)
pandemic.”

For details on how we use your personal information, please see UCL's
general privacy
notice: [1]www.ucl.ac.uk/legal-services/privacy/general-privacy-notice
Data Protection & FOI
Legal Services
UCL

References

Visible links
1. https://www.ucl.ac.uk/legal-services/pri...

Dear [Name Removed] 

Please rest assured that we are working on your request, and we will be in
touch in due course with a response.

We appreciate your patience and understanding.

Kind regards,

Greta

Greta Cicchetti

Data Protection and Freedom of Information Adviser

University College London

Legal Services

Data Protection: [1][email address]  FOI: [2][UCL request email]

References

Visible links
1. mailto:[email address]
2. mailto:[UCL request email]

Dear [Name Removed]

Apologies for the delay in responding to your request for information.

We have completed the compilation of information in response to your
request.

Your request was as follows:

1. How many of your employees are women, BAME, LGBTQ+, disabled, under 40?

Please provide figures (and as a % of your workforce) for every year since
2015.

2. Please provide salary scale distribution figures for each group e.g. %
of BAME employees paid Grade 4 vs % paid Grade 7.

3. What is the average length of employment for each group?

We can confirm that we do hold information of the description specified in
your request and this information is provided in the document attached.

Section 40(2) of the FOIA allows a public authority to withhold
information under the FOIA where (i) the requested information is personal
data relating to someone other than the requester and (ii) its disclosure
would breach any of the data protection principles. Some information
contained within the attached document has been withheld under section
40(2) of the FOIA by virtue of s40 (3A)(a).

As you can see, exact counts totalling five or fewer and percentages
derived from counts of 5 or fewer have been withheld because these are
personal data of third parties or, if linked with other personal
identifiers in the public domain, would be likely to become personal data.
Although there are no identifiable details within the data being
disclosed, some of the percentage data is derived from counts of 5 or
fewer. Such information has been withheld to prevent percentages from
giving away the underlying figures. We believe that disclosing this data
may be used by ‘motivated intruders’ and other knowledgeable third parties
to identify individual staff members as part of a jigsaw-effect. This is
where strands of data available to an individual can be put together to
create personal data not in the public domain. There would be no
expectation that this type of information would be disclosed to the wider
public and it would be considered unfair to do so; this therefore also
breaches the first data protection principle.

It is for these reasons that this information is exempt under section
40(2) of the Act.

As the section 40(2) exemption is an absolute one, there is no need to
conduct a public interest test.

Please note that we have not provided the information requested where
staff members have chosen to withhold this information or where this
information is otherwise unknown.

You are free to use any information supplied for your own use, including
for non-commercial research purposes. The information may also be used for
the purposes of news reporting. However, any other type of re-use, for
example by publishing or issuing copies to the public, will require the
permission of the copyright owner.

If you are unhappy with our response to your request and wish to make a
complaint or request a review of our decision, please email
[1][email address]. Emails should include the words ‘Internal
Review’ in the subject and be marked For the Attention of the
Vice-President (Operations), alternatively you should write to:

Vice-President (Operations)

University College London

Gower Street

London

WC1E 6BT

Please note, complaints and requests for internal review received more
than two months after the initial decision will not be handled.

If you are not content with the outcome of the internal review, you may
apply directly to the Information Commissioner at the address given below.
You should do this within two months of our final decision.

If you have any queries or concerns, please contact me using the details
provided in this letter and including the request reference number.

Further information on the Freedom of Information Act is available from
the Information Commissioner’s Office:

Wycliffe House

Water Lane

Wilmslow

SK9 5AF

01625 545700

[2]www.ico.org.uk

[3][email address]

Kind regards,

Mehwish Sultan

Senior Data Protection and Freedom of Information Adviser

University College London

Legal Services

E: [4][email address]; Data Protection: [5][email address];
FOI: [6][UCL request email].

Office phone: +44 (0)203 108 7862 (internal extension: 57862); Mobile: +44
(0)7525285822

Working hours: Please note that my current working hours are Monday to
Friday 8am – 4pm.

If you have a general query relating to data protection at UCL, you may
find the [7]FAQs on the data protection website helpful.

References

Visible links
1. mailto:[email address]
2. https://eur01.safelinks.protection.outlo...
3. mailto:[email address]
4. mailto:[email address]
5. mailto:[email address]
6. mailto:[UCL request email]
7. https://www.ucl.ac.uk/data-protection/da...
https://www.ucl.ac.uk/data-protection/da...