Dear Harry Dowling
I acknowledge receipt of your email received by this office on 9 April 2024.
Your request will now be dealt with under the Freedom of Information Act 2000 and has been allocated reference FOI24-109 which should be quoted in all correspondence. We will respond to your request within 20 working days starting the next working day after receipt, therefore you can expect to receive a response no later than 8 Amy 2024.
In some circumstances a fee may be payable and, if that is the case, we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

Finally, should you require the disclosure in an alternative format, e.g. screen reader accessible, large print etc, please let us know as soon as possible.

Yours sincerely

Swyddfa Ysgrifenydd y Brifysgol
Prifysgol Caerdydd
Ebost : [email address]

Mae'r Brifysgol yn croesawu gohebiaeth yn Gymraeg neu'n Saesneg. Ni fydd gohebu yn Gymraeg yn creu unrhwy oedi.

University Secretary's Office
Cardiff University
Email: [email address]

The University welcomes correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.

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Dear Harry,

We refer to our below email of today’s date acknowledging your Freedom of
Information request dated 9^th April 2024.

In order for us to process your request we need to understand more clearly
the information you are seeking and I should be grateful if you could
clarify the following:

Please clarify what a “PSL” is?

Please be aware that the legal response time of 20 working days for
responding to your request will not begin until we receive this
clarification from you.

Yours sincerely

Swyddfa Ysgrifennydd y Brifysgol    University Secretary’s Office 

Prifysgol Caerdydd    Cardiff University 

42 Park Place      42 Park Place  

Caerdydd    Cardiff 

CF10 3BB    CF210 3BB 
E-bost: [1][email address]  E-mail: [2][email address] 

Rydym yn croesawu gohebiaeth trwy’r We welcome correspondence in Welsh or
Gymraeg neu’r Saesneg. Ni fydd gohebu English. Corresponding in Welsh will
yn Gymraeg yn creu unrhyw oedi.     not lead to any delay. 

Ysgrifennwch ataf yn Gymraeg neu’n Please write to me in Welsh or
Saesneg  English 

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Dear Harry

Thank you for providing clarification to your request.

We will respond to your request within 20 working days starting the next
working day after receipt of your clarification email, therefore you can
expect to receive a response no later than 7^th June 2024.

Yours sincerely,

Swyddfa Ysgrifennydd y Brifysgol    University Secretary’s Office 

Prifysgol Caerdydd    Cardiff University 

42 Park Place      42 Park Place  

Caerdydd    Cardiff 

CF10 3BB    CF210 3BB 
E-bost: [1][email address]  E-mail: [2][email address] 

Rydym yn croesawu gohebiaeth trwy’r We welcome correspondence in Welsh or
Gymraeg neu’r Saesneg. Ni fydd gohebu English. Corresponding in Welsh will
yn Gymraeg yn creu unrhyw oedi.     not lead to any delay. 

Ysgrifennwch ataf yn Gymraeg neu’n Please write to me in Welsh or
Saesneg  English 

Ian Johnson                                                               
             Ian Johnson  

  Swyddog Cydymffurfiaeth                                    
              Compliance Officer 

Swyddfa Ysgrifennydd y Brifysgol 

Prifysgol Caerdydd 

42 Park Place

Caerdydd 

CF10 3BB 

  University Secretary’s Office 

  Cardiff University 

  42 Park Place  

  Cardiff 

  CF210 3BB 

Ffôn: 029 208 79633 

E-bost: [email address] 

Rydym yn croesawu gohebiaeth trwy’r Gymraeg neu’r Saesneg. Ni fydd gohebu
yn Gymraeg yn creu unrhyw oedi. 

Ysgrifennwch ataf yn Gymraeg neu’n Saesneg 

Phone: 029 208 79633 

E-mail: [email address] 

We welcome correspondence in Welsh or English. Corresponding in Welsh will
not lead to any delay. 

Please write to me in Welsh or English 

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Dear Harry,

I am writing in response to your Freedom of Information request dated 9^th
April 2024, which you clarified on 9^th May 2024.

For ease of reference, I have reproduced your questions below and set out
our corresponding responses.

I am Looking for a response on the following questions from your
University.

