Utilisation of Rostering Software

The request was successful.

Dear Ayrshire and Arran NHS Board,
Under FOI please provide the following information relating to how the organisation rosters its staff.
1. Does the trust currently use rostering software?
2. Please state the name(s) of all rostering provider(s) used, split by the following staffing groups. Where no third parties are used, please explain how these staff are rostered:
a. Medical & Dental
b. Nursing & Midwifery
c. AHPs
d. Other (please specify)
3. Does the organisation store its rostering data on its own servers or in the Cloud? Again please provide this information for each of the following staffing groups:
a. Medical & Dental
b. Nursing & Midwifery
c. AHPs
d. Other (please specify)
4. What other rota management systems are used by the organisation? Please state the names of any providers used and what they are used for.
5. Please state the name(s) of all third party tech solutions used by the organisation to manage internal bank staff (Allocate, Liaison, Holt, Brookson etc.). Please split this by the following staffing groups:
a. Medical & Dental
b. Nursing & Midwifery
c. AHPs
d. Other (please specify)
Thank you for the time spent in dealing with this request. If you have any questions please don’t hesitate to contact me.

Yours faithfully,

J Taylor

Freedom of Information, Ayrshire and Arran NHS Board

 I am currently out of the office.  All Freedom of Information requests
will be processed as normal.

Please contact the main Information Governance Office if you have query on
01563 825897

Freedom of Information, Ayrshire and Arran NHS Board

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Kind regards,

Ann

Ann Catherine Wilson L.L.B.
Freedom of Information Officer
Information Governance
14 Lister Street
University Hospital Crosshouse
Kilmarnock
KA2 0BE
Telephone: 01563 826112
Email: [NHS Ayrshire and Arran request email]

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Freedom of Information, Ayrshire and Arran NHS Board

1 Attachment

Dear Mr Taylor,

 

Thank you for your request.

 

Q1.     Does the trust currently use rostering software?

A1      No – NHS Ayrshire & Arran does not use rostering software. 

 

Q2.     Please state the name(s) of all rostering provider(s) used, split
by the following staffing groups. Where no third parties are used, please
explain how these staff are rostered:

 

a.     Medical & Dental

Staff are rostered manually within each department, based on New Deal rota
templates. NHS Ayrshire & Arran is currently participating in the Scottish
Government Pilot in

respect of the DRS rostering for junior doctors.  This pilot commenced in
August and is currently being tested in Medicine and Emergency Medicine at
University Hospital  

Crosshouse, with consideration being given to testing in Emergency
Medicine at University Hospital Ayr.

 

b.   Nursing & Midwifery

SSTS (Scottish Standard Time System): the service provider is ATOS Origin,
which supports SSTS. These services are provided to the NHS Scotland under
a

National IT Services contract between National Services Scotland (NSS) and
ATOS.

 

c.   AHPs

AHPs do not use rostering systems.

 

d    Other (please specify)

Not applicable

 

Q3.     Does the organisation store its rostering data on its own servers
or in the Cloud? Again please provide this information for each of the
following staffing groups:

 

a.     Medical & Dental

DRS information is stored on the local server.

 

b.     Nursing & Midwifery

Stored on its own server.

 

c.     AHPs

AHPs do not use rostering systems.

 

d.     Other (please specify)

Not applicable.

 

Q4.  What other rota management systems are used by the organisation?
Please state the names of any providers used and what they are used for.

A4   Not applicable.

 

Q5.  Please state the name(s) of all third party tech solutions used by
the organisation to manage internal bank staff (Allocate, Liaison, Holt,
Brookson etc.). Please split this by the following staffing groups:

 

a.   Medical & Dental

NHS Ayrshire & Arran does not have an established Bank for Medical staff. 
We are currently trialing a Bank for Hospital at Night shifts, using
software used by the Nursing

& Midwifery Bank (see below).

 

b.   Nursing & Midwifery

BSMS (Bank Staff Management System) KEY IT Systems.

 

c.   AHPs

Not applicable.

 

d.   Other (please specify)

Not applicable.

 

I trust this response is helpful. However, under the Freedom of
Information (Scotland) Act 2002 if you are dissatisfied with our response
you are entitled to request a review. A request for a review must be made
in writing to Mrs Jillian Neilson, Head of Information Governance, NHS
Ayrshire & Arran, 14 Lister Street, University Hospital Crosshouse,
Kilmarnock, KA2 0BB or email [1][email address],
no later than 40 working days from 25 October 2016. You must provide your
name, an address for correspondence, details of your original request and
say why you want a review. If our decision is unchanged following a review
and you remain dissatisfied with this, you then have the right to make a
formal appeal to the Scottish Information Commissioner.

 

Please do not hesitate to contact me should you require any further advice
or assistance.

 

Kind regards,

 

Ann

 

Ann Catherine Wilson L.L.B                    

Freedom of Information Officer

Information Governance

14 Lister Street

University Hospital Crosshouse

Kilmarnock

KA2 0BE

Telephone: 01563 826112

Email: [2][NHS Ayrshire and Arran request email]

 

 [3]www.nhsaaa.net

 

Find us on Facebook at [4]www.facebook.com/nhsaaa and Twitter @nhsaaa

 

We use 12 point Arial in all our correspondence to make it easier for
people to read.

All our publications are available in alternative formats.

 

 

 

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