Dear Central Scotland Police,

Dear Central Scotland Police,

A new Chief Constable was appointed to Central Scotland Police on
01/10/2008 and this requests covers those officers who were in 'Designated posts' on or since that date, excluding officers of ACPOS rank whether as a result of substantive or temporary promotion.

For clarity this means officers or civil staff members whose function rather than ACPOS rank requires that person to be security vetted as indicated below

Could you please confirm the title of all such designated posts and for each post holder since 01/10/2008

(1) The date he/she was identified as holding a designated post
(2) The date he/she was vetted to MV level
(3) The date he/she was vetted to DV level

Could I please have a copy of the force vetting policy in place on
1st October 2008 as far as the vetting of such designated officers was concerned

Could I please have a copy of all revisions of that policy up to
the date of this request?

Thank you

Yours faithfully,

Mike Roulston

Freedom Of Information, Central Scotland Police

NOT PROTECTIVELY MARKED

Dear Mr Roulston,

Freedom of Information (Scotland) Act 2002 – Acknowledgement

Thank you for your request for information received on 30 January
2013, which is being dealt with in accordance with the Freedom of
Information (Scotland) Act 2002. Your request has been given the unique
Reference Number: 01-065 and this should be quoted on all
correspondence.  

Under the terms of the Act, we have a statutory obligation to respond
within 20 working days from the day after your request was received. A
response to your request for information will be sent to you promptly, and
in any event not later than 27 February 2013.

If you require any clarification, please do not hesitate to contact me on
01786 456000 or Email:  [1][email address].police.uk  . However,
if you are not satisfied with the way in which your request has been
handled, you are entitled, in the first instance, to request a Review of
the decisions made.  Should you wish to request a Review, please write to
Head of Professional Standards, Professional Standards Department, Central
Scotland Police, Police Headquarters, Randolphfield, Stirling FK8 2HD
within 40 working days of receiving this correspondence

If, after receiving a response to the Review, you remain dissatisfied, you
have six months within which you may Appeal to the Scottish Information
Commissioner who can be contacted at Kinburn Castle, Doubledykes Road, St
Andrews, Fife, KY16 9DS. Phone: 01334 464610 Fax: 01334 464611 or Email
[2][email address] .

For further information on Freedom of Information you can visit the
Scottish Information Commissioners website at
[3]www.itspublicknowledge.info .

Yours sincerely

Susan

FOI and Information Access Officer

Central Scotland Police
Police Headquarters
Randolphfield
Stirling  FK8 2HD

Tel:       01786 456000
Fax:      01786 456388
Email:   [Central Scotland Police request email]

show quoted sections

Freedom Of Information, Central Scotland Police

1 Attachment

NOT PROTECTIVELY MARKED

Dear Mr Roulston,

Freedom of Information (Scotland) Act 2002

Thank you for your request for information received below, which I have
dealt with in accordance with the Freedom of Information (Scotland) Act
2002.

Central Scotland can provide you with the following information in
response to your request.

Question 1. With regard to providing the titles of "all such designated
posts", i.e., non ACPOS rank designated posts, the requested information
is exempt in terms of Sections  31(1), 35(1)(a), and 39(1) of the Freedom
of Information (Scotland) Act 2002. This decision conforms with the
Vetting Policy (SOP) provided to you in the previous response, 01-058
Roulston - Closure, which states in Section 5.8 "For reasons of security
the full list will only be released on a ‘need to know’ basis".
 
Question 2. I cannot provide "the date he/she was identified as holding a
designated post".  We do not hold the requested information. The date
recorded on our personnel information system is his/her start date.
 
Question 3.  Please find attached the information required. As we are not
providing a list of designated posts, we cannot link posts to dates he/she
was vetted to MV Level. For MV Vetting  the information recorded on our
system provides the expiry date and should the individual have National
Security vetting this supersedes MV vetting.  We are currently reviewing
our procedure to record MV and National Security Vetting expiry date.
 
Question 4. The date he/she was vetted to DV level is, in line with
Scottish Government policy, exempt information in terms of Sections
31(1)National Security, 35(1)(a) &(b) Law Enforcement, and 39(1) Health
and Safety of the Freedom of Information (Scotland) Act 2002.
 
The provision of the information requested in Questions 1 and 4 would, if
provided across the police service in Scotland, allow those intent  on
wrongdoing or acts of terrorism to gauge with some degree of accuracy the
protection afforded to government. Those intent on wrongdoing would then
be in a position to to act to overcome or circumvent the security
arrangements in place to achieve their objective. This would or would be
likely to substantially prejudice the prevention and detection of crime
and the apprehension or prosecution of offenders. The provision of lists
of designated posts and those vetted to DV level would greatly assist in
the identification of post holders and therefore would or would be likely
to endanger their safety.
 
