Visitor Management Records

The request was successful.

Dear Chiltern District Council,

Do you currently record details of visitors attending your council offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?

Yours faithfully,

Elton Sanders

chiltern@infreemation.co.uk,

Dear Elton Sanders

Reference Number: CFOI/18216
 

Thank you for your information request.  This is to acknowledge receipt of
your request.  A guide to information that is held by Chiltern District
Council is contained within the Councils Publication Scheme via the
following link

[1]http://www.chiltern.gov.uk/FOIpublicatio...

 

The information you have requested may already be available on the
Councils website in our Transparency section, which is available via the
following link

 

[2]https://www.chiltern.gov.uk/transparency

 

The Council will send you a response to your request in due course.

 

Yours sincerely,

Chiltern District Council

 

References

Visible links
1. http://www.chiltern.gov.uk/FOIpublicatio...
2. https://www.chiltern.gov.uk/transparency

chiltern@infreemation.co.uk,

Dear Elton Sanders

Further to our acknowledgement to your email requesting information under
the provisions of the Freedom of Information Act 2000 we are providing you
with our response.

 

Do you currently record details of visitors attending your council
offices?  Yes

 

What details do you record? E.g. name, company name, who they''re
visiting, etc.
Name, Who they are visiting and company name  

 

Do you do this electronically or on paper?
Paper

 

How long are the details kept?
Up to one month

 

Is your method of visitor recording GDPR compliant?
Yes

 

How much per annum does the visitor recording method you use cost the
council? 
£300 – Estimate as the cost of the GDPR Compliant book changes

 

Do you currently record details of staff attending your council offices? 
Staff from other Councils are asked to sign in at reception, Chiltern
District Council staff are not required to be recording

 

What details do you record? E.g. name, company name, who they''re
visiting, etc.
Name, Who they are visiting and company name  

 

Do you do this electronically or on paper?
Paper

 

How long are the details kept?
Up to one month

 

Is your method of visitor recording GDPR compliant?
Yes

 

How much per annum does the visitor recording method you use cost the
council? 
Same as above

 

We hope this answers your questions, but if not, you can contact us with
your query quoting the case reference number provided.  You can also seek
an internal review of your request if you remain unhappy with the
outcome.  Ultimately you can complain to the Information Commissioner
should you remain dissatisfied, having exhausted the authority’s internal
review procedures.  If you would like more information about the role and
work of the Information Commissioner go to the website
[1]https://ico.org.uk/.
 

Yours Sincerely

Chiltern District Council

References

Visible links
1. https://ico.org.uk/