Treatment of exempt information at council meetings

The request was successful.

Dear Southend on Sea Borough Council,

Please can you supply me with the following information about items considered under Part B (Press and Public excluded) at meetings of the council:

1) Are the specific reasons as to why the information is exempt stated in the Agenda for the meeting?
2) Is the Part B of the meeting fully minuted and the full minute agreed in Part B of a future meeting?
If not, how is the Part B minuted?
3) Are all or some papers considered under Part B routinely reviewed at a later date to establish whether the reason for their exemption remains valid, or whether the passage of time has resulted in the public interest in their publication out weighing the reason for which they were originally exempted?
4) If only some items are routinely reviewed, what is the policy as to which items should be reviewed?
5) When it is established that the exempt paperwork or record relating to a Part B meeting is appropriate for total or partial publication, either as a result of routine review or because it has been supplied in reply to a Freedom of Information request, is that paperwork then published on the council’s website alongside the other paperwork for the relevant meeting?
6) Has the council ever reviewed its policy on Part B papers in one of the council’s public meetings?

Yours faithfully,

Owen Temple

council, Southend-on-Sea City Council

Thank you for contacting Southend-on-Sea Borough Council. This is an
automated message to let you know your e-mail has been received; please do
not respond to this e-mail.

 

Did you know you can report issues, apply for services and receive Council
news notifications through our online service MySouthend.  If you choose
to register you will also receive updates and progress on your report too.
 Visit [1]http://www.southend.gov.uk/mysouthend

 

If your enquiry is of an urgent nature please telephone the Customer
Service Centre, the relevant contact numbers can be located on our website
[2]http://www.southend.gov.uk/contact_us   ...

    

Where your e-mail is seeking a response, you will next receive a reply
from our Customer Service Centre. We aim to reply to all enquiries within
5 working days.

 

A customer service officer will either:

 

•         Answer your enquiry in full

•         Advise you that a service request has been made on your behalf
and provide a reference number

•         Let you know that your enquiry has been referred for a
specialist reply

 

Due to the high numbers of e-mails we receive, we regret we are unable to
respond to those containing unsolicited advertising (‘junk’ mail).

 

Customer Service Centre

Southend on Sea Borough Council

Civic Centre

Victoria Avenue

Southend-on-Sea

Essex SS2 6EP

Email: [3][Southend-on-Sea City Council request email]

Web: [4]http://www.southend.gov.uk

Do It Online...

Apply for it; Book it; Find it; Pay it; Report it; Say it; View it

 

[5][IMG]

══════════════════════════════════════════════════════════════════════════

The information in this e-mail and any attachments is confidential and may
be subject to legal professional privilege. It is intended solely for the
attention and use of the named addressee(s). If you are not the intended
recipient, please notify the sender immediately. Unless you are the
intended recipient or his/her representative you are not authorised to,
and must not, read, copy, distribute, use or retain this message or any
part of it. Communications sent to or from this organisations may be
subject to recording and/or monitoring in accordance with relevant
legislation.

At present the integrity of e-mail across the Internet cannot be
guaranteed and messages and documents sent via this medium are potentially
at risk. You should perform your own virus checks before opening any
attachments.

Consider the environment. Please don't print this e-mail unless you really
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References

Visible links
1. http://www.southend.gov.uk/MySouthend
2. http://www.southend.gov.uk/contact_us
3. mailto:[Southend-on-Sea City Council request email]
4. http://www.southend.gov.uk/
5. https://www.southend.gov.uk/

council, Southend-on-Sea City Council

Good morning

Thank you for your email.

Your enquiry has been sent to the waste Department for assistance.

Regards

Customer Service Centre
Southend-on-Sea Borough Council
Civic Centre
Victoria Avenue
Southend-on-Sea
Essex SS2 6EP
Email: [Southend-on-Sea City Council request email]  
Web: www.southend.gov.uk
Do It Online...
Apply for it; Book it; Find it; Pay it; Report it; Say it; View it

The information in this e-mail and any attachments is confidential and may be subject to legal professional privilege. It is intended solely for the attention and use of the named addressee(s). If you are not the intended recipient, please notify the sender immediately. Unless you are the intended recipient or his/her representative you are not authorised to, and must not, read, copy, distribute, use or retain this message or any part of it. Communications sent to or from this organisations may be subject to recording and/or monitoring in accordance with relevant legislation.
At present the integrity of e-mail across the Internet cannot be guaranteed and messages and documents sent via this medium are potentially at risk. You should perform your own virus checks before opening any attachments.
Consider the environment. Please don't print this e-mail unless you really need to.

show quoted sections

council, Southend-on-Sea City Council

council would like to recall the message, "Freedom of Information request - Treatment of exempt information at council meetings".
[http://www.sosac.co.uk/images/sbc/Workin...<https://www.southend.gov.uk>

show quoted sections

council, Southend-on-Sea City Council

Good morning

Thank you for your email.

