Washroom Service Contract

The request was successful.

Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

GB-Canterbury: Washroom Hygiene Services:
https://www.contractsfinder.service.gov....

The details we require are:
• What are the contractual performance KPI's for this contract?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Foi, University of Kent

Dear Claire Gill,

Thank you for your information request. We will provide a response within 20 working days.

Kind regards,

Laura Anthony | FOI team
Assurance and Data Protection, Directorate of Governance & Assurance
University of Kent, The Registry, Canterbury CT2 7NZ
 
[University of Kent request email] | www.kent.ac.uk/infocompliance/

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Foi, University of Kent

Dear Claire

Further to your request below, we are still dealing with the request and we apologise for the delay, which is due to staff absence from the relevant department.

However, we do have some of the information that you requested and are able to provide this information now if you would prefer, or we can wait and respond when we have all of the information?

I look forward to your response.

With best wishes

FOI team
Assurance and Data Protection,
Directorate of Governance & Assurance University of Kent, The Registry, Canterbury CT2 7NZ
[University of Kent request email] | www.kent.ac.uk/infocompliance/

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Good morning

It would be appreciated if I can have the information you have currently please, if this would be okay.

Yours sincerely,

Claire Gill

Foi, University of Kent

1 Attachment

  • Attachment

    RESPONSE FOI 220504a SECTION C Specification Washroom Hygiene Services.pdf

    151K Download View as HTML

Dear Claire Gill,

 

Thank you for your information request, received on 4 May. Please accept
our apologies for the delayed response. The answers to questions 7 and 8
will be provided as soon as possible.

 

Please find our response as follows:

 

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

 

GB-Canterbury: Washroom Hygiene Services:

 

[1]https://www.contractsfinder.service.gov....

 

 

The details we require are:

 

 1. What are the contractual performance KPI's for this contract?

 

The KPIs to be taken into account in determining the Service Provider’s
performance under the Contract are:

 

 

NO. KPI MEASURE TARGET
completed
1. Service Delivery services X 100 95%
scheduled
services
Transfer Notes
2. Waste Transfer Notes Total Waste X 100 100%
Collections

 

 

 2. Suppliers who applied for inclusion on each framework/contract and
were successful & not successful at the PQQ & ITT stages

 

This was a single stage procurement

3 submissions received in total

Initial were successful

PHS Group & VE-Sani-Co were unsuccessful

 

 

 3. Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

 

The overall spend to date from when the contract started, is £154,497.00.

 

 4. Start date & duration of framework/contract?

 

Initial Term two (2) years commencing 02 January 2019 with option to
extend at the University of Kent’s sole discretion annually for one (1)
year.

 

 

 5. Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

 

See attached document

 

 6. Is there an extension clause in the framework(s)/contract(s) and, if
so, the duration of the extension?

 

1 Year Extension

 

 7. Has a decision been made yet on whether the framework(s)/contract(s)
are being either extended or renewed?

 

To be confirmed

 

8. Who is the senior officer (outside of procurement) responsible for this
contract?

 

To be confirmed

 

 

If you are unhappy with the way your request for information has been
handled, you can request an internal review within 40 days of the date of
this email by writing to: FOI team, Directorate of Governance & Assurance,
The Registry, University of Kent, Canterbury, CT2 7NZ or via email to:
[2][University of Kent request email]

 

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF. Telephone: 0303 123 1113 Website: [3]www.ico.org.uk.

 

There is no charge for making an appeal.

 

Yours sincerely

 

FOI team

Assurance and Data Protection, Directorate of Governance & Assurance

University of Kent, The Registry, Canterbury CT2 7NZ

[4][University of Kent request email] | [5]www.kent.ac.uk/infocompliance/

 

References

Visible links
1. https://www.contractsfinder.service.gov....
2. mailto:[University of Kent request email]
3. http://www.ico.org.uk/
4. mailto:[University of Kent request email]
5. http://www.kent.ac.uk/infocompliance/

Dear Foi,

Thank you for your information, it is really appreciated. Do you have a date of when the tender will be published as it appears it expired in January 2022?

Yours sincerely,

Claire Gill

Foi, University of Kent

Dear Claire,

Thank you for your email, we have forwarded your question and will let you know as soon as we have an answer.

Best wishes

FOI team
Assurance and Data Protection,
Directorate of Governance & Assurance University of Kent, The Registry, Canterbury CT2 7NZ
[University of Kent request email] | www.kent.ac.uk/infocompliance/

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Foi, University of Kent

Dear Claire,

 

Following on from the last correspondence you had with this office in July
(see below), I can now provide the answers that were outstanding:

 

7. Has a decision been made yet on whether the framework(s)/contract(s)
are being either extended or renewed?

 

Information not held.

 

8. Who is the senior officer (outside of procurement) responsible for this
contract?

 

There is not a single named senior officer outside of Procurement who is
responsible for this contract. Therefore we suggest you contact the
Estates department who are responsible for the contract, as follows:

 

Estates general contact information: ([1]https://www.kent.ac.uk/estates/)

Contact Customer Services

For all enquiries

01227 816666

[2][email address]’

 

You also asked:

 

Do you have a date of when the tender will be published as it appears it
expired in January 2022?

Information not held.

 

 

That concludes our response to this request. Please accept our apologies
for the delay in response to these questions.

 

If you are unhappy with the way your request for information has been
handled, you can request an internal review within 40 days of the date of
this email by writing to: FOI team, Directorate of Governance & Assurance,
The Registry, University of Kent, Canterbury, CT2 7NZ or via email to:
[3][University of Kent request email]

 

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF. Telephone: 0303 123 1113 Website: [4]www.ico.org.uk.

 

There is no charge for making an appeal.

 

Yours sincerely

 

FOI team

Assurance and Data Protection, Directorate of Governance & Assurance

University of Kent, The Registry, Canterbury CT2 7NZ

[5][University of Kent request email] | [6]www.kent.ac.uk/infocompliance/

 

 

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