Veterinary Premises Inspection

andrew brown made this Freedom of Information request to Veterinary Medicines Directorate

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Veterinary Medicines Directorate

1. I would like to see a manual that covers the operation of your Veterinary Medicine Directorate inspections of veterinary premises

(b) and what is assessed

*c) and how it is assessed

(d) and how is what has been assessed recorded. What is the professional qualification to be an assessor

(e) What is expected of the assessor in terms of recording what is observed at inspection.

2. Any document that shows the decision to accept and rationale of accepting RCVS Practice Standards Scheme inspections as exempting the practices that hold RCVS PSS accreditation from inspection by the VMD .

3. Any document that shows that the VMD is aware that the RCVS PSS does not in the case of the most common type of inspection that they only record what has not proved satisfactory or otherwise would benefit from improvement. They do not record that successful parameters have been actually assessed.

4. I would appreciate a example of an inspection report

5. In terms of an actual VMD inspection report I should appreciate a copy for the practice ( no longer open) of : D.J.B Denny Henwick Rd Worcester Worcestershire, WR2 5PG

and if that is not available then a copy for Henwick Vets same address

In the interests of clarity and given the public nature of this request I should like to emphasise I have no concerns about those premises but i would like to see a real report and these are local premises with which I am familiar.

Yours faithfully,

andrew brown

post master, Veterinary Medicines Directorate

1 Attachment

[cid:image003.jpg@01D35961.C0403710]

VMD Acknowledgement

Dear Sir/Madam

Thank you for your email to the VMD which is receiving attention.

General enquiries will be answered within 15 working days of receipt. If we cannot provide a complete answer within these times, we will let you know.

Enquiries relating to enforcement matters will be forwarded to the Enforcement Team. These will be acknowledged and actioned in accordance with the VMD’s Enforcement Strategy<https://www.gov.uk/government/uploads/sy...>.

In the meantime, you may find the information available on our website helpful www.gov.uk/vmd<http://www.gov.uk/vmd>.

Below are some quick links to subjects frequently asked about:

· Import Certificates:<https://www.gov.uk/apply-for-a-certifica...>

· Authorised veterinary medicines and how to use them:<https://www.gov.uk/check-animal-medicine...>

· Reporting an adverse reaction:<https://www.gov.uk/report-veterinary-med...>

· Controlled drugs:<https://www.gov.uk/guidance/controlled-d...>

· Unauthorised product report form:<https://www.gov.uk/government/publicatio...>

Thank you

Postmaster

Sign up to the VMD’s email news alert<https://www.gov.uk/government/email-sign...>,

Veterinary Medicines Directorate (VMD)

This email and any attachments is intended for the named recipient only.
If you have received it in error you have no authority to use, disclose,
store or copy any of its contents and you should destroy it and inform
the sender.
Whilst this email and associated attachments will have been checked for
known viruses whilst within VMD systems we can accept no
responsibility once it has left our systems.
Communications on VMD's computer systems may be monitored and/or
recorded to secure the effective operation of the system and for other
lawful purposes.

Lewsey, David, Veterinary Medicines Directorate

Dear Andrew

Thank you for your email below dated 29 January 2018.

We are dealing with it under the Freedom of Information Act (FOIA) 2000.

As required by the legislation, we aim to answer your request within 20 working days following the date we received it.

We will keep you fully informed if for any reason we are unable to meet this deadline.

If you have any queries please contact me quoting ATI512.

Many thanks,

David Lewsey
Freedom of Information Officer

show quoted sections

Lewsey, David, Veterinary Medicines Directorate

3 Attachments

Dear Andrew

 

Thank you for your email dated 29 January 2018.

 

We are dealing with it under the Freedom of Information Act (FOIA) 2000,
under a VMD reference number ATI511.

 

Your Request

 

You asked for a range of information - as below – relating to the
operation of the Veterinary Medicine Directorate’s (VMD) inspections of
veterinary premises

 

Our Reply

 

As a general point you should note that the FOIA gives you an entitlement
to information rather than documents and it is in this context that we
have answered your request taking account of the information we hold.

