Waste and recycling collection dates

The request was partially successful.

Dear North Devon Council,

Please provide the following data, under FOI:

1) Waste and recycling schedules for all properties, organised by address and postcode. If the information is not kept at the level of individual properties, please provide the list at street level, ideally including the USRN. Please include day of the week and collection frequency (weekly, fortnightly etc) for each service type. I request that all data is provided in CSV format, ideally with separate columns for the different parts of the address. A link to a web service does not meet my requirements, though the source data for a web service may. Please include the UPRN for each property if held. This is now permitted by the AddressBase licence. See https://www.ordnancesurvey.co.uk/about/n... for details.
For an example of a suitable spreadsheet, see here: https://docs.google.com/spreadsheets/d/1...
Variants are acceptable if they contain the requested data. Separate spreadsheets for each waste or recycling type are also fine.
2) For collections that are not weekly, details of how to work out which week a collection will be. For example, if a "Week 1/week 2" system is used, then please provide an example of a date in week 1 and a date in week 2. For example "2nd January 2017 was in Recycling Week 1"
3) Details of all alterations to regular schedules for bank holidays etc. Please provide this for all future dates in 2017 and 2018, if available. For example, see this spreadsheet: https://docs.google.com/spreadsheets/d/1...
4) Details of any planned changes to these schedules.

Please also treat this as a request for re-use of the dataset under RPSI. Please can you confirm that you grant permission for reuse, ideally under the Open Government Licence. My planned use is to transform the data into a standard format, and aggregate it with the data from other authorities. I will then release it under an open licence to enable the development of useful services to encourage recycling, such as chatbots and voice tools to find upcoming recycling days.

Yours faithfully,

Matt Kane

Legal Services, North Devon Council

Dear Mr Kane

Thank you for your request received this morning, for which I acknowledge receipt.

Your request is now being dealt with in accordance with the Act and will be processed within the statutory time limit, the 20th working day being 21 August 2017.

The Council has an adopted charging policy for dealing with requests for information under FOIA and EIR, which is published on the Council's website:

http://www.northdevon.gov.uk/council/cha...

I will write to you in advance should the processing of your request require a fee, or if we should require further any information/clarification from you.

Yours sincerely

Vicky Eagle
Administrator, FOI & EIR
Legal Services
North Devon Council
Brynsworthy Environment Centre
PO Box 379, Barnstaple, EX32 2GR
[North Devon Council request email]

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Legal Services, North Devon Council

Dear Mr Kane

I write with regard to your request for information received 24 July which we are currently dealing with.

Our ICT team have contacted me this morning to advise that due to Postal Address (PAF) licensing with Royal Mail, they are not able to release the address information as per your examples as they include postcodes.

What they have said is that they are able to produce the list but without the postcode information, would this be sufficient for your purposes?

I will now place your request on hold whilst I await your response. Upon receipt, the final response date will be determined and your request dealt with and responded to in accordance with the Act.

Yours sincerely

Vicky Eagle
Administrator, FOI & EIR
Legal Services
North Devon Council
Brynsworthy Environment Centre
PO Box 379, Barnstaple, EX32 2GR
[North Devon Council request email]

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Hi Vicky,
Yes, that's fine.
Regards,

Matt

Legal Services, North Devon Council

Hello Matt, thank you for getting back to me, I've just advised our ICT team and await their response. Regards, Vicky

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Legal Services, North Devon Council

2 Attachments

Dear Mr Kane

I write in response to your request for information in which you requested the following:

1) Waste and recycling schedules for all properties, organised by address and postcode. If the information is not kept at the level of individual properties, please provide the list at street level, ideally including the USRN. Please include day of the week and collection frequency (weekly, fortnightly etc.) for each service type. I request that all data is provided in CSV format, ideally with separate columns for the different parts of the address. A link to a web service does not meet my requirements, though the source data for a web service may. Please include the UPRN for each property if held. This is now permitted by the AddressBase licence. See https://www.ordnancesurvey.co.uk/about/n... for details.

For an example of a suitable spreadsheet, see here: https://docs.google.com/spreadsheets/d/1...

Variants are acceptable if they contain the requested data. Separate spreadsheets for each waste or recycling type are also fine.

2) For collections that are not weekly, details of how to work out which week a collection will be. For example, if a "Week 1/week 2" system is used, then please provide an example of a date in week 1 and a date in week 2. For example "2nd January 2017 was in Recycling Week 1"

3) Details of all alterations to regular schedules for bank holidays etc. Please provide this for all future dates in 2017 and 2018, if available. For example, see this spreadsheet: https://docs.google.com/spreadsheets/d/1...

