Visitor Management Records

Elton Sanders made this Freedom of Information request to Ashfield District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Ashfield District Council,

Do you currently record details of visitors attending your council offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?

Yours faithfully,

Elton Sanders

foi, Ashfield District Council

1 Attachment

Ashfield District Council

Request for Information

Freedom of Information Act 2000 (FOIA)

 

Dear Elton,

 

I refer to your request REF No 5173 received on 10 June 2019.

 

Your request for information has now been considered and I can confirm, in
accordance with s.1 (1)(a) of the FOIA, that the Council does hold some of
the information you have requested and can respond as follows:

 

Do you currently record details of visitors attending your council
offices?  Yes

 

If so…

 

What details do you record? E.g. name, company name, who they’re visiting,
etc. Date, Name, Company, Time in, Time Out, Name of person they are
visiting.

Do you do this electronically or on paper?  Paper

How long are the details kept? The paper records are kept for 1 Year

Is your method of visitor recording GDPR compliant? Yes.

How much per annum does the visitor recording method you use cost the
council? We do not hold this information as it is not measured.

 

Do you currently record details of staff attending your council offices?

 

If so…

 

What details do you record? E.g. name, employee number, job title, etc.
Date, Name, Time in, Time Out, Name of person they are visiting.

Do you do this electronically or on paper? Paper

How long are the details kept? The paper records are kept for 1 Year

Is your method of visitor recording GDPR compliant? Yes.

How much per annum does the staff recording method you use cost the
council? We do not hold this information as it is not measured.

 

You are free to use any information supplied to you for your own use,
including non-commercial research purposes.  However, any other type of
re-use, for example, by publishing the information or issuing copies to
the public will require the permission of the copyright owner.

 

If you are not satisfied with how your request has been dealt with then
you should contact the Director of Legal and Governance (Monitoring
Officer) at Ashfield District Council, Urban Road, Kirkby-In-Ashfield,
Nottingham, NG17 8DA, telephone: (01623) 457329 or e-mail:
[1][Ashfield District Council request email].

If you are still not satisfied with the outcome of your complaint then you
have a right of appeal to the Information Commissioner’s Office: Wycliffe
House, Water Lane, Wilmslow, Cheshire, SK9 5AF. [2]www.ico.org.uk,
Telephone - 0303 123 1113 (local rate) or 01625 545 745 if you prefer to
use a national rate number. Or email: [3][email address].

 

 

Yours sincerely

 

 

 

Information Governance
Ashfield and Mansfield Legal Services
Ashfield District Council
Urban Road
Kirkby-in-Ashfield
NG17 8DA

 

From: Elton Sanders <[FOI #582020 email]>
Sent: 10 June 2019 15:02
To: foi <[Ashfield District Council request email]>
Subject: Freedom of Information request - Visitor Management Records

 

This message originated from outside your organization

Dear Ashfield District Council,

Do you currently record details of visitors attending your council
offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting,
etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the
council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the
council?

Yours faithfully,

Elton Sanders

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