Dear Fife Council,

I am emailing to ask for information about the adoption of Google Classroom and Google Chromebooks in schools within the local authority area.

- How many, if any, primary and secondary schools are using Google Classroom?
- How many, if any, primary and secondary schools are using Google Chromebooks?

If Google Classroom and/or Chromebooks are being used by any schools within the local authority:

- Please could you share a copy of any risk assessment or privacy impact assessment conducted in relation to the adoption of Google Classroom and/or Google Chromebooks?

- Has any personal data about pupils been shared with Google?

- Who was responsible for the creation of pupil accounts (e.g. Google log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

- Was specific written consent sought from parents prior to the creation of the pupil accounts used for Google Classroom and/or Google Chromebooks?

If personal data has been shared with Google;

- What is the GDPR lawful basis under which this personal data has been shared?

- Please could you share the documented decision on the legal basis to demonstrate compliance?

Thank you for your help.

Yours faithfully,

Alasdair Rutherford

Fife Council

Dear A Rutherford,

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 – REQUEST FOR INFORMATION

Thank you for your information request received on 25/03/2019 our reference: FCIR 26437. This is being dealt with in terms of the Freedom of Information (Scotland) Act 2002.

We are presently assessing your request and may be in touch soon to ask for further clarification or to offer advice and assistance if we are not able to fulfil your request in its present form.

The legislation allows us up to 20 working days from the date that we receive a valid request, including any clarification we require, to make a final response. We will be in touch within 20 working days of receipt of your initial request to provide our response or to seek clarification where necessary. We hope to provide you with the information you are looking for at an earlier date where possible.

Yours sincerely,

S Guthrie
Information Management & Requests Team

Dear Fife Council,

I am following up on my FOI request of 25th March 2019. I haven't received a reply yet, well beyond the 20 days indicated in your confirmation sent on 26th March, and I was wondering if you could update me on the status of my request?

Thanks for your help.

Yours faithfully,

Mr A Rutherford

Shannon Guthrie, Fife Council

Dear A Rutherford

 

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 – REQUEST FOR INFORMATION

 

I refer to your email dated and received 25/03/2019, our reference: FCIR
26437. 

 

I am pleased to provide the information you requested and trust that it
meets your requirements.

 

1.       How many, if any, primary and secondary schools are using Google
Classroom?

 

-          No schools in the Fife Council area use Google Classroom.

 

2.       How many, if any, primary and secondary schools are using Google
Chromebooks?

 

-          No schools in the Fife Council area use Google Chromebooks.

 

If Google Classroom and/or Chromebooks are being used by any schools
within the local authority:

 

3.       Please could you share a copy of any risk assessment or privacy
impact assessment conducted in relation to the adoption of Google
Classroom and/or Google Chromebooks?

 

-          N/A.

 

4.       Has any personal data about pupils been shared with Google?

 

-          N/A.

 

5.       Who was responsible for the creation of pupil accounts (e.g.
Google log-in): (i.e. Local Authority / Schools / Parents / Pupils /
Other)

 

-          N/A.

 

6.       Was specific written consent sought from parents prior to the
creation of the pupil accounts used for Google Classroom and/or Google
Chromebooks?

 

-          N/A.

 

If personal data has been shared with Google;

 

7.       What is the GDPR lawful basis under which this personal data has
been shared?

 

-          N/A.

 

8.       Please could you share the documented decision on the legal basis
to demonstrate compliance?

 

-          N/A.

 

I would like to draw your attention to the copyright situation in relation
to the material.

 

The council holds the copyright for all of the material provided and it
may be reproduced free of charge in any format or media without requiring
specific permission. This is subject to the material not being used in a
derogatory manner or in a misleading context. The source of the material
must be acknowledged as Fife Council and the title of the document must be
included when being reproduced as part of another publication or service.

 

If you are not satisfied with the way we have handled your request, you
have the right to request a review of the decision. Please write to: Head
of Legal & Democratic Services, Finance & Corporate Services, Fife House,
North Street, Glenrothes, KY7 5LT or e-mail to [1][email address].
The law provides for you to make this request up to 60 working days from
when we received your enquiry or 40 working days from when you receive
this correspondence whichever is the later date. Where the outcome of the
review fails to resolve the matter to your complete satisfaction you have
the right to apply to the Scottish Information Commissioner for a
decision.www.itspublicknowledge.info/Appeal

 

Fife Council will consider and seek to resolve any request to the Head of
Legal & Democratic Services that falls outside these time scales.

 

Yours sincerely

 

S Guthrie

Information Management Request Team

 

 

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References

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1. mailto:[email address]
2. http://www.fifedirect.org.uk/privacy