Dear Dacorum Borough Council,

Do you currently record details of visitors attending your council offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?

Yours faithfully,

Elton Sanders

Tracy Lancashire, Dacorum Borough Council

2 Attachments

Dear Mr Sanders

 

YOUR REQUEST DATED 1^st JULY 2019 FOR INFORMATION UNDER THE FREEDOM OF
INFORMATION ACT 2000. OUR REFERENCE: FOI 7012

 

Thank you for your above request.

 

In your correspondence you have requested the information set out below
and in what follows I set out the Council’s response:

 

(1)          REQUEST

Do you currently record details of visitors attending your council
offices?

 

If so…

 

What details do you record? E.g. name, company name, who they’re visiting,
etc.

Do you do this electronically or on paper?

How long are the details kept?

Is your method of visitor recording GDPR compliant?

How much per annum does the visitor recording method you use cost the
council?

 

Do you currently record details of staff attending your council offices?

 

If so…

 

What details do you record? E.g. name, employee number, job title, etc.

Do you do this electronically or on paper?

How long are the details kept?

Is your method of visitor recording GDPR compliant?

How much per annum does the staff recording method you use cost the
council?

 

(2)         RESPONSE

 

We currently have a paper folder which requires visitors to complete the
following; date/name/time in/time out/who they are visiting.  The
paperwork in the folder is disposed of in the confidential waste once the
folder is full.  This is compliant with GDPR.  There is no record of costs
for this as the entry and materials is minimal.

 

We do not currently record details of staff attending our Council offices,
there is no need to do so.

 

Further information explaining the Council’s process for responding to
information requests is available on our website at
[1]http://www.dacorum.gov.uk/home/open-data...

 

Should you have any further queries or information needs, or if you are
unhappy about the way your request has been handled, then please do not
hesitate to contact me, or the Council’s Legal Governance department at:
[2][Dacorum Borough Council request email], quoting reference FOI xxxx please.

 

I would confirm that, pursuant to Section 50 of the FOIA, you may apply to
the Information Commissioner for a decision whether, in any specified
respect, your request for information has been dealt with in accordance
with the requirements of Part 1 of the FOIA. The Commissioner would of
course make a decision on any application unless certain circumstances
apply, one of which is that the relevant public authority’s complaints
procedure has not been exhausted. I would confirm the Information
Commissioner’s contact details are as follows:-

 

The Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

SK9 5AF

 

Helpline: 0303 123 1113

 

Website, with online form: [3]www.ico.gov.uk and email for online
complaint: [4][email address]

 

If you need further assistance, do please contact me or the information
service, as indicated above.

 

 

Yours sincerely.

                               

J Bellis

FOI DEPT.

 

 

Tracy Lancashire

Customer Services – Team Leader

Dacorum Borough Council | The Forum | Marlowes | Hemel Hempstead |
Hertfordshire | HP1 1DN

*: [5][email address]

(: 01442 867857

[6]Image result for website icon[7]www.dacorum.gov.uk

 

[8]Armed Forces day

[9]dbcLogo_89_130

[10]www.dacorum.gov.uk

[11][IMG]   [12][IMG]   [13][IMG]   [14][IMG]

The borough of Dacorum is in West Hertfordshire serving the towns of Hemel
Hempstead, Berkhamsted and Tring and surrounding villages.

The information in this message should be regarded as confidential and is
intended for the addressee only unless explicitly stated. If you have
received this message in error it must be deleted and the sender notified.
The views expressed in this message are personal and not necessarily those
of Dacorum Borough Council unless explicitly stated. Please be aware that
emails sent to or received from Dacorum Borough Council may be intercepted
and read by the council. Interception will only occur to ensure compliance
with council policies or procedures or regulatory obligations, to prevent
or deter crime, or for the purposes of essential maintenance or support of
the email system.

[15]Dacorum Env logo Please consider the environment - do you really need
to print this email?

More information on handling personal information is in [16]our privacy
policy.

References

Visible links
1. http://www.dacorum.gov.uk/home/open-data...
2. mailto:[Dacorum Borough Council request email]
3. http://www.ico.gov.uk/
4. mailto:[email address]
5. mailto:[email address]
6. http://www.google.co.uk/url?sa=i&rct...
7. http://www.dacorum.gov.uk/
8. http://www.dacorum.gov.uk/armed-forces
9. http://www.dacorum.gov.uk/
10. Dacorum Borough Council's website'
http://www.dacorum.gov.uk/
11. https://www.facebook.com/dacorum
12. https://twitter.com/DacorumBC
13. https://www.linkedin.com/company/dacorum
14. https://www.youtube.com/dacorumbc
16. privacy policy
http://www.dacorum.gov.uk/home/tools/pri...