Dear Sir or Madam,

I have extracted the following two statements from Liverpool City Council documents concerning the existence of an electronic register of all council assets:

* Page 87 of the Public reports pack for the Audit and Accounts Committee meeting of 11 February 2009

http://councillors.liverpool.gov.uk/Publ...

"[T]he Audit Commission acknowledged that the Council was making significant progress ... in recording all property information into the new TRIBAL asset management system...

"[T]he Audit Commission highlighted ... that the Tribal property database was incomplete and that Officers had already identified that fixed assets were approximately overstated by £4 million as a result of duplicate assets. Consequently, the Audit Commission identified that there were still significant weaknesses in respect of the Council's arrangements for the valuation, accounting and reconciliation of its fixed assets."

* Page 5 of the Supplementary Agenda for the Audit and Accounts Committee meeting of 25 June 2009 states:

http://councillors.liverpool.gov.uk/Publ...

"The migration of the City Council’s asset records to the new TRIBAL system was completed by the 31st March 2009. A reconciliation between the TRIBAL system and the asset register has been undertaken and the relevant adjustments made to the Statement of Accounts."

Under the Freedom of Information Act 2000, please may I be sent:

* Copies of the contract(s) signed with Tribal Group for the procurement of their system, retaining consultants, and maintaining the system in use.

* A copy of the communication or document where the £4 million overstatement of assets was disclosed and explained.

* A full copy of this database in one of the common open data formats (eg XML, SQLdump, etc).

If there are any reasons for not providing me with a satisfactory copy of this database, then please send me copies of all the operating manuals, help files included with the software, as well as procedures for backing up and restoring this vital database so that I am better able to target any future requests.

Yours faithfully,

Julian Todd