Use of automated decision-making and automated decision support tools
Dear Denbighshire County Council,
I am writing under the Freedom of Information Act 2000, to make a request for information relating to your organisation’s use of automated decision making and automated decision support tools and systems (ADM tools).
For the purposes of this request, an automated decision is one in which an automated system performs at least part of the decision-making process, including:
- Decision support: where an automated system provides additional information to aid a human decision-maker in their decisions (e.g. a system assesses whether someone poses a risk of housing benefit fraud, and presents that risk score to a decision maker to inform their decision)),
- Streaming or triage: where an automated system determines the type and quality of human judgment involved in a particular case (e.g. a system deems an individual’s application to present a high risk of housing benefit fraud, which means the application is directed to a particular team to review)
- Fully automated: where an automated system takes a decision and action in relation to a person or group without human input (e.g. a system automatically assesses and approves an application)
Automation refers to any form of automation including. but not limited to, data matching, profiling, machine learning or any other tools that use software algorithms to generate outputs.
Examples of ADM usage could include, for example, risk assessments in adult social care or social housing decisions.
Please provide the following:
1. Copies of any inventory that the authority has of tools, artificial intelligence or software algorithms used to assist in decision-making.
2. If not included in the above, the names of any such tools.
3. Where a process contains ADM or is partially supported by automated tools, any Equality Impact Assessments that have been carried out.
4. Where a process contains ADM or is partially supported by automated tools, any Data Protection Impact Assessments that have been carried out.
Yours faithfully,
Caroline Selman
Dear Caroline Selman
Thank you for your recent request for information held by Denbighshire
County Council received 15/08/2024 regarding Automated Decision Tools.
As set out by the Freedom of Information Act 2000 it will be our aim to
respond to your request by 13/09/2024.
In some cases, however, we may be unable to achieve this deadline. If this
occurs, we will advise you of the likely timescale within which the
response will be provided.
Under the Freedom of Information Act the Council may charge for
disbursement costs (e.g. photocopies, postage). However, should there be
any such costs, you will be notified of this prior to the commencement of
any work.
Please do not hesitate to contact me for further advice or guidance
relating to the above.
Yours sincerely
Kerry Standen BA (Joint Hons) DipEcon
Swyddog Mynediad i Wybodaeth / Access to Information Officer
Gwasanaeth Cymorth Corfforaethol: Pobl / Corporate Support Service: People
Cyngor Sir Ddinbych / Denbighshire County Council
Ffon / Tel: 01824 708242
E-bost:[email address]
E-mail:[email address]
Gwefan [1]http://www.sirddinbych.gov.uk
Website [2]http://www.denbighshire.gov.uk
Hi’ neu ‘hi’ ydy’r rhagenwau i / My pronouns are ‘she’ and ‘her’
Dysgwr
Rydym yn croesawu gohebiaeth yn Gymraeg. Byddwn yn ymateb i unrhyw
ohebiaeth yn Gymraeg ac ni fydd hyn yn arwain at unrhyw oedi.
We welcome correspondence in Welsh. We will respond to any correspondence
in Welsh which will not lead to a delay.
Privacy Notice - what we will do with your details.
Your details, as given by you in your request, will be processed by
Denbighshire County Council for the specific purposes of processing your
Freedom of Information Request under the Freedom of Information Act 2000,
or the Environmental Information Regulations 2004. The Council will not
share the data with any other organisation. Denbighshire County Council
will retain the details for three years from the date that the request is
closed.
If you feel that Denbighshire County Council have mishandled your personal
data at any time you can make a complaint to the Information Commissioners
Office by visiting their website, or by calling their helpline on 0303 123
1113.
For further information about how Denbighshire County Council processes
personal data and your rights please see our privacy notice on our website
–
[3]www.denbighshire.gov.uk/privacy
Dilyn ni ar Twitter: http://twitter.com/cyngorsDd - Follow us on Twitter:
http://twitter.com/DenbighshireCC
Ymwelwch a ni ar-lein ar http://www.sirddinbych.gov.uk - Visit us online
at http://www.denbighshire.gov.uk
Mae'r wybodaeth a gynhwysir yn yr e-bost hwn ac unrhyw ffeiliau a
drosglwyddir gydag o wedi eu bwriadu yn unig ar gyfer pwy bynnag y
cyfeirir ef ato neu atynt. Os ydych wedi derbyn yr e-bost hwn drwy
gamgymeriad, hysbyswch yr anfonwr ar unwaith os gwelwch yn dda. Mae
cynnwys yr e-bost yn cynrychioli barn yr unigolyn(ion) a enwir uchod ac
nid yw o angenrheidrwydd yn cynrychioli barn Cyngor Sir Ddinbych. Serch
hynny, fel Corff Cyhoeddus, efallai y bydd angen i Gyngor Sir Ddinbych
ddatgelu'r e-bost hwn [neu unrhyw ymateb iddo] dan ddarpariaethau
deddfwriaethol.
