Dear Dumfries and Galloway Council,

I am emailing to ask for information about the adoption of Google Classroom and Google Chromebooks in schools within the local authority area.

- How many, if any, primary and secondary schools are using Google Classroom?
- How many, if any, primary and secondary schools are using Google Chromebooks?

If Google Classroom and/or Chromebooks are being used by any schools within the local authority:

- Please could you share a copy of any risk assessment or privacy impact assessment conducted in relation to the adoption of Google Classroom and/or Google Chromebooks?

- Has any personal data about pupils been shared with Google?

- Who was responsible for the creation of pupil accounts (e.g. Google log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

- Was specific written consent sought from parents prior to the creation of the pupil accounts used for Google Classroom and/or Google Chromebooks?

If personal data has been shared with Google;

- What is the GDPR lawful basis under which this personal data has been shared?

- Please could you share the documented decision on the legal basis to demonstrate compliance?

Thank you for your help.

Yours faithfully,

Alasdair Rutherford

Dumfries and Galloway Council

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

Thank you for your request for information which was received on 28/03/2019 which we are dealing with in terms of the above legislation. We have given your request the unique reference 400767 and we would appreciate it if you could quote this on all correspondence to us.

Under the terms of the legislation, we have an obligation to respond to your request within 20 working days from the day after your request was received. We will therefore aim to respond to your request by 29/04/2019.

Please be aware that, in some circumstances, a fee may be payable for the retrieval, collation and provision of the information you have requested. If this is the case, a fees notice will be issued, which would need to be paid in order to progress your request.

If your request for information is considered and deemed as a 'business as usual' request, it will be responded to by the appropriate Service within the Council.

If you have any queries in the meantime, please contact [email address].

Kind Regards

FOI Unit
Dumfries and Galloway Council

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002.

Dumfries and Galloway Council

Please find below the Council's response to your request 400767 which was received on 28/03/2019.

Details of request: Dear Dumfries and Galloway Council,

I am emailing to ask for information about the adoption of Google Classroom and Google Chromebooks in schools within the local authority area.

- How many, if any, primary and secondary schools are using Google Classroom?
- How many, if any, primary and secondary schools are using Google Chromebooks?

If Google Classroom and/or Chromebooks are being used by any schools within the local authority:

- Please could you share a copy of any risk assessment or privacy impact assessment conducted in relation to the adoption of Google Classroom and/or Google Chromebooks?

- Has any personal data about pupils been shared with Google?

- Who was responsible for the creation of pupil accounts (e.g. Google log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

- Was specific written consent sought from parents prior to the creation of the pupil accounts used for Google Classroom and/or Google Chromebooks?

If personal data has been shared with Google;

- What is the GDPR lawful basis under which this personal data has been shared?

- Please could you share the documented decision on the legal basis to demonstrate compliance?

Response:

No schools in Dumfries and Galloway are using Google Chrome or Google Classroom

Please be aware that the Council holds the copyright, where applicable, for the information provided and it may be reproduced free of charge in any format or media without requiring specific permission. This is subject to the material not being used in a misleading context. The source of the material must be acknowledged as Dumfries and Galloway Council and the title of the document must be included when being reproduced as part of another publication or service.

If you require any further clarification, please contact us. However, if you are not satisfied with the way in which your request has been dealt with, you can request us to carry out an internal review of the decision by emailing [email address] or writing to us within 40 working days of receiving this response.

If you are dissatisfied with the outcome of the review, you have the right to apply to the Scottish Information Commissioner for a decision. Appeals to the Commissioner can be made online at www.itspublicknowledge.info/Appeal or in writing to: The Office of the Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St Andrews, Fife, KY16 9DS.

Kind Regards

FOI Unit
Dumfries and Galloway Council

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002.