Upcoming Tender Information

Hello,

Request for Information under the Freedom of Information Act (2000)

We are writing to acknowledge receipt of your enquiry of Monday 29^th
January 2024 in which you request the disclosure of information.

We can confirm that your enquiry will now be assigned to an officer who
will commence a search for the information you require, and they will
respond within 20 working days. Should we envisage any delays, or require
more details from you, we will contact you immediately.

If you have any queries about the above, please do not hesitate to contact
us, quoting ref: 7195715 (HOK)

Information Governance Team

Legal, Governance & Registrars.

Lancashire County Council

[1]www.lancashire.gov.uk

[2][Lancashire County Council request email]

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Dear Sophie,

Request for information under the Freedom of Information Act 2000

Further to your request for information, made under the provisions of the
above Act, please see below our response. May I also take this opportunity
to apologise for the delay in responding to this request.

 1. What are the contractual performance KPI's for this contract?

Please find attached information.

 2. Suppliers who applied for inclusion on each framework/contract and
were successful & not successful at the PQQ & ITT stages

The names of the unsuccessful tenderers we believe are exempt from
disclosure by virtue of Section 43 of the Freedom of the Information Act.
The OJEU award notice (2017-043698) outlines the information provided in
line with the authorities obligations under PCR 2015 in relation to the
publication of the contract award information, the authority is not
obligated to provide additional information such as naming the
unsuccessful bidders.

Regarding the above disclosure of the unsuccessful bidders would, or would
be likely to, prejudice the commercial interest of the County Council
and/or other organisations with which we conduct business, and this may
include the disclosure of trade secrets. The Information Commissioner's
Office (ICO) guidance on the application of S43 states that "a commercial
interest relates to a person's ability to participate competitively in a
commercial activity, i.e. the purchase and sale of goods and services". A
tendering process is a commercial activity, given that this is a
competitive process, by which the Authority intends to select a provider
or deliver a service.

 3. Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date.

Please see the attached spreadsheet for contracts CR/CORP/LCC/23/204 and
CR/CORP/LCC/21/1071.

 4. Start date & duration of framework/contract?

• CR/CORP/LCC/23/204 – Commenced 31^st July (Lots 1 to 7) 1^st September
2023 (Lots 9 to 17) and 1^st December 2023 (Lot 8) (initial 1 year
contract) option to extend for further year until 30^th July 2025,
31^st August 2025 and 30^th November 2025 respectively.

• CR/CORP/LCC/21/1071 – Commenced 1^st September 2021 (initial 2 year
contract) option to extend up to a further 2 years until 31^st August
2025 for the Frozen Lot 10 only, all other Lots (1 to 9) ended on 31
August 2023.

 5. Could you please provide a copy of the original blank response
documents?

Please find attached documents for contracts CR/CORP/LCC/23/204 and
CR/CORP/LCC/21/1071.

 6. Is there an extension clause in the framework(s)/contract(s) and, if
so, the duration of the extension?

Yes.

CR/CORP/LCC/21/1071 can be extended until 31^st August 2025.

For CR/CORP/LCC/23/204 – Lots (1 to 7) until 30^th July 2025, Lot 8 –
30^th November 2025 and Lots 9 to 17 (No Lot 16) until 31^st August 2025.

 7. Has a decision been made yet on whether the framework(s)/contract(s)
are being either extended or renewed?

No

 8. Who is the senior officer (outside of procurement) responsible for
this contract?

Details of the names and contact information for employees below the grade
of 'Head of Service' is exempt under Section 40(2)(a) of the FOI Act.
Releasing details of employees below this grade into the public domain
would be unnecessary and unfair due to their reduced responsibilities in
terms of senior decision making responsibilities and accountability.
Disclosure would be against the legitimate expectations of the individuals
concerned and therefore would be a breach of the first data protection
principle as set out in Article 5(1)(a) of the UK General Data Protection
Regulation.

Further information on contracts can be found on our How to do business
with the council [1]website.

In the event that you are unhappy with the way in which your request for
information has been handled under the Freedom of Information Act, you can
request a review using the internal review process.

Please email your review request to [2][Lancashire County Council request
email] or in writing to:

The Freedom of Information Officer, Lancashire County Council, PO Box 78,
County Hall, Preston, PR1 8XJ.

Please note that such requests must be made within 40 working days of
receiving our response. Further information about the FOI complaints
process can be found here on the county council [3]website.

If, after this stage, you remain dissatisfied, you have the right to refer
the matter to the Information Commissioner, whose contact details are as
follows:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF

Tel: 0303 123 1113

Email: [4][email address]

Kind regards,

Hayley

Information Access Officer

Information Governance Team

Lancashire County Council

[5]www.lancashire.gov.uk

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