4) Details of any planned changes to these schedules.

Please also treat this as a request for re-use of the dataset under RPSI. Please can you confirm that you grant permission for reuse, ideally under the Open Government Licence. My planned use is to transform the data into a standard format, and aggregate it with the data from other authorities. I will then release it under an open licence to enable the development of useful services to encourage recycling, such as chatbots and voice tools to find upcoming recycling days.

Section 1(1)(a) of the Act requires the Council to inform you whether it holds information of the description specified in your request. I confirm that the Council does hold this information. In discharge of its obligation under section 1(1)(b) I can provide you with the attached csv documents with some of the information as requested.

Following receipt of your clarification confirming that you would be happy to received the information minus the postcodes (your e-mail received 26 July), our ICT department received an e-mail from Ordnance Survey regarding your request which advised they were seeking the views of Royal Mail as to whether the data requested can be disclosed.

ICT received an update to this e-mail during the afternoon of 28 July confirming that we are not permitted to disclose the full information you seek. Instead, we are only permitted to provide the waste/recycling data held with the UPRN, as permitted under the policy as referred to you in original request. The addresses however are already publicly available via Ordnance Survey or one of its licenced partners, and so this information is therefore withheld under Section 21 of the Act as you are able to access this by other means.

I note your request for re-use for the information supplied. Ordnance Survey confirmed in their e-mail of 28 July that they are in contact with you regarding this and so until further guidance is received from them; we are unable to provide permission for re-use.

If you are dissatisfied with the handling of your request, you have the right to request an internal review which should be received within two months from the date of the response letter and should be sent to;

Head of Corporate & Community
Legal Services
North Devon Council
Lynton House, Commercial Road
Barnstaple, Devon, EX31 1DG
[North Devon Council request email]

If you are not content with the outcome of the internal review, you have the right to apply to the Information Commissioner for a decision:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 01625 545 745
Fax: 01625 524 510
Email: [email address]

Yours sincerely

Vicky Eagle
Administrator, FOI & EIR
Legal Services
North Devon Council
Brynsworthy Environment Centre
PO Box 379, Barnstaple, EX32 2GR
[North Devon Council request email]

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Dear North Devon Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of North Devon Council's handling of my FOI request 'Waste and recycling collection dates'.

My request for re-use was refused, because permission was refused by Ordnance Survey, and section 21 was engaged for the release of the data. I realise that this is the recommendation being given by the OS right now for my requests. However, I believe that this was incorrect advice, for two reasons:

1) ICO guidance states that the authority must take account of the cost of the information when engaging section 21. As the cost of the address data from Ordnance Survey is over £130,000 per year, I do not believe that this can be said to be reasonably accessible elsewhere.

2) Because I also requested permission for re-use under RPSI, you should ensure that you are releasing the full authority-created dataset under the Open Government Licence. ICO guidance states that even where a dataset is available elsewhere for the purposes of section 21, it should still be made available for re-use by the authority under RPSI. See here: https://ico.org.uk/for-organisations/gui...

Therefore I still require the full information as requested. You may exclude the postcodes, and just include the authority-owned addresses from your gazetteer. You can confirm with the OS that there is no restriction on the release of authority-owned LLPG data, or you can refer to the guidance from Geoplace here: https://www.geoplace.co.uk/documents/101...
You only need permission from Ordnance Survey for addresses that are derived from third party data, but I am requesting your authority-owned data, for which you retain the IP rights.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/w...

Yours faithfully,

Matt Kane

Legal Services, North Devon Council

Dear Mr Kane

Thank you for your e-mail requesting an Internal Review concerning FOI response to 4918 received this afternoon.

The review will be conducted by my colleague, Simon Fuller, Solicitor and his response will be sent to you as soon as possible, but in any event, no later than 7 September, in accordance with the Act.

Yours sincerely

Vicky Eagle
Administrator, FOI & EIR
Legal Services
North Devon Council
Brynsworthy Environment Centre
PO Box 379, Barnstaple, EX32 2GR
[North Devon Council request email]

Legal Services, North Devon Council

1 Attachment

Dear Mr Kane

 

On behalf of my colleague Mr Fuller, please find the attached letter which
he has asked me to forward onto you in response to your request for an
internal review.

 

Yours sincerely

 

 

Vicky Eagle

Administrator, FOI & EIR

Legal Services

North Devon Council

Brynsworthy Environment Centre

PO Box 379, Barnstaple, EX32 2GR

[1][North Devon Council request email]

 

 

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