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If you have submitted a Freedom of Information request please accept this
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expect a response from us within 20 working days.

For details on how we use your personal information, please see UCL's
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Data Protection & FOI
Legal Services
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If you have submitted a Freedom of Information request please accept this
email as acknowledgement that your request has been received. You should
expect a response from us within 20 working days. 
For details on how we use your personal information, please see UCL's
general privacy
notice: [1]www.ucl.ac.uk/legal-services/privacy/general-privacy-notice
Data Protection & FOI
Legal Services
UCL

References

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Dear Joe,

Apologies for the delay.

We will aim to provide you with our response by Thursday 23rd November.

Kind regards,

Mehwish Sultan
Data Protection and Freedom of Information Adviser
University College London
Legal Services
E: [email address] Data Protection: [email address] FOI: [UCL request email].
Telephone: +44 (0)203 108 7862 (internal 57862)

Working hours: Please note that I work from home on Mondays.

show quoted sections

Dear Mr Cain,

Apologies for the delay in responding to your request for information.

We have completed the compilation of information in response to your
request.

We can confirm that we do hold some information of the description
specified in your request and this information, where it is held and not
exempt, is provided below.

Your request and our response:

Q1) I would like to receive the approved UCL policy on naming and renaming
university buildings.

I believe this information is contained in a policy document titled, “UCL
policy on Naming or Renaming of University Buildings and Spaces”

I believe a draft was included in UCL ACADEMIC BOARD papers for 24 October
2018 under the file name:

“18-19-Paper-2-17-Naming Renaming Buildings”

And this draft was later submitted to UCL Council for approval.

I seek the UCL Council approved version of this policy document. In lieu
of the approved version, I seek the draft version presented to the
Academic Board.

A1) Please see attached the Council paper containing the proposed UCL
policy on Naming or Renaming of University Buildings and Spaces. This was
approved by Council on the 16^th November 2018.

Q2) In addition, I would like to receive minutes, agendas, and submitted
documents from all meetings of the “Building Naming Group” as described in
this policy.

A2) The Group has met once, informally. Please find notes of the
discussion attached.

Some of the requested information has been withheld under section 40(2) of
the FOIA by virtue of section 40(3)(a)(i).

Section 40(2) of the FOIA allows a public authority to withhold
information under the FOIA where (i) the requested information is personal
data relating to someone other than the requester and (ii) its disclosure
would breach any of the data protection principles.

This exemption applies to the names and job titles of staff members. In
this case we believe that the requested information relates to and
identifies individuals and would be considered as their personal data. The
disclosure of this personal data would not be within the reasonable
expectations of the individuals concerned and it would be unfair to do so;
this therefore breaches the first data protection principle.

It is for these reasons that this information is exempt under section
40(2) of the Act.

As the Section 40(2) exemption is an absolute one, there is no need to
conduct a public interest test.

You are free to use any information supplied for your own use, including
for non-commercial research purposes. The information may also be used for
the purposes of news reporting. However, any other type of re-use, for
example by publishing or issuing copies to the public, will require the
permission of the copyright owner.

If you are unhappy with our response to your request and wish to make a
complaint or request a review of our decision, please email
[1][email address]. Emails should include the words ‘Internal
Review’ in the subject and be marked For the Attention of the Chief
Operating Officer, alternatively you should write to:

Chief Operating Officer

University College London

Gower Street

London

WC1E 6BT 

Please note, complaints and requests for internal review received more
than two months after the initial decision will not be handled.

If you are not content with the outcome of the internal review, you may
apply directly to the Information Commissioner at the address given below.
You should do this within two months of our final decision.

If you have any queries or concerns, please contact me using the details
provided in this letter and including the request reference number.

Further information on the Freedom of Information Act is available from
the Information Commissioner’s Office:

Wycliffe House

Water Lane

Wilmslow

SK9 5AF

01625 545700

[2]www.ico.org.uk

[3][email address]

Kind regards,

Mehwish Sultan

Data Protection and Freedom of Information Adviser

University College London

Legal Services

E: [4][email address] Data Protection: [5][email address]
FOI: [6][UCL request email].

Telephone: +44 (0)203 108 7862 (internal 57862)

Working hours: Please note that I work from home on Mondays.

References

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2. http://www.ico.org.uk/
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5. mailto:[email address]
6. mailto:[UCL request email]