Winter preparedness plans

Ben Whitehouse made this Freedom of Information request to Birmingham City University

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The request was successful.

Dear Sir or Madam,

I am writing to request information about your winter preparedness plans for the forthcoming semester. It's been widely reported regarding people's concerns around hygiene & how this relates to "swine flu".

I would like to know:

1. What winter preparedness and Swine Flu contingency plans you have in place?

2. How any decision to close or quarantine the university will be made and the processes in place to support the person who makes that decision?

3. What information will be made available to new and returning students as they arrive this year? For example "How to recognise the difference between Fresher's Flu and Swine Flu?" Also the costs relating to the production of this information. Any examples of the information (posters, leaflets etc) would be useful to be included in your response.

4. How will you be working with your student union regarding the dissemination of this information? What plans does the Student Union have regarding the swine flu pandemic?

5. How many students you estimate will be affected by the swine flu pandemic?

6. All progress/status reports and emails sent relating to the preparations of these materials, information and plans.

My preferred format to receive this information is by electronic means. If one part of this request can be answered sooner than others, please send that information first followed by any subsequent data. If you need any clarification of this request please feel free to email me. If FOI requests of a similar nature have already been asked could you please include your responses to those requests.

I would be grateful if you could confirm in writing that you have received this request, and I look forward to hearing from you within the 20-working day statutory time period.

Yours faithfully,

Ben Whitehouse

Stephen Homer, Birmingham City University

Dear Mr Whitehouse

Thank you for your request for information under the terms of the Freedom
of Information Act. I shall coordinate the University's response and you
shall receive a reply as soon as possible, and in any case within the 20
working days prescribed by the Act.

Kind regards

Stephen

Stephen Homer
Information Manager
Birmingham City University
0121 331 5288

--------------------------------------------------------------------------

From: Ben Whitehouse [mailto:[FOI #17631 email]]
Sent: Fri 04/09/2009 09:40
To: FOI requests at Birmingham City University
Subject: Freedom of Information request - Winter preparedness plans

Dear Sir or Madam,

I am writing to request information about your winter preparedness
plans for the forthcoming semester. It's been widely reported
regarding people's concerns around hygiene & how this relates to
"swine flu".

I would like to know:

1. What winter preparedness and Swine Flu contingency plans you
have in place?

2. How any decision to close or quarantine the university will be
made and the processes in place to support the person who makes
that decision?

3. What information will be made available to new and returning
students as they arrive this year? For example "How to recognise
the difference between Fresher's Flu and Swine Flu?" Also the costs
relating to the production of this information. Any examples of the
information (posters, leaflets etc) would be useful to be included
in your response.

4. How will you be working with your student union regarding the
dissemination of this information? What plans does the Student
Union have regarding the swine flu pandemic?

5. How many students you estimate will be affected by the swine flu
pandemic?

6. All progress/status reports and emails sent relating to the
preparations of these materials, information and plans.

My preferred format to receive this information is by electronic
means. If one part of this request can be answered sooner than
others, please send that information first followed by any
subsequent data. If you need any clarification of this request
please feel free to email me. If FOI requests of a similar nature
have already been asked could you please include your responses to
those requests.

I would be grateful if you could confirm in writing that you have
received this request, and I look forward to hearing from you
within the 20-working day statutory time period.

Yours faithfully,

Ben Whitehouse

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Stephen Homer, Birmingham City University

32 Attachments

Dear Ben Whitehouse

Thank you for your request for information under the terms of the Freedom
of Information Act. Please see below the University's response:

1. What winter preparedness and Swine Flu contingency plans you have in
place?

A Crisis Management Team was set up at the end of April and has held
regular meetings since then. The notes of the meetings are attached.

All faculties and professional service departments have been asked to
assess their critical services and make plans for the possible effects of
a pandemic. The critical services assessments are attached

2. How any decision to close or quarantine the university will be made and
the processes in place to support the person who makes that decision?

The Crisis Management Team will continue to meet chaired by the
University's Chief Operating Officer to assess the situation and, if
necessary, recommend closure. Any decision to close the university would
be made by the Vice-Chancellor with the support of the Chief Operating
Officer and the Crisis Management Team

3. What information will be made available to new and returning students
as they arrive this year? For example "How to recognise the difference
between Fresher's Flu and Swine Flu?" Also the costs relating to the
production of this information. Any examples of the information (posters,
leaflets etc) would be useful to be included in your response.

Information and advice for both staff and students are available on our
website at [1]www.bcu.ac.uk/flufacts This is being constantly updated and
is advertised in a number of places including the front page of our
website ([2]www.bcu.ac.uk), the `Welcome website' for all new and
returning students ([3]www.bcu.ac.uk/welcome), the Student Services web
pages ([4]www.bcu.ac.uk/studentservices) and the university intranet.

Alcohol rinse gel has been placed at all entrances to university buildings
accompanied by posters reinforcing the need for hygiene.

A leaflet has been prepared by Student Services giving general advice and
information to students about swine flu including important messages about
not missing the signs of meningitis.

A copy of the leaflet is attached.

Information about the importance of hygiene is planned for the
university's digital screens.

Faculties have been asked to include information about swine flu in
induction talks for new students and welcome back meetings for continuing
students.

A copy of the induction briefing is attached

Training has been given to student reps in the university's residential
accommodation

A copy of the guidance is attached

4. How will you be working with your student union regarding the
dissemination of this information? What plans does the Student Union have
regarding the swine flu pandemic?

The Students' Union is represented on the university's Crisis Management
Team and has prepared its own critical services assessment (see 1. above)

5. How many students you estimate will be affected by the swine flu
pandemic?

The university is unable to estimate accurately the number of students who
will be affected by the swine flu pandemic but is planning for the
possibility that up to 20% of staff and students might be absent at any
point.

6. All progress/status reports and emails sent relating to the
preparations of these materials, information and plans.

See above for various reports / documents.

Also attached are lists of outstanding actions as at 08/09/09 and
22/09/09.

I hope that the above satisfactorily answers your enquiry.

Kind regards

Stephen

Stephen Homer

Information Manager

Library and Learning Resources

Birmingham City University

Perry Barr

Birmingham

B42 2SU

0121 331 5288

References

Visible links
1. http://www.bcu.ac.uk/flufacts
2. http://www.bcu.ac.uk/
3. http://www.bcu.ac.uk/welcome
4. http://www.bcu.ac.uk/studentservices