Your enquiry has been sent to the relevant Department for assistance.

Regards

Customer Service Centre
Southend-on-Sea Borough Council
Civic Centre
Victoria Avenue
Southend-on-Sea
Essex SS2 6EP
Email: [Southend-on-Sea City Council request email]  
Web: www.southend.gov.uk
Do It Online...
Apply for it; Book it; Find it; Pay it; Report it; Say it; View it

The information in this e-mail and any attachments is confidential and may be subject to legal professional privilege. It is intended solely for the attention and use of the named addressee(s). If you are not the intended recipient, please notify the sender immediately. Unless you are the intended recipient or his/her representative you are not authorised to, and must not, read, copy, distribute, use or retain this message or any part of it. Communications sent to or from this organisations may be subject to recording and/or monitoring in accordance with relevant legislation.
At present the integrity of e-mail across the Internet cannot be guaranteed and messages and documents sent via this medium are potentially at risk. You should perform your own virus checks before opening any attachments.
Consider the environment. Please don't print this e-mail unless you really need to.

show quoted sections

Southend FOI Requests, Southend-on-Sea City Council

Customer Notice: Please do not e-mail Freedom of Information requests for
Southend Borough Council to individual officers. Please instead direct
them to [1][email address] where our central team will
direct their registration and completion.

 

Dear O Temple,

 

Thank you for your request received on 10.02.2021 for information under
the Freedom of Information Act 2000 or the Environmental Information
Regulations 2004.

 

In normal circumstances your request should receive a reply by 10.02.2021
however because of the Corona Virus COVID-19 pandemic we have had to
adjust the service we are able to offer.

 

This is because we are focusing our resources on supporting the local
response to the pandemic and providing essential services such as social
care for adults and children, the Southend Corona Virus Helpline and
financial help for residents and businesses.

 

All staff who can are working from home and some are being redeployed to
support key services. In addition, some staff are self-isolating or absent
because they or a member of their household has or may have the COVID-19
virus.

 

In addition, while the government restrictions on workplace attendance are
in force, we are not able to gain access to physical records held on site
rather than electronically.

 

All this means that we may take longer than usual to respond to your
request or may not be able to respond to it at all.

 

 

I would be grateful if you would consider whether you can help us focus
our resources on helping our vulnerable residents and businesses by
deferring your request to another time.

 

If you are willing to withdraw your request, please reply to this email
with the word ‘withdrawn’. Your help would be very much appreciated.

 

 

If you have any other queries, please get in touch quoting the FOI
reference number FOI 10448. Where possible please use email as telephone
contact may not always be possible due to revised working arrangements.

 

Kind regards,

 

Holly Gudgin – Corporate Freedom of Information Team – Southend-on-Sea
Borough Council

Working to make lives better

( 01702 534929 (Direct) | *
[2][email address] |8 [3]www.southend.gov.uk

Corporate Strategy Group l Transformation Service l Southend-on-Sea
Borough Council | Civic Centre, Victoria Avenue, Southend on Sea, Essex,
SS2 6ER

 

 

[4][IMG]

══════════════════════════════════════════════════════════════════════════

The information in this e-mail and any attachments is confidential and may
be subject to legal professional privilege. It is intended solely for the
attention and use of the named addressee(s). If you are not the intended
recipient, please notify the sender immediately. Unless you are the
intended recipient or his/her representative you are not authorised to,
and must not, read, copy, distribute, use or retain this message or any
part of it. Communications sent to or from this organisations may be
subject to recording and/or monitoring in accordance with relevant
legislation.

At present the integrity of e-mail across the Internet cannot be
guaranteed and messages and documents sent via this medium are potentially
at risk. You should perform your own virus checks before opening any
attachments.

Consider the environment. Please don't print this e-mail unless you really
need to.

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. http://www.southend.gov.uk/
http://www.southend.gov.uk/
4. https://www.southend.gov.uk/

Dear Southend on Sea Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Southend on Sea Borough Council's handling of my FOI request 'Treatment of exempt information at council meetings'.

By law you should either have responded to this request within 20 working
days or notified me that you are unable to do so and explained the reason
for the delay.

I appreciate that these are not normal times, but would appreciate a brief
explanation of the reason for the delay and a confirmation that this
information will be supplied within a further 20 working days.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/t...

Yours faithfully,

Owen Temple

council, Southend-on-Sea City Council

Thank you for contacting Southend-on-Sea Borough Council. This is an
automated message to let you know your e-mail has been received; please do
not respond to this e-mail.