Section 1 - Organogram

Can you please provide me with the latest organization chart for The
University, including names of staff and departments they work in. I am
looking for the names of all Department Leaders, senior managers etc.
along with their respective positions, and what subject areas they are in
charge of/cover. Please also provide information as to whether any of
these positions are vacant, and if there are any plans to change to your
leadership structure in the new academic year: 2024/2025.

Please send the information in a clear organogram as well as a list of the
names and positions of the staff. Some positions that I would like you to
include are Head of HR/HR co -Ordinator, HR directors, Head of People,
Head of departments, SLT.

The University does not hold organisation charts containing the
information you are looking for. The information you have requested is
held at school/department level and is not routinely collated centrally. 
As there are 24 Academic Schools, together with centralised professional
service departments employing more than 6000 staff members, it would take
considerably more than 18 hours to collate the information you require. 
The University is not obliged to spend more than 18 hours (as set by the
Freedom of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004) collating such information and accordingly the exemption
provided by section 12(2) of the Freedom of Information Act 2000 will
apply.

Details of the University’s hierarchy structure can be found on our
website: [1]https://www.cardiff.ac.uk/about/organisa...

Accordingly this information is reasonably accessible to you by other
means and is exempt from disclosure under section 21 of the Freedom of
Information Act 2000.

Section 2 – Recruitment Spends

Do you currently use an MSP for the recruitment of temporary and/or
permanent University staff (teaching, support, commercial, leadership) at
your institute? If so, what is the name of the MSP?

N/A 

If you do use an Managed Service Provider (MSP) what is the name and job
title of the person in charge of the decision to use an MSP, and how often
is the use of the MSP reviewed? When will this be reviewed next? If there
are multiple decision makers involved in this, please give details of all
of them.

N/A

If you do not use a Managed service provider for your recruitment, but do
use a Preferred Supplier List (PSL), please mention this here.

N/A 

How often do you review your PSL, is this done at a specific time each
academic year/couple of years? When is the next time that the PSL will be
reviewed?

N/A 

What decision maker/s are involved in the choice of agencies for your PSL?
Please give names and Job Titles.

N/A

Please provide the total money spent on recruitment agencies for the
2023/2024 tax year. Please break this down by:

1)Amount spent on each agency each month - give names of agency if
possible.

Please see below table:

2) Amount spent on Temporary and Permanent Placements each month Amount
spent in total.

Please see below table:

 3) Please Highlight the month that you spent the most on recruitment
agencies.

June

 4) If you do all of your recruitment in house - please mention this here.

N/A

I trust this information satisfies your enquiry.  Should you feel
dissatisfied with this response or the way in which your request was
handled you can request an Internal Review. This should be made in writing
within 40 working days of the date of this email. Please provide your
unique reference number of your request, information on why you are
dissatisfied and any detail you would like us to consider as part of the
Internal Review process. Email your request to
[2][email address] where it will be forwarded to the Head of
Compliance and Risk who will be responsible for overseeing the review.

If you remain dissatisfied following the outcome, you have the right to
apply directly to the Information Commissioner for consideration.  The
Information Commissioner can be contacted at the following address:
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF.

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

Yours sincerely

Ian Johnson                                                               
             Ian Johnson  

  Swyddog Cydymffurfiaeth                                    
              Compliance Officer 

Swyddfa Ysgrifennydd y Brifysgol    University Secretary’s Office 

Prifysgol Caerdydd    Cardiff University 

42 Park Place      42 Park Place  

Caerdydd    Cardiff 

CF10 3BB    CF210 3BB 
Ffôn: 029 208 79633  Phone: 029 208 79633 

E-bost: [3][email address]  E-mail: [4][email address] 

Rydym yn croesawu gohebiaeth trwy’r We welcome correspondence in Welsh or
Gymraeg neu’r Saesneg. Ni fydd gohebu    English. Corresponding in Welsh will
yn Gymraeg yn creu unrhyw oedi.  not lead to any delay. 

Ysgrifennwch ataf yn Gymraeg neu’n Please write to me in Welsh or
Saesneg  English 

References

Visible links
1. https://www.cardiff.ac.uk/about/organisa...
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[email address]