Travel costs

Brian Farnet made this Freedom of Information request to Companies House

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Companies House,

Under the Freedom of Information legislation, I request the
following information which 'Department' refers to the Companies House:

1. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on all travel for Ministers, Directors and Staff?

2. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on air travel for Ministers, Directors and Staff? Additionally, how much of these amounts was Charter, 1st Class, Business Class or Standard Class split by UK vs International.

3. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on airport VIP assistance and lounges for Ministers, Directors and Staff split by UK vs International.

4. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on rail travel for Ministers, Directors and Staff? Additionally, how much of these amounts was 1st Class and how much was Standard Class.

5. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on taxi travel for Ministers, Directors and Staff?

6. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on chauffeured vehicles for Ministers and Directors?

7. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on reimbursing car mileage for Ministers, Directors and Staff?

8. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on renting vehicles for Ministers, Directors and Staff?

9. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on hotel accommodation for Ministers, Directors and Staff split by UK vs International?

10. In each of the financial years 2008/09, 2009/10 and 2010/11 how much has the Department spent on subsistence for Ministers, Directors and Staff?

11. Please can you provide a copy of the Department’s travel and subsistence policy /procedures manual

Yours faithfully,

Brian Farnet

Dawn Platoni, Companies House

Dear Mr Farent

Thank you for your Freedom of Information Request of today requesting
details of travel costs.

I can confirm that a full response will be sent as soon as possible.

Yours sincerely

Dawn Platoni
Information Rights team

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Ceri Harnett, Companies House

1 Attachment

Dear Mr Farnet

I refer to your Freedom of Information request of 4 April 2011 requesting
statistics relating to travel costs for the financial years 2008/09,
2009/10 and 2010/11.

I have provided answers to your questions in the same order as your email,
but please note that in some instances I have not been able to provide the
exact information you require as we do not collate statistics in the
specific format that you have requested.

I should explain that all the statistics below only relate to Directors
and Staff, this is because all Ministers work in our parent department -
Department for Business, Innovation and Skills [BIS]. Also the statistics
we collate do not always differentiate the travel costs between Directors
and Staff, but where these figures are available, they have been provided.

Further statistics relating to Companies House spend on travel are
published on our website under the 'Transparency Agenda'. To be helpful I
have provided you with a link to the Public Expenditure page, and you will
find figures under the heading 'Government Procurement Card Spend'
published since April 2010.

[1]http://www.companieshouse.gov.uk/about/p...

1. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on all travel for Ministers, Directors and Staff?

I am unable to provide a specific figure to answer this question as we do
not collate statistics on the ‘total cost’ of all the various aspects
of ‘travel’. Companies House collates statics relating to the
different aspects of travel separately. However the figures provided in
response to your questions 2, 4, 5, 7, 8 and 9 are all related to
Companies House spend on some of the aspects of ‘travel’.

2. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on air travel for Ministers, Directors and Staff?
Additionally, how much of these amounts was Charter, 1st Class, Business
Class or Standard Class split by UK vs International.

The figures below show the amount Companies House has spent on air travel,
though I must explain that these figures will also include additional
costs of travel such as taxi fares and hotel costs. Companies House does
not separate these from claims made for air travel expenses.

+------------------------------------------------------------------------+
| |2008 |2009 |2010 |
|------------------+-----------------+-----------------+-----------------|
|Staff |£17,746.62 |£34,032.82 |£16,286.25 |
|------------------+-----------------+-----------------+-----------------|
|Directors | £3,104.33 | £4,567.06 | £ 3,894.98 |
+------------------------------------------------------------------------+

3. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on airport VIP assistance and lounges for
Ministers, Directors and Staff split by UK vs International.

Not applicable. Companies House has not had any expense for the above.

4. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on rail travel for Ministers, Directors and
Staff? Additionally, how much of these amounts was 1st Class and how much
was Standard Class.

I should point out that since 10 June 2010 all 1^st Class travel has not
been permitted. Prior to this date, Band E and above staff were allowed
to travel 1st Class. However, the costs for 1^st class travel were never
separated from Standard Class travel and therefore we do not hold
statistics broken down by class of rail travel.

+------------------------------------------------------------------------+
| |2008 |2009 |2010 |
|------------------+-----------------+-----------------+-----------------|
|Staff |£107,770.23 |£109,951.44 |£43,043.79 |
|------------------+-----------------+-----------------+-----------------|
|Directors | £28,755.44 | £9,583.98 | £7,857.00 |
+------------------------------------------------------------------------+

5. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on taxi travel for Ministers, Directors and
Staff?

