Will SCC pay a lower share of shared service costs in SW1?

Dave Orr made this Freedom of Information request to Somerset County Council

Waiting for an internal review by Somerset County Council of their handling of this request.

From: Dave Orr

21 June 2012

Dear Somerset County Council,

Somerset County Council (SCC) recently concluded a contract
re-negotiation with IBM that took a significant number of SW1-based
shared services and many seconded staff back in-house.

SCC were the Lead Partner prior to the SW1 contract renegotiation
with IBM.

Is ASPOLA (by number of secondees, unitary charge or similar
measure) now the largest public partner in SW1? If so, does ASPOLA
now have the Lead public partner role within SW1 instead of SCC?

Has the shareholding in SW1 between ASPOLA, SCC & TDBC (SW1 public
partners) been adjusted to reflect the SCC renegotiation and the
new relevant business proportions between ASPOLA, SCC and TDBC in
SW1?

If SW1 public shareholdings between ASPOLA, SCC & TDBC have been
changed, then from what to what?

Are there any plans to adjust or re-negotiate the SW1 shareholding
between ASPOLA, SCC & TDBC? If so, please detail.

Are there any plans to change the SW1 articles of association or
any part of the SW1 company registration following the SCC
renegotation with IBM for SW1 services? If so, please detail.

Has IBM's majority shareholding in SW1 changed? If so, from what to
what?

If there are future changes to SW1-based shared services (e.g. new
SAP shared service Disaster Recovery facilities), then how will the
SW1-based shared costs be equitably apportioned between ASPOLA, SCC
& TDBC, if the SCC element has been significantly reduced?

Please detail the new cost sharing arrangements for future
SW1-based shared service costs, that fairly & equitably reflect
SCC's much lower proportion of shared service usage across the SW1
public partners.

Yours faithfully,

Dave Orr

Link to this

From: Somerset Direct - FOI
Somerset County Council

21 June 2012

Dear Mr Orr

Thank you for your email

I have logged this for you now, your reference number is 2074201

Kind regards

Somerset Direct
Somerset County Council
The Deane House
Belvedere Road
Taunton
TA1 1HE

Tel: 0845 345 9166
Email: [email address]
SMS Text: 07781 482858
Web : www.somerset.gov.uk

Southwest One - working in partnership with Somerset County Council,
Taunton Deane Borough Council & Avon and Somerset Police.

South West One Limited - Registered in England and Wales with number
6373780 Registered office:PO Box 41, North Harbour, Portsmouth, Hants
PO6 3AU

show quoted sections

Link to this

From: Jon Bazley
Somerset County Council

22 June 2012

Dear Mr Orr

 

Thank you for your request made under the Freedom of Information Act
(FOIA) 2000.

 

We are currently dealing with your request and will be in touch shortly
concerning disclosure of the information you have requested.

 

The legislation obliges us to provide you with this information within 20
working days, so our response will be sent to you by 19-07-2012.

 

Please be aware that we now publish all responses to requests for
information made under the FOIA, without any details of the requestor, on
the Council’s website.

 

Please see:

 

[1]http://www.somerset.gov.uk/disclosurelog

 

Yours sincerely

 

Information Governance Team

 

Client Services Team /  A2W

County Hall

Taunton

Som

TA1 4DY

 

Tel: 01823-357194

No mobile access

 

THINK! - Do you really need to print this email? Save Paper - Save Money -
Reduce Waste

 

This email, and any attachments is intended solely for the individual to
whom it is addressed. It may contain personal and / or sensitive material
and should be handled according to the principles of the Data Protection
Act 1998. If this email carries a protective marking of PROTECT or
RESTRICTED in the header it should be handled according to HMG guidelines,
if not protectively marked it can be regarded as UNCLASSIFIED.

If this Email has been misdirected, please notify the author immediately.
If you are not the intended recipient you must not disclose, distribute,
copy, print or rely on any of the information contained in it or attached,
and all copies must be deleted immediately. 