 

Did you know you can report issues, apply for services and receive Council
news notifications through our online service MySouthend.  If you choose
to register you will also receive updates and progress on your report too.
 Visit [1]http://www.southend.gov.uk/mysouthend

 

If your enquiry is of an urgent nature please telephone the Customer
Service Centre, the relevant contact numbers can be located on our website
[2]http://www.southend.gov.uk/contact_us   ...

    

Where your e-mail is seeking a response, you will next receive a reply
from our Customer Service Centre. We aim to reply to all enquiries within
5 working days.

 

A customer service officer will either:

 

•         Answer your enquiry in full

•         Advise you that a service request has been made on your behalf
and provide a reference number

•         Let you know that your enquiry has been referred for a
specialist reply

 

Due to the high numbers of e-mails we receive, we regret we are unable to
respond to those containing unsolicited advertising (‘junk’ mail).

 

Customer Service Centre

Southend on Sea Borough Council

Civic Centre

Victoria Avenue

Southend-on-Sea

Essex SS2 6EP

Email: [3][Southend-on-Sea City Council request email]

Web: [4]http://www.southend.gov.uk

Do It Online...

Apply for it; Book it; Find it; Pay it; Report it; Say it; View it

 

══════════════════════════════════════════════════════════════════════════

The information in this e-mail and any attachments is confidential and may
be subject to legal professional privilege. It is intended solely for the
attention and use of the named addressee(s). If you are not the intended
recipient, please notify the sender immediately. Unless you are the
intended recipient or his/her representative you are not authorised to,
and must not, read, copy, distribute, use or retain this message or any
part of it. Communications sent to or from this organisations may be
subject to recording and/or monitoring in accordance with relevant
legislation.

At present the integrity of e-mail across the Internet cannot be
guaranteed and messages and documents sent via this medium are potentially
at risk. You should perform your own virus checks before opening any
attachments.

Consider the environment. Please don't print this e-mail unless you really
need to.

References

Visible links
1. http://www.southend.gov.uk/MySouthend
2. http://www.southend.gov.uk/contact_us
3. mailto:[Southend-on-Sea City Council request email]
4. http://www.southend.gov.uk/

council, Southend-on-Sea City Council

Good afternoon

Thank you for your email.

Your enquiry has been sent to the relevant Department for assistance.

Regards

Customer Service Centre
Southend-on-Sea Borough Council
Civic Centre
Victoria Avenue
Southend-on-Sea
Essex SS2 6EP
Email: [Southend-on-Sea City Council request email]  
Web: www.southend.gov.uk
Do It Online...
Apply for it; Book it; Find it; Pay it; Report it; Say it; View it

The information in this e-mail and any attachments is confidential and may be subject to legal professional privilege. It is intended solely for the attention and use of the named addressee(s). If you are not the intended recipient, please notify the sender immediately. Unless you are the intended recipient or his/her representative you are not authorised to, and must not, read, copy, distribute, use or retain this message or any part of it. Communications sent to or from this organisations may be subject to recording and/or monitoring in accordance with relevant legislation.
At present the integrity of e-mail across the Internet cannot be guaranteed and messages and documents sent via this medium are potentially at risk. You should perform your own virus checks before opening any attachments.
Consider the environment. Please don't print this e-mail unless you really need to.

show quoted sections

Southend FOI Requests, Southend-on-Sea City Council

1 Attachment

Dear O Temple,

 

We are writing in regard to your email dated 14.04.2021. We contacted the
relevant service area, and it appears that an administrative error has
occurred. Please accept our apologies for this and find the response to
your Freedom of Information Request FOI 10448 attached.

 

We have not yet logged an internal review for your Freedom of Information
Request, however if you would still like one following receipt of this
email, please let us know.

 

Kind regards,

 

Holly Gudgin – Corporate Freedom of Information Team – Southend-on-Sea
Borough Council

Working to make lives better

( 01702 534929 (Direct) | *
[1][email address] |8 [2]www.southend.gov.uk

Corporate Strategy Group l Transformation Service l Southend-on-Sea
Borough Council | Civic Centre, Victoria Avenue, Southend on Sea, Essex,
SS2 6ER

 

 

══════════════════════════════════════════════════════════════════════════

The information in this e-mail and any attachments is confidential and may
be subject to legal professional privilege. It is intended solely for the
attention and use of the named addressee(s). If you are not the intended
recipient, please notify the sender immediately. Unless you are the
intended recipient or his/her representative you are not authorised to,
and must not, read, copy, distribute, use or retain this message or any
part of it. Communications sent to or from this organisations may be
subject to recording and/or monitoring in accordance with relevant
legislation.

At present the integrity of e-mail across the Internet cannot be
guaranteed and messages and documents sent via this medium are potentially
at risk. You should perform your own virus checks before opening any
attachments.

Consider the environment. Please don't print this e-mail unless you really
need to.

References

Visible links
1. mailto:[email address]
2. http://www.southend.gov.uk/
http://www.southend.gov.uk/