+------------------------------------------------------------------------+
| |2008 |2009 |2010 |
|------------------+-----------------+-----------------+-----------------|
|Staff |£33,684.01 |£33,627.08 |£15,202.65 |
|------------------+-----------------+-----------------+-----------------|
|Directors |£1,549.44 |£1,364.22 |£768.59 |
+------------------------------------------------------------------------+

6. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on chauffeured vehicles for Ministers and
Directors?

Not applicable. Companies House has not had any expense for the above.

7. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on reimbursing car mileage for Ministers,
Directors and Staff?

We do not hold collate statistics separated between Directors and Staff,
but we do collate statistics as a whole. Please note that the majority of
the ‘spend’ relates to Staff.

+------------------------------------------------------------------------+
|2008 |2009 |2010 |
|------------------------+-----------------------+-----------------------|
|£22,500.20 |£18,105.23 |£8,730.59 |
+------------------------------------------------------------------------+

8. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on renting vehicles for Ministers, Directors and
Staff?

As above, we do not collate statistics that distinguish between Directors
and Staff spend, but we do collate statistics as a whole.

+------------------------------------------------------------------------+
|2008 |2009 |2010 |
|------------------------+-----------------------+-----------------------|
|£18,286.40 |£17,085.69 |£13,589.94 |
+------------------------------------------------------------------------+

9. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on hotel accommodation for Ministers, Directors
and Staff split by UK vs International?

and

10. In each of the financial years 2008/09, 2009/10 and 2010/11 how much
has the Department spent on subsistence for Ministers, Directors and
Staff?

We do not collate statistics specifically related to ‘hotel
accommodation’ or ‘subsistence’. I should explain that a claim for
any hotel expense or subsistence will be included in a ‘Travel &
Subsistence’ claim and they are not separated or collated individually.

However, I am able to provide you with statistics that we produce for each
financial year that covers the annual spend for Travel & Subsistence.
Please note, that the figures below will contain aspects of all travel and
subsistence such as hotel fees, car parking, taxi, trains, flights, meals
and any other expense incurred by staff on Companies House business.

Travel & Subsistence – UK Directors

+------------------------------------------------------------------------+
|2008 |2009 |2010 |
|------------------------+-----------------------+-----------------------|
|£18,236.40 |£17,085.69 |£13,589.94 |
+------------------------------------------------------------------------+

Travel & Subsistence – UK General

+------------------------------------------------------------------------+
|2008 |2009 |2010 |
|------------------------+-----------------------+-----------------------|
|£113,815.37 |£152,714.85 |£79,724.63 |
+------------------------------------------------------------------------+

Travel & Subsistence – EEC

+------------------------------------------------------------------------+
|2008 |2009 |2010 |
|------------------------+-----------------------+-----------------------|
|£9,070.60 |£5,963.77 |£3,734.96 |
+------------------------------------------------------------------------+

Travel & Subsistence – Overseas (non EEC)

+------------------------------------------------------------------------+
|2008 |2009 |2010 |
|------------------------+-----------------------+-----------------------|
|£6,319.15 |£1,786.82 |£1,048.46 |
+------------------------------------------------------------------------+

11. Please can you provide a copy of the Department’s Travel and
Subsistence policy /procedures manual

The current Companies House Travel and Expenses Guidance is attached.

I hope the above information fully answers your Freedom of Information
enquiry, but if you have any queries about this email, please contact me.
Please remember to quote the reference number above in any future
communications.

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our response,
you should write to me, within two calendar months of the date of this
email, and I will ensure that it is forwarded to a senior member of
Companies House who has had no previous involvement in this case and they
will undertake the review.

If you are then not content with the outcome of your review, you may apply
directly to the Information Commissioner for a decision. Generally, the
ICO cannot make a decision unless you have exhausted the complaints
procedure provided by us. The Information Commissioner can be contacted
at: The Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Mrs C Harnett

Information Rights Team

This message and any attachments are intended for the persons named as
addressees only and may contain confidential information. In addition they
may be protected by copyright.

If you receive it in error, notify us, delete it and do not make use of or
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Internet e-mail is not a 100% secure communications medium. We advise that
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For company information, guidance and how to file documents online, please
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