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Vacancies and use of Microsoft Teams and Disclosure and Barring Service certificates and status checks

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Dear Wirral Metropolitan Borough Council,

Please disclose a copy of your Human Resources, Recruitment and vacancy interview policies and guidance, regarding:

Use of Microsoft Teams meetings (MSTM) audio and video calls and recording of job vacancy interviews and opt-in consent of all participants to such recordings undertaken
via MSTM. Concerning recruitment for own new staff and use of agency/temp staff.

Together with policy and guidance information held on your vacancy job descriptions and person specifications that mention a need for a candidate to currently have an up to date Basic, Standard or Enhanced Disclosure and Barring Service check certificate or access to the candidate's online DBS status via the DBS Update Service https://www.gov.uk/dbs-update-service Including information about your policies and guidance on what you expect and require from recruitment agencies for candidates they put forward, to fulfil a temporary role with your services, that concern a candidate requirement to currently have an up to date Basic, Standard or Enhanced Disclosure and Barring Service check certificate or access to the candidate's online DBS status via the DBS Update Service https://www.gov.uk/dbs-update-service

Do you refuse to shortlist or offer to interview a potential agency worker unless you are provided with prior information the worker already has a current and up to date Basic, Standard or Enhanced Disclosure and Barring Service check certificate or you or the recruitment agency can, with the candidates permission, access their online DBS status via the DBS Update Service https://www.gov.uk/dbs-update-service

Often recruitment agencies advertise temporary agency worker only vacancies through online Job sites and it is common for such agencies to ask potential candidates to apply via provision of their CV. These vacancy adverts can also highlight that the candidate will need to hold a Basic, Standard or Enhanced Disclosure and Barring Service check certificate or there is access to the candidate's online DBS status via the DBS Update Service https://www.gov.uk/dbs-update-service However, if the candidate is not already registered with the recruitment agency they will not hold any DBS certificate applied for via the agency and the candidate may not be a subscriber to the DBS Update Service https://www.gov.uk/dbs-update-service. In such a scenario, which must be not be uncommon, would you expect the recruitment agency to not forward you details of a such a suitable candidate, to fill a temporary agency worker post, with you as they do not hold a relevant level of DBS certificate applied for via the recruitment agency and have not subscribed to the DBS update service?

Yours faithfully,

Francis Cassidy

InfoMgr, FinDMT, Wirral Metropolitan Borough Council

4 Attachments

Dear Mr Cassidy

 

We write in response to your request which stated;

 

Please disclose a copy of your Human Resources, Recruitment and vacancy
interview policies and guidance, regarding:

 

Use of Microsoft Teams meetings (MSTM) audio and video calls and recording
of job vacancy interviews and opt-in consent of all participants to such
recordings undertaken via MSTM. Concerning recruitment for own new staff
and use of agency/temp staff.

 

Together with policy and guidance information held on your vacancy job
descriptions and person specifications that mention a need for a candidate
to currently have an up to date Basic, Standard or Enhanced Disclosure and
Barring Service check certificate or access to the candidate's online DBS
status via the DBS Update Service https://www.gov.uk/dbs-update-service
Including information about your policies and guidance on what you expect
and require from recruitment agencies for candidates they put forward, to
fulfil a temporary role with your services, that concern a candidate
requirement to currently have an up to date  Basic, Standard or Enhanced
Disclosure and Barring Service check certificate or access to the
candidate's online DBS status via the DBS Update Service
https://www.gov.uk/dbs-update-service

 

Response: see attached documentation

 

Do you refuse to shortlist or offer to interview a potential agency worker
unless you are provided with prior information the worker already has a
current and up to date Basic, Standard or Enhanced Disclosure and Barring
Service check certificate or you or the recruitment agency can, with the
candidates permission, access their online DBS status via the DBS Update
Service https://www.gov.uk/dbs-update-service.

 

Response: No we would not refuse to interview. We would request a DBS if
required, as part of the pre-employment checks which would form a
conditional offer.

 

Often recruitment agencies advertise temporary agency worker only
vacancies through online Job sites and it is common for such agencies to
ask potential candidates to apply via provision of their CV. These vacancy
adverts can also highlight that the candidate will need to hold a Basic,
Standard or Enhanced Disclosure and Barring Service check certificate or
there is access to the candidate's online DBS status via the DBS Update
Service https://www.gov.uk/dbs-update-service However, if the candidate is
not already registered with the recruitment agency they will not hold any
DBS certificate applied for via the agency and the candidate may not be a
subscriber to the DBS Update Service
https://www.gov.uk/dbs-update-service. In such a scenario, which must be
not be uncommon, would you expect the recruitment agency to not forward
you details of a such a suitable candidate, to fill a temporary agency
worker post, with you as they do not hold a relevant level of DBS
certificate applied for via the recruitment agency and have not subscribed
to the DBS update service?

 

Response - No, as above.

 

Yours sincerely

 

 

Lynette Paterson

Principal Information Management Officer

Wirral Council

PO Box 290
Brighton Street
Wallasey
CH27 9FQ

 

Email: [1][Wirral Borough Council request email]

 

Visit our website: [2]www.wirral.gov.uk

 

 

 

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References

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1. mailto:[Wirral Borough Council request email]
2. http://www.wirral.gov.uk/

We don't know whether the most recent response to this request contains information or not – if you are Francis Cassidy please sign in and let everyone know.