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Processing Freedom of Information Request
Freedom of Information #25147
Dear Caroline Selman,

We have started processing your Freedom of Information request. A response
may take up to 20 working days. If you have not received a response after
13/09/2024 , please contact the council ([email address]).

Your Freedom of Information reference number is #25147.

Regards,

Freedom of Information Officer
Stratford-on-Avon District Council

══════════════════════════════════════════════════════════════════════════

Dear Stratford on Avon District Council,

I am writing under the Freedom of Information Act 2000, to make a request
for information relating to your organisation’s use of automated decision
making and automated decision support tools and systems (ADM tools).

For the purposes of this request, an automated decision is one in which an
automated system performs at least part of the decision-making process,
including:

- Decision support: where an automated system provides additional
information to aid a human decision-maker in their decisions (e.g. a
system assesses whether someone poses a risk of housing benefit fraud, and
presents that risk score to a decision maker to inform their decision)),

- Streaming or triage: where an automated system determines the type and
quality of human judgment involved in a particular case (e.g. a system
deems an individual’s application to present a high risk of housing
benefit fraud, which means the application is directed to a particular
team to review)

- Fully automated: where an automated system takes a decision and action
in relation to a person or group without human input (e.g. a system
automatically assesses and approves an application)

Automation refers to any form of automation including. but not limited to,
data matching, profiling, machine learning or any other tools that use
software algorithms to generate outputs.

Examples of ADM usage could include, for example, risk assessments in
adult social care or social housing decisions.

Please provide the following:

1. Copies of any inventory that the authority has of tools, artificial
intelligence or software algorithms used to assist in decision-making.

2. If not included in the above, the names of any such tools.

3. Where a process contains ADM or is partially supported by automated
tools, any Equality Impact Assessments that have been carried out.

4. Where a process contains ADM or is partially supported by automated
tools, any Data Protection Impact Assessments that have been carried out.

Yours faithfully,

Freedom of Information Response
#25147
Dear Caroline Selman

Further to your request, please see response below:

No ADM tools are used at Stratford-on-Avon District council.

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. An internal review request should be
submitted in writing within 40 working days of receiving the original
reply and should be addressed to:

Information Governance Department,
Stratford-on-Avon District Council,
Elizabeth House,
Church Street,
Stratford-upon-Avon,
Warwickshire
CV37 6HX.

You may make a request for an Internal Review in direct reply to this
message.

If you are dissatisfied with The Council's response to an internal review
you have requested, you have the right to make a complaint to the
Information Commissioner's Office. You can contact the ICO using the
information below;

Tel: 0303 123 1113
Live chat: https://ico.org.uk/make-a-complaint/

Regards,

Freedom of Information Officer
Stratford-on-Avon District Council