Visitor Management Records
Dear Chiltern District Council,
Do you currently record details of visitors attending your council offices?
If so…
What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?
Do you currently record details of staff attending your council offices?
If so…
What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?
Yours faithfully,
Elton Sanders
Dear Elton Sanders
Reference Number: CFOI/18216
Thank you for your information request. This is to acknowledge receipt of
your request. A guide to information that is held by Chiltern District
Council is contained within the Councils Publication Scheme via the
following link
[1]http://www.chiltern.gov.uk/FOIpublicatio...
The information you have requested may already be available on the
Councils website in our Transparency section, which is available via the
following link
[2]https://www.chiltern.gov.uk/transparency
The Council will send you a response to your request in due course.
Yours sincerely,
Chiltern District Council
References
Visible links
1. http://www.chiltern.gov.uk/FOIpublicatio...
2. https://www.chiltern.gov.uk/transparency
Dear Elton Sanders
Further to our acknowledgement to your email requesting information under
the provisions of the Freedom of Information Act 2000 we are providing you
with our response.
Do you currently record details of visitors attending your council
offices? Yes
What details do you record? E.g. name, company name, who they''re
visiting, etc.
Name, Who they are visiting and company name
Do you do this electronically or on paper?
Paper
How long are the details kept?
Up to one month
Is your method of visitor recording GDPR compliant?
Yes
How much per annum does the visitor recording method you use cost the
council?
£300 – Estimate as the cost of the GDPR Compliant book changes
Do you currently record details of staff attending your council offices?
Staff from other Councils are asked to sign in at reception, Chiltern
District Council staff are not required to be recording
What details do you record? E.g. name, company name, who they''re
visiting, etc.
Name, Who they are visiting and company name
Do you do this electronically or on paper?
Paper
How long are the details kept?
Up to one month
Is your method of visitor recording GDPR compliant?
Yes
How much per annum does the visitor recording method you use cost the
council?
Same as above
We hope this answers your questions, but if not, you can contact us with
your query quoting the case reference number provided. You can also seek
an internal review of your request if you remain unhappy with the
outcome. Ultimately you can complain to the Information Commissioner
should you remain dissatisfied, having exhausted the authority’s internal
review procedures. If you would like more information about the role and
work of the Information Commissioner go to the website
[1]https://ico.org.uk/.
Yours Sincerely
Chiltern District Council
References
Visible links
1. https://ico.org.uk/
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