Whilst we take reasonable steps to try to identify any software viruses,
any attachments to this email may nevertheless contain viruses which our
anti-virus software has failed to identify.  You should therefore carry
out your own anti-virus checks before opening any documents.  Somerset
County Council will not accept any liability for damage caused by computer
viruses emanating from any attachment or other document supplied with this
email.

All GCSx traffic may be subject to recording and / or monitoring in
accordance with relevant legislation.

References

Visible links
1. blocked::http://www.somerset.gov.uk/disclosurelog
http://www.somerset.gov.uk/disclosurelog

Link to this

From: Information Governance
Somerset County Council

9 July 2012

Somerset Direct ref: 2074201

Council Service ref: res 1440

Date of request: 21-06-2012

Due date of response: 19-07-2012

Actual date of response: 09-07-2012

 

Dear Mr Orr

 

I am writing regarding your recent request for information to Somerset
County Council (SCC), which has been dealt with under the provisions of:

 

o The Freedom of Information Act (FOIA) (2000)

 

Your request made to the Council concerned a range of questions about
Somerset County Council’s (SCC’s) recent contract negotiation with IBM
over the contract with South West One (S1).

 

Firstly, I can confirm that we hold this information and are able to
disclose it to you.

 

In response to your questions I can confirm the following:

 

Q.1 Is Avon & Somerset Police Authority (ASPOLA) (by number of secondees,
unitary charge or similar measure) now the largest public partner in SW1?
If so, does ASPOLA now have the Lead public partner role within SW1
instead of SCC?

 

A.1 – I can confirm that there is no lead status for any of the bodies
under the JVA (Joint Venture Agreement) or Memorandum Of Understanding
(MoU).

 

Q.2 Has the shareholding in SW1 between ASPOLA, SCC & TDBC (SW1 public
partners) been adjusted to reflect the SCC renegotiation and the new
relevant business proportions between ASPOLA, SCC and TDBC in SW1?

 

A.2 – No, the shareholding in SW1 between ASPOLA, SCC & TDBC has not been
adjusted to reflect the SCC renegotiation and the new relevant business
proportions between ASPOLA, SCC and Taunton Deane Borough Council (TDBC)
in SW1.

 

Q.3 If SW1 public shareholdings between ASPOLA, SCC & TDBC have been
changed, then from what to what?

 

A.3 - N/A – there have been no changes noted in this respect.

 

Q.4 Are there any plans to adjust or re-negotiate the SW1 shareholding
between ASPOLA, SCC & TDBC? If so, please detail.

 

A4 – No, there are no current plans for this to happen.

 

Q.5 Are there any plans to change the SW1 articles of association or any
part of the SW1 company registration following the SCC renegotiation with
IBM for SW1 services? If so, please detail.

 

A.5 – No, there are no current plans for this to happen.

 

Q.6 Has IBM's majority shareholding in SW1 changed? If so, from what to
what?

 

A.6 – No, there have been no changes noted here.

 

Q.7 If there are future changes to SW1-based shared services (e.g. new SAP
shared service Disaster Recovery facilities), then how will the SW1-based
shared costs be equitably apportioned between ASPOLA, SCC &TDBC, if the
SCC element has been significantly reduced?

 

A.7 - In the event of SWo taking on any new "shared services", splitting
of costs would be discussed, however no discussions are currently taking
place between SCC and SW1.

           

Q.8 Please detail the new cost sharing arrangements for future SW1-based
shared service costs, which fairly & equitably reflect SCC's much lower
proportion of shared service usage across the SW1 public partners.

 

A.8 – Please refer to the answer for Q.7 above for our response to this
Q.8.

 

If you feel your request has not been answered in sufficient detail or if
you wish to clarify the information given, please contact me and I will be
happy to address the issues you raise.

 

If you are not satisfied with the way we have dealt with your request, or
the information you have received, you can ask for an internal review of
our decision.

 

Please send your request to:

 

Peter Grogan

Corporate Information Governance Manager

Information Governance Team

Client Services Team / A2W

County Hall

Taunton

Somerset

TA1 4DY or email [1][email address]

 

We will carry out an internal review and we will write to you with the
results of our investigation.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for an appeal.

