Validation of EU Referendum Postal Votes for London Borough of Havering

J. E. Ford made this Freedom of Information request to Havering Borough Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Havering Borough Council,

Dear Sir,
I wish to make the following request under the Freedom of Information Act, 2000:

Could you please provide the following information for the voting area known as London Borough of Havering in respect of postal voting in the EU Referendum held on 23rd June 2016

Overseas voting entitlement
a) The TOTAL number of registered overseas voters;
b) The number of overseas voters who have permanent postal vote set up;
c) The number of overseas voters who registered a postal vote specifically for the above referendum ;
d) The number of overseas voters who have a periodic postal vote set up, that entitled them to vote in the above named referendum;
e) The number of overseas voters who had named a proxy to vote on their behalf in the above named referendum;

Number of votes issued and returned:
a) The TOTAL number of postal votes issued;
b The TOTAL number of postal votes returned;
c) The TOTAL number of postal votes rejected;
d) The number of OVERSEAS postal votes issued;
e) The number of OVERSEAS postal votes returned;
f) The number of OVERSEAS postal votes rejected;

In respect of verification of postal votes, could you please confirm what method (or methods) were used to verify the validity of the completed postal vote:
a) Visual comparison of both original documents;
b) Visual comparison where one or more of the comparison documents was a scanned image;
c) Use of automated recognition software and if this method was employed, the name of the software used;
d) Other form of verification (please detail)

Could you please provide the requested information in electronic format, preferably as a device-independent plain text document.

Yours faithfully,

J. E. Ford

Accessinfo, Havering Borough Council

 

 

Dear JE Ford

 

Acknowledgement of Information Request

Ref:AIR12341P

 

I acknowledge receipt of your request for information received on 10^th
October 2016 .  Your email is being considered and you will receive a
response to your request as soon as possible. 

 

The Freedom of Information Act 2000 and Environmental Information
Regulations 2004 allow authorities 20 working days, following date of
receipt, in which to respond to requests.  You may be aware the
legislation defines a number of exemptions which may prevent release of
the information you have requested.  If any of the exemption categories
apply then the information will not be released. In these cases, we will
inform you of any exemptions we have applied together with our reasons for
withholding the information and your rights of appeal. 

 

Please bear in mind the legislation allows access to information 'held' by
the Council and not for the creation of new information or opinion. 
Therefore, we may only be able to supply documents or data that contain
the information we hold in response to your request.

 

There may be a fee payable for the supply of information.  This will be
calculated and you will be informed if a charge applies. In this event,
the fee must be paid before the information is released.

 

If you have any queries or concerns, please do not hesitate to contact me.

Further information regarding Access to Information is also available
from:
Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone:   0303 123 1113

[1]www.ico.org.uk

 

Yours sincerely

 

 

Mrs. Lynch | Access to Information

Executive Support & Information

London Borough of Havering | Access to Information

Town Hall, Main Road, Romford, RM1 3BB

 

t 01708 433173 |

e [2][Havering Borough Council request email]  

text relay 18001 01708 433173

 

[3]www.havering.gov.uk

 

Clean  |  Safe  |  Proud

 

 

This document is strictly confidential and is intended only for use by the
addressee. If you are not the intended recipient, any disclosure, copying,
distribution or other action taken in reliance of the information
contained in this e-mail is strictly prohibited. Any views expressed by
the sender of this message are not necessarily those of the London Borough
of Havering. If you have received this transmission in error, please use
the reply function to tell us and then permanently delete what you have
received. This email was scanned for viruses by the London Borough of
Havering anti-virus services and on leaving the Authority was found to be
virus free. Please note: Incoming and outgoing e-mail messages are
routinely monitored for compliance with our policy on the use of
electronic communications. -

References

Visible links
1. http://www.ico.gov.uk/
2. mailto:[Havering Borough Council request email]
3. http://www.havering.gov.uk/

Accessinfo, Havering Borough Council

Dear J E Ford

 

Access to Information – AIR12341P

 

I refer to your recent request for information made under the Freedom of
Information Act 2000.  Your request has been considered and the
information held by Legal & Governance is as follows:

 