 

1.  I would like to see a manual that covers the operation of your
Veterinary Medicine Directorate inspections of veterinary premises

 

(b)  and what is assessed

 

*c)   and  how it is assessed

 

(d)    and how  is what has been assessed  recorded.  What is the
professional  qualification to be an assessor

 

(e)    What is expected of the assessor in terms of recording what is
observed at inspection.

 

Please see
[1]https://www.gov.uk/government/publicatio...

 

As published data Section 21 of the FOIA applies to this part of your
request. Section 21 applies to information that is already reasonably
accessible to the applicant.  It recognises that the right of access under
the FOIA is supplementary to the very many ways in which public
authorities already provide information to members of the public. 

 

2.    Any document that shows the decision  to accept  and rationale of
accepting RCVS Practice Standards Scheme inspections as exempting the
practices that hold  RCVS PSS  accreditation from inspection by  the VMD .

 

3.  Any document that shows that the VMD is aware that the RCVS PSS does
not in the case of  the most common type of inspection that they only
record what has not proved satisfactory or otherwise  would benefit from
improvement. They do not record that successful parameters have been
actually assessed.

 

We do not hold such a document. By way of offering you advice and
assistance we can say that the background to the decision was based on the
principle of minimising or reducing regulatory burdens on industry. In
this case when the Veterinary Medicines Regulations (VMRs) 2008 were being
drafted to include the requirement for registration of veterinary practice
premises (VPPs) from 1 April 2009, a decision was taken that as the RCVS
had a well-established Practice Standards Scheme (PSS) that included
checks on veterinary medicines, those PSS VPPS would not be subject to
routine inspection by the VMD.

 

The following Press Release is relevant here:
[2]https://www.rcvs.org.uk/news-and-views/n...

 

Along with MAVIS 69 (January 2009) - attached.

 

4.    I would appreciate a example of an inspection report

 

5.  In terms of an  actual VMD inspection report I  should appreciate a 
copy  for the practice  ( no longer open)  of : D.J.B Denny Henwick Rd
Worcester Worcestershire, WR2 5PG

 

and if  that is not  available  then a copy for Henwick Vets  same
address 

 

In the interests  of clarity and  given the public nature of  this request
I should like to emphasise I have no concerns about those premises but i
would like to see a  real  report and these are local premises  with which
I am  familiar. 

 

We have attached a blank inspection report and a completed inspection
report with redactions, as we judge that the exemption at section 30 of
the FOIA applies to this part of your request. Section 30 is concerned
primarily with preserving the integrity of certain proceedings and
investigations that public authorities have the power or duty to conduct.

 

After careful consideration we conclude that the public interest in
withholding the information in the form you request strongly outweighs
that for disclosure in this case.  The VMD is responsible for coordinating
the enforcement of the VMRs. It takes the necessary enforcement action in
accordance with our Enforcement Strategy – which you can access via GOV.UK

[3]https://www.gov.uk/government/publicatio...

 

The purpose and method of enforcement, which we set out in the strategy,
is to secure compliance with the requirements of the VMRs. In keeping with
Defra’s approach to better regulation and enforcement we recognise that
the best way to achieve compliance is to ensure, by guidance and advice,
that those carrying out regulated activities understand their
responsibilities. We therefore seek to work with businesses and
individuals to assist them in complying with the legislation through the
provision of advice and guidance.

 

We judge that such collaboration could diminish if we placed certain
information in the public domain.  This would mean the VMD was less able
to address suspected breaches of the VMRs, and that part of VMD’s role as
regulator to protect the public interest would be less effective.

 

In relation to the publication of what enforcement action we take: we
publicise all improvement notices, seizure notices, suspension and
revocation of authorisations and approvals, and outcome of prosecutions on
GOV.UK. The information remains on GOV.UK for one year.

 

Information releasable to the public

 

In keeping with the spirit and effect of the FOIA and the government’s
Transparency Agenda, we may place this request on [4]GOV.UK, in due
course.  We will not place information identifying you on the GOV.UK
website.

