Dear Megan Waugh,

Thank you for submitting a request for information. Your reference number
is 21853213.

Your request will be reviewed and we may send you questions to clarify
your request. We will respond within 20 working days for Freedom of
Information and Environmental Information Regulations requests, and within
1 calendar month for Data Protection and Subject Access requests

[1]Please click this link to view current status of your request

Yours sincerely,
Information Governance Team
Adur & Worthing Councils

For Freedom of Information (FOI) and Environmental Information Regulations
(EIR):
Email: [Worthing Borough Council request email]

For Data Protection (DP) and General Data Protection Regulations (GDPR):
Email: [email address]

Website: [2]www.adur-worthing.gov.uk/about-the-councils/legal/foi/

This message was sent from an email address not monitored. Please do not
respond to this message. To reply, please
email [Worthing Borough Council request email] quoting your reference
number, , in your message.

References

Visible links
1. https://adur-worthing-hr.onmats.com/w/we...
2. https://www.adur-worthing.gov.uk/about-t...

Dear Megan Waugh,

Thank you for your request for information (ref 21853213) sent to Adur &
Worthing Councils on 13th December 2023.

Your request has been considered and our response is below. Alternatively,
view your request and response
at: [1]https://adur-worthing-hr.onmats.com/w/we...

Request:
This request relates to uses of the call-in mechanism that forms part of
the overview and scrutiny committee system.

If your authority has an overview and scrutiny system please answer the
following:

For the past ten years, please confirm how many decisions taken by the
council’s cabinet/executive were available for call-in.

Please provide a table showing a breakdown of the following for each year
since 2013.
For each year please state how many call-ins there were.
For each call-in please show which committee called them in, what the
response was, the topic and provide a link to the relevant committee where
the call was discussed.

If the S.12 time limit would be exceeded by responding to this request,
please answer for a fewer number of years, starting with the most recent.

Response:
The information you have requested is not held in a format that can be
easily extracted. The council publishes executive member decisions on our
website below, but this is not broken down into a table format:

[2]https://democracy.adur-worthing.gov.uk/m...

[3]Section 12 of the Freedom of Information Act 2000 (FOIA) makes
provision for public authorities to refuse requests for information where
the cost of dealing with them would exceed the appropriate limit, as
defined by the FOIA and Data Protection (Appropriate Limit and Fees)
Regulations 2018:

“12 Exemption where cost of compliance exceeds appropriate limit

(1) Section 1(1) does not oblige a public authority to comply with a
request for information if the authority estimates that the cost of
complying with the request would exceed the appropriate limit”.

The Regulations provide that the appropriate limit to be applied to
requests received by local authorities is £450 (equivalent to 2.5 days of
work).  In estimating the cost of complying with a request for
information, an authority can only take into account any reasonable costs
incurred in:

“(a) determining whether it holds the information,
(b) locating the information, or a document which may contain the
information,
(c) retrieving the information, or a document which may contain the
information, and
(d) extracting the information from a document containing it”.

For the purposes of the estimate the costs of performing these activities
should be estimated at a rate of £25 per hour.

We estimate that it will take us in excess of the applicable time limit to
determine the appropriate material and locate, retrieve and extract the
information in reference to your request. Therefore, this element of your
request will not be processed further.

We apologise for the delay in our reply

We hope this is sufficient for your purposes.
 

Review procedure
If you are not satisfied with the response to your request for information
you have the right to an internal review. Details can be found on
[4]www.adur-worthing.gov.uk/foi

Your request for internal review should be submitted to us within three
(3) months of receipt by you of this response. Any such request received
after this time will only be considered at the discretion of the Council.

If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have a further right
to appeal to the Information commissioner’s Office (ICO), details of which
can be found here: [5]www.ico.org.uk/concerns

Yours sincerely
Information Governance Team
Adur & Worthing Councils

For Freedom of Information (FOI) and Environmental Information Regulations
(EIR):
Email: [Worthing Borough Council request email]

For Data Protection (DP) and General Data Protection Regulations (GDPR):
Email: [email address]

Website: [6]www.adur-worthing.gov.uk/about-the-councils/legal/foi/ 

This message was sent from an email address not monitored. Please do not
respond to this message. To reply, please
email [Worthing Borough Council request email] quoting your reference
number, 21853213, in your message.

References

Visible links
1. https://adur-worthing-hr.onmats.com/w/we...
2. https://democracy.adur-worthing.gov.uk/m...
3. https://ico.org.uk/for-organisations/gui...
4. https://www.adur-worthing.gov.uk/foi
5. https://www.ico.org.uk/concerns
6. https://www.adur-worthing.gov.uk/about-t...