Dear Eastleigh Borough Council,

Do you currently record details of visitors attending your council offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?

Yours faithfully,

Elton Sanders

Freedom of Infomation, Eastleigh Borough Council

Dear Mr Sanders,

 

Thank you for your Freedom of Information request which we received on 31
July 2019.   I can confirm that Eastleigh Borough Council does hold the
information requested.

 

Do you currently record details of visitors attending your council
offices?

 

Yes

 

What details do you record? E.g. name, company name, who they’re visiting,
etc.

 

All of the above.

 

Do you do this electronically or on paper?

 

Electronically and paper

 

How long are the details kept?

 

All records are kept in accordance with the Council’s retention and
disposal schedule.  This can be viewed at:
[1]https://www.eastleigh.gov.uk/privacy/ret...

 

Is your method of visitor recording GDPR compliant?

 

Yes

 

How much per annum does the visitor recording method you use cost the
council?

 

The Council does not hold this information.

 

Do you currently record details of staff attending your council offices?

 

Same answers as above.

 

If you would like further information on Freedom of Information requests
and what we publish, please visit our website:
https://www.eastleigh.gov.uk/council/gen...

 

Please do not hesitate to contact me if you have any further enquiries
regarding your request.

 

If you wish to make a request for internal review with regards to your
information request please contact:

 

Mr Ian Austin

Solicitor- Legal Services Manager

Eastleigh House

Upper Market Street

Hampshire

SO50 9YN

Fax: 023 8064 3843

Email: [email address]

 

If you are unhappy with the way in which your complaint is dealt with then
you may apply to the Information Commissioner for a decision. The contact
details for the Information Commissioner are:

 

The Information Commissioners Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Yours sincerely

 

Freedom of Information Officer

 

show quoted sections

 

Please use this email address for all replies to this request:

[FOI #594008 email]

 

Is [Eastleigh Borough Council request email] the wrong address for Freedom of Information
requests to Eastleigh Borough Council? If so, please contact us using this
form:

https://www.whatdotheyknow.com/change_re...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

https://www.whatdotheyknow.com/help/offi...

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

https://www.whatdotheyknow.com/help/ico-...

 

Please note that in some cases publication of requests and responses will
be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

-------------------------------------------------------------------

References

Visible links
1. https://www.eastleigh.gov.uk/privacy/ret...