Question 5. Copies of vetting policies have been previously provided
in the response to request FOI 01-058 Roulston - Closure, and in
conformity with Section 14(2) of the Freedom of Information (Scotland) Act
2002 we are not required to comply with subsequent identical requests
 submitted by the same requester.
 
Central Scotland Police use the National Vetting Policy
- [1]www.acpo.police.uk/documents/workforce/2010/201008WDNVP01.pdf 
Standing Operating Procedure 6 relates to the vetting level (DV -
Developed Vetting) for Senior Officers.

If you require any clarification, please do not hesitate to contact me on
01786 456000 or Email:  [2][email address].police.uk  . However,
if you are not satisfied with the way in which your request has been
handled, you are entitled, in the first instance, to request a Review of
the decisions made.  Should you wish to request a Review, please write to
Head of Professional Standards, Professional Standards Department, Central
Scotland Police, Police Headquarters, Randolphfield, Stirling FK8 2HD
within 40 working days of receiving this correspondence.

If, after receiving a response, you remain dissatisfied, you have six
months within which you may Appeal to the Scottish Information
Commissioner who can be contacted at Kinburn Castle, Doubledykes Road, St
Andrews, Fife, KY16 9DS. Phone: 01334 464610 Fax: 01334 464611 or Email
[3][email address] .

Yours sincerely,

 
 

Susan

FOI and Information Access Officer

Central Scotland Police
Police Headquarters
Randolphfield
Stirling  FK8 2HD

Tel:       01786 456000
Fax:      01786 456388
Email:   [Central Scotland Police request email]

show quoted sections

Dear Freedom Of Information,

Please provide a rationale for each of the exemptions claimed, particularly any where the public interest test is likely to be an issue (I will return to this myself later)

You refer to the 'need to know' phrase in your policy which refers to security; I take this to mean knowing the identity of individuals in designated police which might indeed be an issue in such a small force as CSP

It is a great leap to equate 'need to know' with national security as you seem to be implying. Please confirm whether you believe national security to be an issue and if so your rationale.

Health and safety is indeed an issue but this affects both staff and the public; you state that DV 'supercedes' MV which is incorrect.

DV simply allows regular access to non-police assets whilst MV provides access to non -police assets. The former is dependent on first acquiring the latter so it is clear that there is a timeline consisting of appointment to a designated post (prompting MV checks)which if successful then enables a referral for DV (if necessary for the post in question)

Isn't your Force Vetting Unit responsible for maintaining the system and associated documention; your reference to personnel files as a source of data suggests you are looking in the wrong place!

There are supposed to be both ad hoc interventions from line managers and annual vetting reviews to take account of changing life circumstance for the postholder so I am amazed that you seeem to be saying that you cannot track a designated postholder's status from appointment.

If true this is clearly a health and safety issue as mentioned above as the public surely has the right to know whether the red dockets that pass from sender to recipient (and back) are at all stages of transit going through staff who are properly vetted?

Within CSP this ranges from the Chief Constable down to the post clerk who may encounter one of these red dockets during their work day.

As you can see I have referred to staff by rank and role so if you would prefer to supply the requested information by rank rather than designated post then please do so

As far as a list of designated posts is concerned I can see that it was referred to as Appendix B in earlier versions of your vetting policy but you have not supplied this Appendix?

Yours sincerely,

Mike Roulston

Freedom Of Information, Central Scotland Police

NOT PROTECTIVELY MARKED

Dear Mr Roulston,

Freedom of Information (Scotland) Act 2002 – Request for Review

I acknowledge receipt of your correspondence of 28 February 2013 in
relation to a review of the decision made by our Force Freedom of
Information Officer, on  27 February 2013.

Your request and the decision taken will be responded to within the
statutory 20 working days time limit, under the Freedom of Information
(Scotland) Act 2002.

If, after receiving a response, you remain dissatisfied, you have six
months within which you may Appeal to the Scottish Information
Commissioner who can be contacted at Kinburn Castle, Doubledykes Road, St
Andrews, Fife, KY16 9DS. Phone: 01334 464610 Fax: 01334 464611 or Email
[1][email address] .

Yours sincerely

Susan

FOI and Information Access Officer

Central Scotland Police
Police Headquarters
Randolphfield
Stirling  FK8 2HD

Tel:       01786 456000
Fax:      01786 456388
Email:   [Central Scotland Police request email]

show quoted sections

Dear Freedom Of Information,

Further to my request for a review regarding this request I would now like to draw the decision maker to a previous response to someone else's request on or about 26/10/2012 about the vetting status of ACPOS rank officers.

The reply comfirmed that the officers were 'vetted' as required and made reference to a government vetting agency; that agency is responsible for awarding DV status.

Hence your reply confirmed that those ACPOS officers had DV vetting status.