+--------------------------------------------------------------------------------------+
|Question|Could you please provide the following information for the voting area known |
|1 |as London Borough of Havering  in respect of postal voting in the EU |
| |Referendum held on 23rd June 2016 |
| | |
| |  |
| | |
| |Overseas voting entitlement |
| | |
| |        a) The TOTAL number of registered overseas voters; |
| | |
| |        b) The number of overseas voters who have permanent postal vote set |
| |up; |
| | |
| |        c) The number of overseas voters who registered a postal vote |
| |specifically |
| | |
| |for the above referendum ; |
| | |
| |        d) The number of overseas voters who have a periodic postal vote set |
| |up, that entitled them to vote in the above named referendum; |
| | |
| |        e) The number of overseas voters who had named a proxy to vote on |
| |their behalf in the above named referendum; |
|--------+-----------------------------------------------------------------------------|
|Response|Retuning Officers (ROs) are not a public authority under the Freedom |
| |Information Act 2000 or Freedom of Information (Scotland) Act 2002 and, as |
| |such, are exempt from the disclosure requirements imposed by that |
| |legislation. However, where possible, the Electoral Commission advises that, |
| |in the spirit of the legislation, ROs should disclose the requested |
| |information, provided that the information is already in the public domain, |
| |or the information requested does not include personal data. I have therefore|
| |provided answers where possible: |
| | |
| |a)    647 |
| | |
| |b)- d) Our election software is not able to generate a report containing this|
| |breakdown. The overall number of overseas postal voters was 332. |
| | |
| |      e) 160 proxies were appointed, of which 40 were postal proxies. |
|--------+-----------------------------------------------------------------------------|
|Question|Number of votes issued and returned: |
|2 | |
| |        a) The TOTAL number of postal votes issued; |
| | |
| |        b The TOTAL number of postal votes returned; |
| | |
| |        c) The TOTAL number of postal votes rejected; |
| | |
| |        d) The number of OVERSEAS postal votes issued; |
| | |
| |        e) The number of OVERSEAS postal votes returned; |
| | |
| |        f) The number of OVERSEAS postal votes rejected; |
|--------+-----------------------------------------------------------------------------|
|Response|S21 Information available via other means has been applied - The answers to |
| |a–c are available on the Electoral Commission website: |
| | |
| |[1]http://www.electoralcommission.org.uk/ou...
| | |
| |Our election software is not able to generate a report containing the |
| |breakdown requested for d) – f). |
|--------+-----------------------------------------------------------------------------|
|Question|In respect of verification of postal votes, could you please confirm what |
|3 |method (or methods) were used to verify the validity of the completed postal |
| |vote:    |
| | |
| |        a) Visual comparison of both original documents; |
| | |
| |        b) Visual comparison where one or more of the comparison documents |
| |was a scanned image; |
| | |
| |        c) Use of automated recognition software and if this method was |
| |employed, the name of the software used; |
| | |
| |        d) Other form of verification (please detail) |
|--------+-----------------------------------------------------------------------------|
|Response|Automated recognition software (xpress). Those unmatched by the software were|
| |adjudicated by visual comparison against a scanned image of the documents. |
+--------------------------------------------------------------------------------------+

 

I trust the information is of use to you and will close your request.

 

If you are dissatisfied with the way in which your request has been
handled you have the right to make a complaint.  Please put the details in
writing and return to me at the above email address, your complaint will
then be dealt with in line with our corporate complaints procedure.  You
also have the right to complain to the Information Commissioner at the
following address:

Office of the Information Commissioner

Wycliffe House

Water Lane

Wilmslow 
Cheshire 
SK9 5AF
Telephone:   0303 123 1113
[2]www.ico.org.uk

 

Yours sincerely

 

 

 

Mrs. Lynch

Access to Information Team

London Borough of Havering | Access to Information

Town Hall, Main Road, Romford, RM1 3BB

 

t 01708 433173 |

e [Havering Borough Council request email]  

text relay 18001 01708 433173

 

www.havering.gov.uk

 

Clean  |  Safe  |  Proud

 

 

This document is strictly confidential and is intended only for use by the
addressee. If you are not the intended recipient, any disclosure, copying,
distribution or other action taken in reliance of the information
contained in this e-mail is strictly prohibited. Any views expressed by
the sender of this message are not necessarily those of the London Borough
of Havering. If you have received this transmission in error, please use
the reply function to tell us and then permanently delete what you have
received. This email was scanned for viruses by the London Borough of
Havering anti-virus services and on leaving the Authority was found to be
virus free. Please note: Incoming and outgoing e-mail messages are
routinely monitored for compliance with our policy on the use of
electronic communications. -

References

Visible links
1. http://www.electoralcommission.org.uk/ou...
2. http://www.ico.gov.uk/