The information contained in this e-mail message and any files transmitted
with it is intended solely for the use of the individual or entity to whom
they are addressed. If you have received this e-mail in error please
notify the sender immediately. The contents of this e-mail represents the
views of the individual(s) named above and do not necessarily represent
the views of Denbighshire County Council. However, as a Public Body,
Denbighshire County Council may be required to disclose this e-mail [or
any response to it] under legislative provisions.
References
Visible links
1. http://www.sirddinbych.gov.uk/
2. http://www.denbighshire.gov.uk/
3. http://www.denbighshire.gov.uk/privacy
Dear Caroline Selman
Thank you for your request for information received
15/08/2024 concerning Automated Decision Tools. Please see the attached
response and documents.
If I can be of any further assistance, please do not hesitate to contact
me.
If you have any queries regarding this response, please do not hesitate to
contact me at the following address: Access to Information Officer, PO BOX
62, Wynnstay Road, Ruthin, LL15 9AZ or email
[1][Denbighshire County Council request email]. Alternatively, if you are unhappy with
the way the council has handled your request and wish to ask for internal
review, please contact the Legal Services Manager at the same address. If
you are subsequently not content with the outcome of the review, you have
the right to apply to the Information Commissioner whose address is
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF. [2]www.ico.org.uk/foicomplaints
The contents of this communication and the enclosed documents are subject
to copyright protection. It has been sent to you for your information and
you may use it for any private study and non-commercial research. The
information may also be used for the purposes of news reporting. Re-use
for commercial publication requires the permission of this Council.
Please do not hesitate to contact me for further advice or guidance
relating to the above.
Yours sincerely
Kerry Standen BA (Joint Hons) DipEcon
Swyddog Mynediad i Wybodaeth / Access to Information Officer
Gwasanaeth Cymorth Corfforaethol: Pobl / Corporate Support Service: People
Cyngor Sir Ddinbych / Denbighshire County Council
Ffon / Tel: 01824 708242
E-bost:[email address]
E-mail:[email address]
Gwefan [3]http://www.sirddinbych.gov.uk
Website [4]http://www.denbighshire.gov.uk
Hi’ neu ‘hi’ ydy’r rhagenwau i / My pronouns are ‘she’ and ‘her’
Dysgwr
Rydym yn croesawu gohebiaeth yn Gymraeg. Byddwn yn ymateb i unrhyw
ohebiaeth yn Gymraeg ac ni fydd hyn yn arwain at unrhyw oedi.
We welcome correspondence in Welsh. We will respond to any correspondence
in Welsh which will not lead to a delay.
Privacy Notice - what we will do with your details.
Your details, as given by you in your request, will be processed by
Denbighshire County Council for the specific purposes of processing your
Freedom of Information Request under the Freedom of Information Act 2000,
or the Environmental Information Regulations 2004. The Council will not
share the data with any other organisation. Denbighshire County Council
will retain the details for three years from the date that the request is
closed.
If you feel that Denbighshire County Council have mishandled your personal
data at any time you can make a complaint to the Information Commissioners
Office by visiting their website, or by calling their helpline on 0303 123
1113.
For further information about how Denbighshire County Council processes
personal data and your rights please see our privacy notice on our website
–
[5]www.denbighshire.gov.uk/privacy
Dilyn ni ar Twitter: http://twitter.com/cyngorsDd - Follow us on Twitter:
http://twitter.com/DenbighshireCC
Ymwelwch a ni ar-lein ar http://www.sirddinbych.gov.uk - Visit us online
at http://www.denbighshire.gov.uk
Mae'r wybodaeth a gynhwysir yn yr e-bost hwn ac unrhyw ffeiliau a
drosglwyddir gydag o wedi eu bwriadu yn unig ar gyfer pwy bynnag y
cyfeirir ef ato neu atynt. Os ydych wedi derbyn yr e-bost hwn drwy
gamgymeriad, hysbyswch yr anfonwr ar unwaith os gwelwch yn dda. Mae
cynnwys yr e-bost yn cynrychioli barn yr unigolyn(ion) a enwir uchod ac
nid yw o angenrheidrwydd yn cynrychioli barn Cyngor Sir Ddinbych. Serch
hynny, fel Corff Cyhoeddus, efallai y bydd angen i Gyngor Sir Ddinbych
ddatgelu'r e-bost hwn [neu unrhyw ymateb iddo] dan ddarpariaethau
deddfwriaethol.
The information contained in this e-mail message and any files transmitted
with it is intended solely for the use of the individual or entity to whom
they are addressed. If you have received this e-mail in error please
notify the sender immediately. The contents of this e-mail represents the
views of the individual(s) named above and do not necessarily represent
the views of Denbighshire County Council. However, as a Public Body,
Denbighshire County Council may be required to disclose this e-mail [or
any response to it] under legislative provisions.
References
Visible links
1. mailto:[Denbighshire County Council request email]
2. https://newsletter.ico.org.uk/c/1bedZlVe...
3. http://www.sirddinbych.gov.uk/
4. http://www.denbighshire.gov.uk/
5. http://www.denbighshire.gov.uk/privacy
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