Where can I find the agenda and minutes of the Penarth Town council 'Strategic Review Group'

Anne Greagsby made this Freedom of Information request to Penarth Town Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Response to this request is long overdue. By law, under all circumstances, Penarth Town Council should have responded by now (details). You can complain by requesting an internal review.

Dear PenarthTown Council,

Where can I find the agenda and minutes of the Penarth Town council 'Strategic Review Group'
Please provide any reports to the town council in the last 4 years.

Meetings of the council and its committees and subcommittees, should be open to the public, except when very sensitive matters are being discussed. The Welsh Government encourages community and town councils to invite public participation and some have a dedicated time in council meetings in which members of the public can express their views or ask questions.

Having Groups/cmtes that are not open to the public or whose membership is kept secret is wrong. Therefore this is not asking for personal information but for information that should be in the public domain.

Yours faithfully,

Anne Greagsby

Mail Delivery System,

This message was created automatically by mail delivery software.

A message that you sent could not be delivered to one or more of its
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[PenarthTown Council request email]
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Anne Greagsby left an annotation ()

I am told this delivered but its says the town council didn't get this request....please explain

Dear PenarthTown Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of PenarthTown Council's handling of my FOI request 'Where can I find the agenda and minutes of the Penarth Town council 'Strategic Review Group''.

I have not had a reply. Please respond asap.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/w...

Yours faithfully,

Anne Greagsby

Mail Delivery System,

This message was created automatically by mail delivery software.

A message that you sent could not be delivered to one or more of its
recipients. This is a permanent error. The following address(es) failed:

[PenarthTown Council request email]
Unrouteable address

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Anne Greagsby

Dear PenarthTown Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of PenarthTown Council's handling of my FOI request 'Where can I find the agenda and minutes of the Penarth Town council 'Strategic Review Group''.

I have not yet got a reply. Why not? Please give me an answer asap.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/w...

Yours faithfully,

Anne Greagsby

Mail Delivery System,

This message was created automatically by mail delivery software.

A message that you sent could not be delivered to one or more of its
recipients. This is a permanent error. The following address(es) failed:

[PenarthTown Council request email]
Unrouteable address

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Sent request to Penarth Town Council again, using a new contact address.

Enquiries - Penarth Town Council, Penarth Town Council

Thank you for contacting Penarth Town Council. We will respond to your
enquiry within 5 working days, but often much faster.

 

If your enquiry is urgent, please contact us by phone on 029 20700721.

 

Thank you.

Diolch am gysylltu gyda Chyngor Tref Penarth. Byddwn yn ymdrechu i ymateb
eich ymholiad ymhen 5 diwrnod gwaith, ond fel arfer yn llawer cynt na
hynny.

 

Os ydy eich ymholiad yn un brys, ffoniwch ni ar 029 20700721

Diolch yn fawr.

M Bimmler left an annotation ()

Dear Anne Greagsby,

as you may have seen, your emails to the Council bounced back with an error message each time, starting with the initial request. This was due to the address used by WhatDoTheyKnow.com to contact the Council being outdated.

I have now updated that address and caused your request to be re-sent. Please note that this will be the first time the Council will have seen the request and therefore they now have 20 working days to deal with it.

Kind regards,
Michael
WhatDoTheyKnow.com support team

Enquiries - Penarth Town Council, Penarth Town Council

Dear Anne,

As you will be aware, the agendas and minutes of the Council's SRG are not made public as the group is an internal group and is not part of the official public committee meetings.

The committee meetings of the Council are very much open to the public and the agendas are on display at West House for the public to see up to a week prior to the meeting, but no less than three days before. Our timetable of meetings is also available online so members of the public are aware of what committee are coming up and on what date. There is a protocol for the public to speak at committee .e.g. Planning & Infrastructure Committee, as you will know, as you spoke at a recent committee. If you have any questions or concerns that you wish to raise generally, they should be forwarded to me and I will direct them to the appropriate Ward Member or Chair/Vice Chair of whichever committee the question relates to.

We met at West House yesterday with Max in attendance for over an hour regarding your electoral rights to review the Council's audit. Additionally, we discussed your opinion of "secretive" groups. This infers that a Council cannot hold internal and private meetings aside from the public committees, which is completely wrong. I advised you that the Future Projects Partnership and the Strategic Review Group are advisory groups and can forward proposals to the official committees. It is for those committees to make the decisions and members of the public are welcome to attend these public meetings to hear what is being said. This is common practice in any efficient organisation or company that is proactive in its approach to working for the people it represents, whether they are town residents and visitors or stakeholders of another kind.

Therefore, as the Strategic Review Group meetings are not part of the Council's official public committee structure, they are not subject to FOI requests. The groups you perceive to be "a closed shop and secretive" are very much working hard for the community of Penarth and dealing with matters at the sharp end. This process makes any organisation that adopts such an approach much more effective in meeting targets and achieving goals and outputs in a set period of time, which I am sure you would support.

Thank you for contacting me and enabling me the opportunity to advise you of the reality of the situation.

Kind regards,

Emma Boylan
Town Clerk

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