 

The Information Commissioner can be contacted at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF       Tel: 0303 – 123 1113

 

Please quote the reference numbers at the top of this letter in any future
correspondence.

 

Finally, please be aware that your response will appear, without your
contact details, on the Council’s website at:

 

[2]http://www.somerset.gov.uk/disclosurelog

 

Yours sincerely

 

Information Governance Team

Client Services Team /  A2W

County Hall

Taunton

Som

TA1 4DY

 

Tel: 01823-357194

No mobile access

 

THINK! - Do you really need to print this email? Save Paper - Save Money -
Reduce Waste

 

This email, and any attachments is intended solely for the individual to
whom it is addressed. It may contain personal and / or sensitive material
and should be handled according to the principles of the Data Protection
Act 1998. If this email carries a protective marking of PROTECT or
RESTRICTED in the header it should be handled according to HMG guidelines,
if not protectively marked it can be regarded as UNCLASSIFIED.

If this Email has been misdirected, please notify the author immediately.
If you are not the intended recipient you must not disclose, distribute,
copy, print or rely on any of the information contained in it or attached,
and all copies must be deleted immediately. 

Whilst we take reasonable steps to try to identify any software viruses,
any attachments to this email may nevertheless contain viruses which our
anti-virus software has failed to identify.  You should therefore carry
out your own anti-virus checks before opening any documents.  Somerset
County Council will not accept any liability for damage caused by computer
viruses emanating from any attachment or other document supplied with this
email.

All GCSx traffic may be subject to recording and / or monitoring in
accordance with relevant legislation.

References

Visible links
1. mailto:[email address]
2. blocked::http://www.somerset.gov.uk/disclosurelog
http://www.somerset.gov.uk/disclosurelog

Link to this

From: Dave Orr

13 July 2012

Dear Information Governance,

Have these answers been supplied by the SCC Contract Management
Team (who manage the SW1 contract with IBM)?

Yours sincerely,

Dave Orr

Link to this

From: Dave Orr

13 July 2012

Dear Information Governance,

Can I ask for clarification on the partial & indirect answer by SCC
to Q7 above please:

=======================================================
Q.7 If there are future changes to SW1-based shared services (e.g.
new SAP shared service Disaster Recovery facilities), then how will
the SW1-based
shared costs be equitably apportioned between ASPOLA, SCC &TDBC, if
the SCC element has been significantly reduced?

A.7 - In the event of SWo taking on any new "shared services",
splitting of costs would be discussed, however no discussions are
currently taking place between SCC and SW1.

=======================================================

This is a question about cost sharing between the three public
partners of ASPOLA, SCC & TDBC and not do with discussions with IBM
or directly related to IBM/SW1.

To make clear the question can be clarified as "Has SCC's share of
future shared service charges from IBM/SW1 (shared between SCC,
ASPOLA & TDBC) been reduced following the contract re-negotiation
and return of some services & staff to SCC from SW1?"

Yours sincerely,

Dave Orr

Link to this

From: Dave Orr

15 July 2012

Dear Information Governance,

To clarify further:

The percentage split of cost sharing between three public bodies
(TDBC, SCC & Police) of a shared service bill from their contractor
cannot, by definition, disclose the contractor's margins.

As an example: Let us say that SW1 charge an additional £100K per
year for agreed (by all three public parthers: TDBC, SCC & Police)
new Disaster Recovery facilities at IBM Warwick (where the shared
ERP IT system SAP is hosted for SW1).

What was SCC's percentage share of a £100K shared service charge
BEFORE the SCC contract renegotiation?

What will SCC's percentage share of a £100K shared service charge
be AFTER the SCC contract renegotiation?

Percentage sharing is not commercially confidential and should be
disclosed.

Yours sincerely,

Dave Orr

Link to this

From: Information Governance
Somerset County Council

16 July 2012

Dear Mr. Orr

This is to confirm that we have received this email, along with your other 2 follow on questions from last week, and the Council will respond shortly to you.