Whilst those officers are unidentified it is easy to establish their identities by reference to your own website.

So they are in fact more at risk than the officers working in designated posts who cannot be identified so readily and they are arguably more likely to be able to go about their business without any supervisory intervention or observation simply because of their high rank?

Even if you do not accept this argument for the designated post holders as a group you should have no qualms about giving the requested dates when the ACPOS officers were vetted as they are in some of those designated posts?

Yours sincerely,

Mike Roulston

Freedom Of Information, Central Scotland Police

NOT PROTECTIVELY MARKED

Dear Mr Roulston,

I acknowledge your e-mail received 4 March 2013 and will respond
accordingly within the timescale.

Regards
Susan

FOI and Information Access Officer

Central Scotland Police
Police Headquarters
Randolphfield
Stirling  FK8 2HD

Tel:       01786 456000
Fax:      01786 456388
Email:   [Central Scotland Police request email]

show quoted sections

Freedom Of Information, Central Scotland Police

NOT PROTECTIVELY MARKED

Dear Mr Roulston,

Freedom of Information (Scotland) Act 2002

Thank you for your request for information received on 28th February as
part of your request for a review of our response to Request 01-065. I
have dealt with this request in accordance with the Freedom of Information
(Scotland) Act 2002 and respond as follows :

Requests:  

A new Chief Constable was appointed to Central Scotland Police on
01/10/2008 and this requests covers those officers who were in
'Designated posts' on or since that date, excluding officers of ACPOS
rank whether as a result of substantive or temporary promotion. For
clarity this means officers or civil staff members whose function rather
than ACPOS rank requires that person to be security vetted as indicated
below

1. Could you please confirm the rank of all such designated post holders
since 01/10/2008

2. The date he/she was identified as holding a designated post

3. The date he/she was vetted to MV level

4. The date he/she was vetted to DV level

 
Responses: 
1. Chief Superintendent - 4; Superintendent - 14; Chief Inspector - 15;
Inspector - 36; Sergeant - 38; PC - 104; Support Staff - 53.
2. Someone appointed to a Designated Post is necessarily "identified" as
such on the date of their appointment. The Vetting Office becomes aware
that someone has been appointed to a Designated Post when the appointee’s
vetting form is submitted, but the record of when an individual started in
such a post is only held in our Personnel system. Reports cannot be run on
our Personnel system to extract the information requested, and to identify
the data would necessitate a manual search of the records. It has been
calculated that this search would take approximately 42.5 hours to
undertake, and therefore, in terms of Section 12 of the Freedom of
Information (Scotland) Act 2002, Central Scotland Police is not obliged to
comply with the request as the cost of compliance would exceed that amount
prescribed in regulations made by Scottish ministers.
3. The date when MV clearance was granted was not always recorded in the
period between 2008 and 2012, although the outcome of the vetting was
always recorded. Consequently, Central Scotland Police do not hold the
information requested, and is obliged, under Section 17(1) of the Freedom
of Information (Scotland) Act 2002, to inform you of that fact. It may be
added in relation to the matters raised by this request that the Vetting
Office amended its procedures in 2012 to include the dates when MV
clearance was granted.
4. The dates when non-ACPOS ranks Designated Post holders were DV vetted
is exempt information in terms of Sections 31(1) (National Security),
35(1)(a) (Law enforcement) and 39(1) (Health and Safety) of the Freedom of
Information (Scotland) Act 2002. The public interest in maintaining the
exemptions outweighs that in disclosure of the information. The disclosure
of the dates would enable criminals, or those intent upon criminality, to
gauge with some degree of accuracy the capacity of the Force to process
and, if necessary, act upon Secret and Top Secret intelligence in order to
protect members of the public from threats to their lives and wellbeing,
and then act to circumvent that capacity to both the endangerment of
National Security and also the Force’s ability to prevent and detect
serious crime. The provision of dates of when Developed Vetting clearance
was granted, certainly within a small Police Force, would allow criminals
or those intent upon criminality to identify with some degree of accuracy
the individuals concerned thereby threatening their health and safety.
 
 
If you require any clarification, please do not hesitate to contact me on
01786 456000 or Email:  [1][email address].police.uk  . However,
if you are not satisfied with the way in which your request has been
handled, you are entitled, in the first instance, to request a Review of
the decisions made.  Should you wish to request a Review, please write to
Head of Professional Standards, Professional Standards Department, Central
Scotland Police, Police Headquarters, Randolphfield, Stirling FK8 2HD
within 40 working days of receiving this correspondence.

If, after receiving a response, you remain dissatisfied, you have six
months within which you may Appeal to the Scottish Information
Commissioner who can be contacted at Kinburn Castle, Doubledykes Road, St
Andrews, Fife, KY16 9DS. Phone: 01334 464610 Fax: 01334 464611 or Email
[2][email address] .

