Use of AI, machine learning, data analytics or automated systems for EHCPs

The request was successful.

Dear Staffordshire County Council

I am seeking the following information under the Freedom of Information Act 2000 (FOIA):

(1) any briefing notes, reports, plans, evaluations, summaries, or minutes;

(2) any training manuals, policies or staff educational materials;

(3) any data protection impact assessments or equality impact assessments; and

(4) any contracts,

concerning the development, procurement or use of artificial intelligence, machine learning, data analytics or automated systems to receive requests for or conduct education, health and care needs assessments, or to produce or review education, health and care plans, for the purposes of the Children and Families Act 2014.

If it is not possible to provide the information requested due to the information exceeding the cost of compliance limits identified in s.12 FOIA, please provide advice and assistance as to how I can refine my request, as required under s.16 FOIA.

Please let me know if you have any queries in relation to this request.

Thanks very much for your assistance.

Yours faithfully

Jack Maxwell

Staffordshire County Council

Dear Jack Maxwell,
 
Thank you for your request for information received by Staffordshire
County Council on 19/03/2020.
Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within twenty working days.
 
If you have any queries about this request do not hesitate to contact us.
Please remember to quote the case reference number above in any future
communications.
Yours sincerely,
 
Access Team

Portch, David (Corporate), Staffordshire County Council

Dear Jack Maxwell

Thank you for your request for information.

Please find information provided by the relevant service team(s) below .

As far as we have been able to ascertain Staffordshire County Council have not developed, procured or use any AI or machine learning for this purpose.

We do have a EHCP Hub product provided by Idox which does automate some aspects of the EHCP process, information on this product can be found on their website ... http://www.openobjects.com/special-educa...

If you have any comments relating to how your request has been handled by our authority you should contact us in the first instance.  Send your comment or complaint to:

Access Manager, Access Team, Staffordshire County Council, 2 Staffordshire Place, Stafford ST16 2DH or email [email address]

If you then have any further comments relating to how your request has been handled by our authority, please contact the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Regards
  
David Portch

Access Team
Staffordshire County Council
1 Staffordshire Place
Stafford
ST16 2DH

show quoted sections

Dear David Portch,

Thanks for your response.

The link you provided contains only a high-level summary of the EHC Hub. Do you have any more documents falling within the scope of my original request (e.g. briefing notes, reports, plans, evaluations, summaries, minutes, manuals, impact assessments, etc.) relating to the EHC Hub and explaining how it works in more detail?

Yours sincerely,

Jack Maxwell

Portch, David (Corporate), Staffordshire County Council

Dear Jack

Our team are only responsible for processing access to information requests and do not have direct access to services' information or systems.

I will forward your email to the relevant team and hope to be able to get back to you soon.

Regards
  
David Portch

Access Team
Staffordshire County Council
1 Staffordshire Place
Stafford
ST16 2DH

show quoted sections

Dear David,

Could you please confirm when the Council will be providing the requested information regarding the EHC Hub?

Yours sincerely,

Jack Maxwell

Portch, David (Corporate), Staffordshire County Council

Dear Jack Maxwell

Please accept my apologies for the delay in our being able to process your request for additional information.

Your request was forwarded to the relevant service. I have chased up for a response.

Unfortunately, the Coronavirus (COVID-19) situation is impacting on our ability to provide responses to some requests as the council’s resources are being targeted on providing essential priority and emergency services to those most in need and most vulnerable.

We will endeavour to provide you with a response as soon as practicable.

Bearing the above in mind, if you still have any comments relating to how your request has been handled by our authority you should contact us in the first instance.  Send your comment or complaint to:

Access Manager, Access Team, Staffordshire County Council, 2 Staffordshire Place, Stafford ST16 2DH or email [email address]

If you then have any further comments relating to how your request has been handled by our authority, please contact the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Regards
  
David Portch

Access Team
Staffordshire County Council
1 Staffordshire Place
Stafford
ST16 2DH

show quoted sections

Portch, David (Corporate), Staffordshire County Council

7 Attachments

Dear Jack Maxwell

The service have now provided additional documents which may be relevant to your request. Please see attached.

Please note: Any case used as an example in the documents is completely fictitious and has been created on a test-site for the EHC portal.

I am waiting to be able to a copy of the PIA and will forward as soon as possible.

If you have any comments relating to how your request has been handled by our authority you should contact us in the first instance.  Send your comment or complaint to:

Access Manager, Access Team, Staffordshire County Council, 2 Staffordshire Place, Stafford ST16 2DH or email [email address]

If you then have any further comments relating to how your request has been handled by our authority, please contact the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Regards
  
David Portch

Access Team
Staffordshire County Council
1 Staffordshire Place
Stafford
ST16 2DH

show quoted sections