Dear Caroline

Re: Request for information under the Freedom of Information Act 2000

Thank you for your request for information.

I can confirm your request has been passed to the relevant department who will endeavour to search for any information held and provide you with a response as soon as is possible. This will be within 20 working days and in any case by the 13th September 2024.

Yours sincerely,
Sophie

Sophie Ormshaw

Information Governance Officer
Information Governance Team
Corporate Resources
City of Doncaster Council
Civic Office (Floor 2)
Waterdale
Doncaster
DN1 3BU

Phone: 01302 735326
E-mail: [email address]
Web: http://www.doncaster.gov.uk/

Please treat the content of this e-mail as confidential. If you have received this e-mail and it is not addressed to you please accept my apologies and inform me as soon as possible.

show quoted sections

Dear Ms Selman

Thank you for your Freedom of Information request dated 15 August 2024,
for information about automated decision-making and automated decision
support tools.

Please find below City of Doncaster Council’s responses to the questions
you have raised.

Request:

“I am writing under the Freedom of Information Act 2000, to make a request
for information relating to your organisation’s use of automated decision
making and automated decision support tools and systems (ADM tools).  

For the purposes of this request, an automated decision is one in which an
automated system performs at least part of the decision-making process,
including: 

- Decision support: where an automated system provides additional
information to aid a human decision-maker in their decisions (e.g. a
system assesses whether someone poses a risk of housing benefit fraud, and
presents that risk score to a decision maker to inform their decision)),

- Streaming or triage: where an automated system determines the type and
quality of human judgment involved in a particular case (e.g. a system
deems an individual’s application to present a high risk of housing
benefit fraud, which means the application is directed to a particular
team to review)

- Fully automated:  where an automated system takes a decision and action
in relation to a person or group without human input (e.g. a system
automatically assesses and approves an application)

Automation refers to any form of automation including. but not limited to,
data matching, profiling, machine learning or any other tools that use
software algorithms to generate outputs.  

Examples of ADM usage could include, for example, risk assessments in
adult social care or social housing decisions. 

Please provide the following:

1. Copies of any inventory that the authority has of tools, artificial
intelligence or software algorithms used to assist in decision-making.

2. If not included in the above, the names of any such tools.

3. Where a process contains ADM or is partially supported by automated
tools, any Equality Impact Assessments that have been carried out.

4. Where a process contains ADM or is partially supported by automated
tools, any Data Protection Impact Assessments that have been carried
out.” 

Response:

City of Doncaster Council do not use automated decision making or
automated decision support tools.

I hope that this information is useful to you.

City of Doncaster Council estimates that it has cost £49.00 to respond to
this request for information.

Reviewing any decisions made:

 If you are not happy with this reply you can ask us to review our
response. To do this write to us within 40 working days of receiving your
response at the address below or email [1][email address] 

If you do not agree with the review decision you can apply to the
Information Commissioner’s Office (ICO) for a decision about our
compliance or otherwise with the Freedom of Information legislation.
Contact details for the ICO are: Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF. [2]www.ico.org.uk Telephone 0303 123 1113. 

Yours sincerely,

Lucy McMahon

Freedom of Information Officer

Corporate Resources

City of Doncaster Council

Phone     01302 736000

Address  Civic Office, Waterdale, Doncaster, DN1 3BU

Email       [3][email address]

Website  [4]www.doncaster.gov.uk

show quoted sections

References

Visible links
1. mailto:[email address]
2. http://www.ico.org.uk/
3. mailto:[email address]
4. http://www.doncaster.gov.uk/