Yours sincerely,

 

 

John Brims
Records Manager
Central Scotland Police
Police Headquarters
Randolphfield
Stirling  FK8 2HD

Tel:       01786 456387  Ext : 2387
Fax:      01786 456388
Email:   [3][email address]

 

NOT PROTECTIVELY MARKED

References

Visible links
1. mailto:[email address]
file:///tmp/blocked::mailto:[email address]
2. mailto:[email address]
file:///tmp/blocked::mailto:[email address]
3. mailto:[email address]

Freedom Of Information, Central Scotland Police

1 Attachment

NOT PROTECTIVELY MARKED

Dear Mr Roulston, 

Freedom of Information (Scotland) Act 2002

I write in relation to your e-mail, received on 28th February, asking for
our response to Request 01-065 to be reviewed.

This review has now taken place. The decisions in respect of questions 1
and 4 are upheld, while those to questions 2 and 3 are amended. Please
find attached the Review document.

If, after receiving a response, you remain dissatisfied, you have six
months within which you may Appeal to the Scottish Information
Commissioner who can be contacted at Kinburn Castle, Doubledykes Road, St
Andrews, Fife, KY16 9DS. Phone: 01334 464610 Fax: 01334 464611 or Email
[1][email address] .

Yours sincerely

 

John Brims
Records Manager
Central Scotland Police
Police Headquarters
Randolphfield
Stirling  FK8 2HD

Tel:       01786 456387  Ext : 2387
Fax:      01786 456388
Email:   [2][email address]

 

NOT PROTECTIVELY MARKED

References

Visible links
1. mailto:[email address]
2. mailto:[email address]

Stirling FOI,

2 Attachments

NOT PROTECTIVELY MARKED

Dear Mr Roulston,
I write regarding your Freedom of Information request (our Reference
01-065) which has now been appealed to the Scottish Information
Commissioner (their reference 201300868). In your submission to the
Scottish Information Commissioner you propose in relation to designated
posts "could they not refer to the posts by code e.g., post 1, post 2,
etc., with the relevant details about vetting accreditation where
available". The Commissioner's office has now asked if "the Police would
be prepared to release the withheld information to Mr Roulston in the
manner he describes?"
Forth Valley Division of the Police Service of Scotland are content to
disclose the information you have requested in the manner proposed. Please
find attached a spreadsheet listing anonymously the designated posts
within the former Central Scotland Police Force between October 2008 and
March 2013 with the dates when the vetting forms were recorded as having
been received in the Vetting Office and when clearance was granted. Please
note that the Vetting Office took over responsibility for Management and
National Security Vetting in January 2009, and, at that point, a large
batch of outstanding forms were transferred there for completion of the
vetting process. Previously the files were held by Special Branch, which
did not record the requested information as there was no requirement for
them to do so.
With regard to the designated posts vetted to DV level, we are also
prepared to disclose the information requested in the manner now proposed.
Please see the attached spreadsheet.
While we are able, where the information is held in vetting records, to
provide the dates when the forms were received in the Vetting Office The
dates when post holders were "identified" as holding designated posts,
i.e., when they were appointed to such posts, is only held in the
Personnel files. As was explained in the Review document, the cost of
retrieving this information from those files would exceed the sum
stipulated in the Fee Regulations and we decline to undertake this task.
It is hoped, however, that the information relating to the dates when the
forms were received in the vetting office will meet your requirements.
Yours sincerely,
John Brims
 

 

John Brims
Records Manager
Forth Valley Division
Police Scotland
Falkirk Police Office  

Tel:       01324 678845  Ext : 8845
Email:   [1][email address]

 

NOT PROTECTIVELY MARKED

show quoted sections

Dear Stirling FOI,

Thank you for the update

I note your comments about administrative issues, particularly for the MVP records

I am only interested in the sequence of vetting for designated post holders, some of whom as you mention never actually achieved DV status (I believe the gardening leave ACC falls into that category)

Is it possible to provide a truncated list of MV data for those officers who went on to be granted DV status plus any officer in a designated post who had MVbut was never given DV status?

In essence I am asking you to merge the two tables to show the continuity of the vetting process for each individual as indicated in my initial request

The numbers who complete the MD and DV process should be low as indicated already and I would expect the MV list to be slightly longer than the DV one

Yours sincerely,

Mike Roulston

Stirling FOI, Central Scotland Police

1 Attachment

NOT PROTECTIVELY MARKED


Dear Mr Roulston,
Please find attached a spreadsheet combining the information held regarding MV and DV vetting as requested.
Yours sincerely,
John Brims

John Brims
Records Manager

Tel: 01324 678845 Ext : 8845
Email: [email address]

show quoted sections

Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site AskTheEU.org . Find out more .

AskTheEU.org