What entries are made and Who is provided Birth Information
Dear General Register Office,
Registering a birth:
1. Beyond the details provided by the notification and the entry or record number what other information is recorded against the entry?
2. If any other information is entered what is the source of that information.
Once a birth is registered;
1. Who does your authority notify in any format of the entry? - other departments, offices organisation, persons including their contact details.
2. Who has direct access to the registers information without having to go through requesting it from yourselves? - other departments, offices organisation, persons including their contact details.
Can you please reference all answers to relevant legal authority - statutes, acts including the relevant sections and clauses.
Thanks,
Yours faithfully,
Marc Horn
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Dear Marc Horn,
Thank you for your recent enquiry
We are currently investigating your enquiry and you will receive a
response in due course.
Kind regards
Alex
Alex Gaskill
CCU Email Team Manager
Her Majesty's Passport Office, General Register Office
Room C201 I Smedley Hydro I Trafalgar Road I Southport I PR8 2HH
T:+44(0)300 123 1837 | Text Relay Prefix 18001
E: [1][email address]
www.gov.uk
References
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Dear GRO First Point of Contact,
You have failed in your lawful duty to provide an answer to the information requested within the required time.
Please provide the requested information as you are required to by law.
Yours sincerely,
Marc Horn
Thank you for contacting the General Register Office.
We will respond to your enquiry as soon as possible.
Alternatively, more information can be found at [1]www.gov.uk
References
Visible links
1. http://www.gov.uk/
Dear General Register Office,
You have failed in your lawful duty to provide an answer to the information requested within the required time.
Please provide the requested information as you are required to by law.
Yours faithfully,
Marc Horn
If your enquiry falls within the remit of a Freedom of Information request
Her Majesty’s Passport Office will send you an acknowledgement within the
next 2 working days.
If your enquiry does not fall within the Freedom of Information remit this
will not be forwarded or responded to. Therefore please contact the
appropriate department listed below:
• For a passport enquiry or complaint, please complete an online enquiry
form
• If your enquiry or complaint relates to a certificate which you have
ordered from the General Registrar’s Office, please complete the
certificate service order enquiries form.
• If your request is for information relating to your data held by Her
Majesty’s Passport Office or an individual it falls under the terms of the
Data Protection Act 1998 and may qualify as a Subject Access Request,
please email [email address]
• If your enquiry relates to nationality you should forward your enquiry
to the UK Visas and Immigration enquiry team who are better placed to
respond, please email [email address]
Dear Mr Horn
Thank you for your email of 25 April. I am sorry for the delay in replying. We are handling your request as official correspondence rather than under the provisions of the Freedom of Information Act, but this will make no difference to the content of our response. We will send you a full reply covering the points that you have raised as soon as possible.
Yours sincerely
Stephen Hunt
Policy Advisor
Civil Registration Policy
Her Majesty's Passport Office, General Register Office
Room 01, Smedley Hydro, Trafalgar Road, Southport, PR8 2HH
T: +44 (0)151-471-4578 Text Relay Prefix 18001
E: [email address]
www.gov.uk
Dear Mr Horn
Apologies for the delay in responding to your enquiry. As my colleague
advised in his email of 27 April we have treated your request as "official
correspondence" rather than under the provisions of the Freedom of
Information Act, but that has made no difference to the content of our
reply.
You asked the following questions, to which I've added our response:
Q1. Beyond the details provided by the notification and the entry or
record number what other information is recorded against the entry?
A: Information for the birth register entry comes from the informant
(usually one of the parents). No other information is recorded against a
birth registration. The notification is evidence of the birth and also
provides statistical (medical) information in respect of the mother and
child.
Q2. If any other information is entered what is the source of that
information
A: As above.
Once the birth is registered
Q1. Who does your authority notify in any format of the entry? - other
departments, offices organisation, persons including their contact
details.
A: There are legal gateways to provide registration data to The Office
for National Statistics (Statistics and Registration Act 2007 s42) and
National Health Service (National Health Service Act 2006 s270) and the
local Education Authority ( Education Act 1996). These notifications are
provided either on paper or by electronic means.
Q2. Who has direct access to the registers information without having to
go through requesting it from yourselves? - other departments, offices
organisation, persons including their contact details.
A: Whist indexes to births, deaths, marriages and civil partnerships are
public, no one has direct access to the registers, information from them
can only be released in the form of a certified copy (a certificate).
Certificates are available either from the register office of the district
where the event took place or the GRO
Kind regards
Melanie
Melanie Shipstone
Policy Advisor
Civil Registration
Her Majesty's Passport Office, General Register Office
Room 01, Smedley Hydro, Trafalgar Road, Southport, PR8 2HH
T: 0151 471 4378 Text Relay Prefix 18001
E: [1][email address]
[2]www.gov.uk
Dear GRO Policy,
Thank you for your reply.
I am unable to reconcile your answer to my first question from the procedure that occurred on the births of my children.
Neither the mother nor myself informed the registrar of the births of our children's, yet you have stated that the informant is usually one of the parents.
Q1 - Who informed the registrar?
Q2 - How did they inform the registrar?
You have further stated additional information is entered that you detail as "statistical (medical) information in respect of the mother and child"
Q3 - What is that information?
Q4 - What is the source of that information?
Thank you as well for the remaining answers and I will follow those up with separate FOI's
Yours sincerely,
Marc Horn
Dear Mr Horn
Thank you for your email.
I have added my replies to your questions below.
Kind regards
Melanie
Melanie Shipstone
Policy Advisor
Civil Registration
Her Majesty's Passport Office, General Register Office
Room 01, Smedley Hydro, Trafalgar Road, Southport, PR8 2HH
T: 0151 471 4378 Text Relay Prefix 18001
E: [1][email address]
[2]www.gov.uk
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