Information Governance Team

Tel: 01823-357194
No mobile access

Web : www.somerset.gov.uk

THINK! - Do you really need to print this email? Save Paper - Save Money - Reduce Waste

show quoted sections

Link to this

From: Information Governance
Somerset County Council

16 July 2012

Dear Mr Orr

 

I can confirm that these answers have been supplied by the SCC Contract
Management Team (which manages the SW1 contract with IBM).

 

Information Governance Team

 

Tel: 01823-357194

No mobile access

 

Web : www.somerset.gov.uk

 

 

THINK! - Do you really need to print this email? Save Paper - Save Money -
Reduce Waste

 

 

show quoted sections

Link to this

From: Information Governance
Somerset County Council

17 July 2012

Somerset Direct ref: 2074201

    

Council Service ref: Res 1440

    

Date of request: 21-06-2012

 

Date of response: 09-07-2012

 

Dear Mr Orr

 

Thank you for the 2 related follow up questions regarding this FOI
request.

 

The response from the Somerset County Council Client Service Team is as
follows:

 

There is currently no defined share of ‘future shared service charges from
IBM/SW1’ agreed between SCC, ASPOLA and TDBC, and therefore such a share
cannot be said to have been reduced.

 

Yours sincerely

 

Information Governance Team

Client Services Team /  A2W

County Hall

Taunton

Som

TA1 4DY

 

Tel: 01823-357194

No mobile access

 

 

Web : [1]www.somerset.gov.uk

 

 

THINK! - Do you really need to print this email? Save Paper - Save Money -
Reduce Waste

 

This email, and any attachments is intended solely for the individual to
whom it is addressed. It may contain personal and / or sensitive material
and should be handled according to the principles of the Data Protection
Act 1998. If this email carries a protective marking of PROTECT or
RESTRICTED in the header it should be handled according to HMG guidelines,
if not protectively marked it can be regarded as UNCLASSIFIED.

If this Email has been misdirected, please notify the author immediately.
If you are not the intended recipient you must not disclose, distribute,
copy, print or rely on any of the information contained in it or attached,
and all copies must be deleted immediately. 

Whilst we take reasonable steps to try to identify any software viruses,
any attachments to this email may nevertheless contain viruses which our
anti-virus software has failed to identify.  You should therefore carry
out your own anti-virus checks before opening any documents.  Somerset
County Council will not accept any liability for damage caused by computer
viruses emanating from any attachment or other document supplied with this
email.

All GCSx traffic may be subject to recording and / or monitoring in
accordance with relevant legislation.

References

Visible links
1. http://www.somerset.gov.uk/

Link to this

From: Dave Orr

19 July 2012

Dear Information Governance,

I am attending the Audit Committee next Wed (25/7).

The clarification questions re future shared service costs
apportionment between the three public partners in SW1 (on the same
FOI) are straightforward questions that should be an easy matter to
answer by those in charge of the contract management for IBM/SW1.

Can you please confirm that I will receive the o/s information
before Noon on 24/7 and in time for the Audit Committee meeting.

If that is not possible, then please inform me to the same deadline
and I will take this up with the Audit Committee directly at the
meeting.

Yours sincerely,

Dave Orr

Link to this

From: Information Governance
Somerset County Council

23 July 2012

Dear Mr Orr

Please find below a response to your enquiry regarding future shared service costs

"There are no pre-determined apportionment methodologies for future shared service costs agreed between the three public partners within SWOne. This being the case, your question is not straightforward to answer.

There are agreed methodologies for apportioning certain costs, but these relate to (for example) joint consultancy fees and not future services from SWOne, which would be discussed on a case by case basis.

This case by case treatment logically follows from the fact that each and every 'future shared service' would provide services to each public partner in differing proportions."

regards

Peter Grogan
Information Governance Manager

01823 357175
07500 882481

show quoted sections

Link to this

From: Dave Orr

16 August 2012

Dear Somerset County Council,

Please pass this on to the person who conducts Freedom of
Information reviews.

I am writing to request an internal review of Somerset County
Council's handling of my FOI request 'Will SCC pay a lower share of
shared service costs in SW1?'.

This reply appears "generic" and does not appear to be legally
informed or factually accurate?