 

Copyright

 

The information supplied to you continues to be protected by copyright.
You are free to use it for your own purposes, including for private study
and non-commercial research, and for any other purpose authorised by an
exception in current copyright law. Documents (except photographs) can be
also used in the UK without requiring permission for the purposes of news
reporting. Any other re-use, for example commercial publication, would
require the permission of the copyright holder.

 

Most documents produced by Defra will be protected by Crown Copyright.
Most Crown copyright information can be re-used under the Open Government
Licence. For information about the OGL and about re-using Crown Copyright
information please see The National Archives website.

 

Copyright in other documents may rest with a third party. For information
about obtaining permission from a third party see the Intellectual
Property Office’s website.

 

Our Service

 

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint, you may request an internal review
within two calendar months of the date of this e-mail. If you would like
to request an internal review please write to the VMD via
[5][email address].

 

If you are not content with the outcome of the internal review you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Many thanks

David Lewsey

Freedom of Information Officer

 

 

 

 

 

 

Veterinary Medicines Directorate (VMD)

This email and any attachments is intended for the named recipient only.
If you have received it in error you have no authority to use, disclose,
store or copy any of its contents and you should destroy it and inform
the sender.
Whilst this email and associated attachments will have been checked for
known viruses whilst within VMD systems we can accept no
responsibility once it has left our systems.
Communications on VMD's computer systems may be monitored and/or
recorded to secure the effective operation of the system and for other
lawful purposes.

References

Visible links
1. https://www.gov.uk/government/publicatio...
2. https://www.rcvs.org.uk/news-and-views/n...
3. https://www.gov.uk/government/publicatio...
4. http://www.gov.uk/
5. mailto:[email address]

Dear Veterinary Medicines Directorate,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Veterinary Medicines Directorate's handling of my FOI request 'Veterinary Premises Inspection'.

I wish you to review your decision to refuse me the specific reports I requested.

I do not believe you have made out a legally valid reason to do so.

The scheme is a statutory one and I suggest the public should be able to see the reports on which veterinary activity is enabled by your licensing

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/v...

Yours faithfully,

andrew brown

post master, Veterinary Medicines Directorate

1 Attachment

[cid:image003.jpg@01D35961.C0403710]

VMD Acknowledgement

Dear Sir/Madam

Thank you for your email to the VMD which is receiving attention.

General enquiries will be answered within 15 working days of receipt. If we cannot provide a complete answer within these times, we will let you know.

Enquiries relating to enforcement matters will be forwarded to the Enforcement Team. These will be acknowledged and actioned in accordance with the VMD’s Enforcement Strategy<https://www.gov.uk/government/uploads/sy...>.

In the meantime, you may find the information available on our website helpful www.gov.uk/vmd<http://www.gov.uk/vmd>.

Below are some quick links to subjects frequently asked about:

· Import Certificates:<https://www.gov.uk/apply-for-a-certifica...>

· Authorised veterinary medicines and how to use them:<https://www.gov.uk/check-animal-medicine...>

· Reporting an adverse reaction:<https://www.gov.uk/report-veterinary-med...>

· Controlled drugs:<https://www.gov.uk/guidance/controlled-d...>

· Unauthorised product report form:<https://www.gov.uk/government/publicatio...>

Thank you

Postmaster

Sign up to the VMD’s email news alert<https://www.gov.uk/government/email-sign...>,

Veterinary Medicines Directorate (VMD)

This email and any attachments is intended for the named recipient only.
If you have received it in error you have no authority to use, disclose,
store or copy any of its contents and you should destroy it and inform
the sender.
Whilst this email and associated attachments will have been checked for
known viruses whilst within VMD systems we can accept no
responsibility once it has left our systems.
Communications on VMD's computer systems may be monitored and/or
recorded to secure the effective operation of the system and for other
lawful purposes.

Lewsey, David, Veterinary Medicines Directorate

Dear Andrew

Thank you for your email below dated 23 February 2018.

Mike Griffiths, our head of Business Support Division , will carry out the internal review you request under the Freedom of Information Act (FOIA) 2000.

As required by the legislation, we aim to answer you within 40 working days following the date we received it.

If for any reason we are unable to meet this deadline we will keep you fully informed of the reasons for this.

Please could you confirm you have received this e-mail and if you have any queries please contact me quoting ATI511.

