Dear Mid Suffolk District Council,

Do you currently record details of visitors attending your council offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?

Yours faithfully,

Elton Sanders

BMSDC Data Protection,

Dear Mr Sanders,
 
We refer to your recent request for information.
 
Request:
 
Do you currently record details of visitors attending your council
offices?
 
If so…
 
What details do you record? E.g. name, company name, who they’re visiting,
etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the
council?
 
Do you currently record details of staff attending your council offices?
 
If so…
 
What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the
council?
 
Response:
 
We do not hold this information.  Please be advised that your request
would be more appropriately addressed to:
 
Vertas Group Ltd
Beacon House
Whitehouse Road
Suffolk IP1 5PB
01473 263600
[email address]
 
The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting.  Please contact us if you wish to re-use
the information for commercial purposes so that the appropriate licence
can be issued (in some instances a fee will be payable).  Additionally,
you must ensure that you gain permission before reproducing any third
party (non Babergh/Mid Suffolk District Council copyright) information.
 
If you are unhappy with this response you may request an internal review
of this matter via the Council’s corporate complaints procedure.  If you
are not content with the outcome of the review you have a right of appeal
to the Information Commissioner at the following address: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF. Tel: 01625 545 745 Email: [email address].
 
Yours sincerely,
 
Data Protection
Tel: 0300 1234000
Email: [email address]
[1]www.babergh.gov.uk  [2]www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House, 8 Russell Road, Ipswich IP1 2BX
 
 
 
 
Emails sent to and from this organisation will be monitored in accordance
with the law to ensure compliance with policies and to minimize any
security risks. The information contained in this email or any of its
attachments may be privileged or confidential and is intended for the
exclusive use of the addressee. Any unauthorised use may be unlawful. If
you receive this email by mistake, please advise the sender immediately by
using the reply facility in your email software. Opinions, conclusions and
other information in this email that do not relate to the official
business of Babergh District Council and/or Mid Suffolk District Council
shall be understood as neither given nor endorsed by Babergh District
Council and/or Mid Suffolk District Council.

Babergh District Council and Mid Suffolk District Council (BMSDC) will be
Data Controllers of the information you are providing. As required by the
Data Protection Act 2018 the information will be kept safe, secure,
processed and only shared for those purposes or where it is allowed by
law. In some circumstances however we may need to disclose your personal
details to a third party so that they can provide a service you have
requested, or fulfil a request for information. Any information about you
that we pass to a third party will be held securely by that party, in
accordance with the Data Protection Act 2018 and used only to provide the
services or information you have requested.
For more information on how we do this and your rights in regards to your
personal information and how to access it, visit our website.

References

Visible links
1. http://www.babergh.gov.uk/
2. http://www.midsuffolk.gov.uk/