Did you check the agreement (Memorandum of Understanding - MoU)
20-3-2008 between TDBC, SCC & ASPA for sharing costs of shared
services within SW1? This was signed by David Corry for SCC (Roger
Kershaw was the SRO and Sam Crabb the Council Member lead)

In the FOI-released copy of the MoU it states in Schedule 5d on
page 11 re "Additional Joint Costs" (such as SAP Disaster Recovery)
will be shared as follows:

47% SCC
20% TDBC
33% ASPA

Can you confirm that this MoU remains in legal force and has not
been cancelled, superceded or amended.

If this MoU remains in force then how can SCC avoid its commitment
to provide 47% of "Additional Joint Costs" e.g. Disaster Recovery?

A full history of my FOI request and all correspondence is
available on the Internet at this address:
http://www.whatdotheyknow.com/request/wi...

Yours faithfully,

Dave Orr

Link to this

From: Peter Grogan
Somerset County Council

17 August 2012

Dear Mr Orr

Thank you for your email regarding this FOI

I will be carrying out an Internal Review in due course

Regards

Peter Grogan

Information Governance Manager

Somerset County Council

A2W County Hall

Taunton

TA1 4DY

 

01823 357175 (Office)

07500 882481 (Mobile)

This email, and any attachments is intended solely for the individual to
whom it is addressed. It may contain personal and / or sensitive material
and should be handled according to the principles of the Data Protection
Act 1998. If this email carries a protective marking of PROTECT or
RESTRICTED in the header it should be handled according to HMG guidelines,
if not protectively marked it can be regarded as UNCLASSIFIED.

If this Email has been misdirected, please notify the author immediately.
If you are not the intended recipient you must not disclose, distribute,
copy, print or rely on any of the information contained in it or attached,
and all copies must be deleted immediately. 

Whilst we take reasonable steps to try to identify any software viruses,
any attachments to this email may nevertheless contain viruses which our
anti-virus software has failed to identify.  You should therefore carry
out your own anti-virus checks before opening any documents.  Somerset
County Council will not accept any liability for damage caused by computer
viruses emanating from any attachment or other document supplied with this
email.

All GCSx traffic may be subject to recording and / or monitoring in
accordance with relevant legislation.

Link to this

From: Peter Grogan
Somerset County Council

24 August 2012


Attachment FOI Internal review SW1 Costs.doc
54K Download View as HTML


Dear Mr Orr

Please find attached an Internal Review of your FOI request Ref 2074201

<<FOI Internal review % SW1 Costs.doc>>

Regards

Peter Grogan

Information Governance Manager

Somerset County Council

A2W County Hall

Taunton

TA1 4DY

 

01823 357175 (Office)

07500 882481 (Mobile)

This email, and any attachments is intended solely for the individual to
whom it is addressed. It may contain personal and / or sensitive material
and should be handled according to the principles of the Data Protection
Act 1998. If this email carries a protective marking of PROTECT or
RESTRICTED in the header it should be handled according to HMG guidelines,
if not protectively marked it can be regarded as UNCLASSIFIED.

If this Email has been misdirected, please notify the author immediately.
If you are not the intended recipient you must not disclose, distribute,
copy, print or rely on any of the information contained in it or attached,
and all copies must be deleted immediately. 

Whilst we take reasonable steps to try to identify any software viruses,
any attachments to this email may nevertheless contain viruses which our
anti-virus software has failed to identify.  You should therefore carry
out your own anti-virus checks before opening any documents.  Somerset
County Council will not accept any liability for damage caused by computer
viruses emanating from any attachment or other document supplied with this
email.

All GCSx traffic may be subject to recording and / or monitoring in
accordance with relevant legislation.

Link to this

Things to do with this request

Anyone:
Somerset County Council only:

Follow this request

There is 1 person following this request

Offensive? Unsuitable?

Requests for personal information and vexatious requests are not considered valid for FOI purposes (read more).

If you believe this request is not suitable, you can report it for attention by the site administrators

Report this request

Act on what you've learnt

Similar requests

More similar requests

Event history details

Are you the owner of any commercial copyright on this page?