Many thanks

David Lewsey

Freedom of Information Officer

show quoted sections

Griffiths, Mike, Veterinary Medicines Directorate

Dear Andrew

 

Your request

 

Thank you for your email dated 23 February 2018. You asked the Veterinary
Medicines Directorate (VMD) to carry out an internal review under the
Freedom of Information Act 2000 (FOIA) of part of its reply dated 29
January 2018 - VMD ref: ATI511 - in the terms set out below:

 

“I am writing to request an internal review of Veterinary Medicines
Directorate's handling of my FOI request 'Veterinary Premises Inspection'.
I wish you to review your decision to refuse me the specific reports I
requested. I do not believe you have made out a legally valid reason to do
so.  The scheme is a statutory one and I suggest the public should be able
to see the reports on which veterinary activity is enabled by
your licensing.”

 

Our reply

 

You asked for copies of specific reports with the caveat that “In the
interests of clarity and given the public nature of this request I should
like to emphasise I have no concerns about those premises but i would like
to see a real report and these are local premises with which I
am familiar”. 

 

I note the VMD in its reply sent you scanned copies of a blank inspection
report and a real inspection report with redactions – to demonstrate
transparency and encourage openness.

 

It also gave you a legally valid reason for not sending you copies of the
actual reports. First it made the general point that the FOIA gives you an
entitlement to information rather than documents.  This is the case. The
Information Commissioner’s guidance on the right to recorded information
and requests for documents states that the FOIA provides a right of access
to information held by public authorities. It doesn’t confer any explicit
right to copies of original documents. 

 

Second it explained the exemption at section 30 of the FOIA applied to
this part of your request. It said that Section 30 was concerned primarily
with preserving the integrity of certain proceedings and investigations
that public authorities have the power or duty to conduct.

 

It concluded that after careful consideration the public interest in
withholding the information in the form you requested strongly outweighed
that for disclosure in this case.  It fully set out that the VMD is
responsible for coordinating the enforcement of the Veterinary Medicines
Regulations (VMRs). It takes the necessary enforcement action in
accordance with our Enforcement Strategy – and gave you access via GOV.UK

[1]https://www.gov.uk/government/publicatio...

 

It explained that the purpose and method of enforcement, which it set out
in the strategy, is to secure compliance with the requirements of the
VMRs. In keeping with Defra’s approach to better regulation and
enforcement we recognise that the best way to achieve compliance is to
ensure, by guidance and advice, that those carrying out regulated
activities understand their responsibilities. The VMD therefore seeks to
work with businesses and individuals to assist them in complying with the
legislation through the provision of advice and guidance.

 

It explained that it judged that such collaboration could diminish if the
VMD placed certain information in the public domain.  This would mean the
VMD was less able to address suspected breaches of the VMRs, and that part
of VMD’s role as regulator to protect the public interest would be less
effective.

 

Finally, it pointed out that in relation to the publication of what
enforcement action the VMD takes: it publicises all improvement notices,
seizure notices, suspension and revocation of authorisations and
approvals, and outcome of prosecutions on GOV.UK. and that the information
remains on GOV.UK for one year.

 

I am satisfied that this is a legally valid reason for withholding the
reports, that the VMD set out it’s position clearly; and that the VMD met
its obligation to be open and transparent  by sending you scanned copies
of a blank inspection report and a real inspection report with redactions.

 

Our Service

 

If you are not content with the outcome of the internal review you have
the right to apply directly to the Information Commissioner for a
decision. You can contact the Information Commissioner at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Yours sincerely

 

 

Mike Griffiths,

Head of Business Support

 

 

Veterinary Medicines Directorate (VMD)

This email and any attachments is intended for the named recipient only.
If you have received it in error you have no authority to use, disclose,
store or copy any of its contents and you should destroy it and inform
the sender.
Whilst this email and associated attachments will have been checked for
known viruses whilst within VMD systems we can accept no
responsibility once it has left our systems.
Communications on VMD's computer systems may be monitored and/or
recorded to secure the effective operation of the system and for other
lawful purposes.

References

Visible links
1. https://www.gov.uk/government/publicatio...