Dear R Horton

INFORMATION REQUEST

Thank you for your request for information, which we received on 30^th
October 2017. This e-mail is intended to acknowledge your request, and we
will respond to your request in a separate e-mail.

Most information requests are dealt with under the Freedom of Information
Act 2000.  However environmental information is considered for disclosure
under the Environmental Information Regulations 2004.  If the information
you have requested is personal information about yourself, we must
consider disclosure under the Data Protection Act 1998.  If this is the
case we will provide you with a subject access request form for completion
and notify you of relevant timescales and fees.

We will transfer the request to the correct legislation automatically, as
required by the Freedom of Information Act.  For further information on
how we will deal with your request, please see the table below.

If you have any queries or concerns then please contact us.

Yours sincerely

Corporate Information Governance Unit

[1]cid:image003.jpg@01D3216B.CEFBC4A0 Freedom of Information Act 2000 &

  Environmental Information
Regulations 2004

We will consider the following points in dealing with your request for
information.

Timescales for We will consider your request and you should
responding to you receive the information within the statutory
timescale of 20 working days, unless the
information is not held or is exempt from
disclosure. Both the Freedom of Information Act
and the Environmental Information Regulations
allow this timescale to be extended in certain
circumstances.  If your request is affected by a
timescale extension we will explain this to you.
Third Party Information If the information you request contains reference
to a third party they may be consulted prior to a
decision being taken on whether we disclose the
information to you.  We will tell you if this is
the case.
Format of Information We will try to respond in the format that you have
provided requested.  If this is not possible we will let
you know.  If you require alternative formats,
e.g. language, audio, braille, large print, etc.
then please let us know.
Exemptions The Freedom of Information Act and the
Environmental Information Regulations 2004 define
a number of exemptions, which may prevent release
of the information you have requested.  Before we
provide the information we will consider whether
it is proper to release it.  If any of the
exemption categories do apply then the information
will not be released.  We will tell you if this is
the case, and you will have a right of appeal.
Fees You may have to pay a fee for this information
under the Freedom of Information and Data
Protection (Appropriate Limits and Fees
Regulations) 2004.  We will consider this and let
you know.  If so you will have to pay the fee
before we process and release the information. 
The 20 working day time limit for responding will
not resume until we receive your payment.
You have the right to If you wish to appeal If you are unhappy with that
appeal against our please set out in decision you have the right
decision. writing your grounds to appeal to:
of appeal and send
  to: Information Commissioner's
Office - Wales,
Freedom of Information Corporate Information
Act 2000 / Governance Unit 2nd Floor,
Environmental Caerphilly county
Information Regulations borough council, Churchill House,
2004 Penallta House,
Tredomen Park, Churchill Way,
Ystrad Mynach,
Hengoed. CF82 7PG Cardiff. CF10 2HH

Appeals will be  
determined by an
appropriate senior Website: [2]www.ico.org.uk
officer.
Telephone: 029 2067 8400

Email: [3][email address]

Dear R Horton
 
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST
 
Thank you for your request for information received on 28th October 2017.
We have considered your request and enclose the following information - 
 
(1) Please supply details of traffic flow modelling  and relevant impact
assessments relating to the effect on traffic congestion at the
Pwll-y-Pant roundabout, Caerphilly, during improvement works.
 
Information not held.  Traffic modelling was only undertaken in respect of
the permanent scheme. 
 
(2) Please also supply details of actions taken to mitigate traffic
congestion prior to work commencing.
 
We widely circulated information via our social media, our website,
through local press, our own publication “Newsline” (which is delivered to
every resident in the borough) and letter drops to the immediate area that
construction works would be taking place at the Pwllypant Roundabout.  We
placed emphasis on the importance of reducing the impact of construction
works on traffic disruption during the procurement process by including
quality questions in the tender documents.  Question one is the most
relevant question and we supply the following extract from the tender
documents -
 
“Question 1: Traffic Management and phasing of construction works. (20%)
(Maximum of 4 No. sides of A4, note the method statement can be supported
by supplementary A3 drawings)
 
Please provide a method statement and traffic management phasing drawings
for the whole of the construction works.  The method statement should
describe your approach to traffic management on the delivery of this
project and should take into account constraints listed in the contract
documents and location of the works in respect to adjacent businesses and
properties and include, but not be limited to, the following tasks:
 
•         Traffic Management Proposals – this should specifically
highlight how you would reduce the impact on traffic disruption in the
immediate vicinity to the roundabout and regionally;
•         Phasing of the works including plans identifying the sequence of
the works together with pedestrian management arrangements.
•         Public Liaison;
•         Risk Assessment;
•         Proposals for temporary traffic signals during the construction
and any requirement for road closures.
•         Proposals for temporary street lighting”
 
We supply this information based on your original request.  If this is not
what you wanted or if you feel we have not fully understood your request
please do not hesitate to contact me to clarify your exact requirements.
 
If you have any queries or concerns or are in any way dissatisfied with
the handling of your request please contact [1][Caerphilly County Borough Council request email]
 
Yours sincerely
 
KATE DOWDALL
Senior Engineer
 
 

Freedom of Information Act 2000 / Environmental Information Regulations
2004
 
You have the right to appeal against our decision.

If you wish to appeal please If you are unhappy with that decision you
set out in writing your grounds have the right to appeal to:
of appeal and send to:  
Corporate Information Information Commissioner’s Office – Wales
Governance Unit 2nd Floor, Churchill House
Caerphilly county borough Churchill Way
council, Cardiff CF10 2HH
Penallta House  
Tredomen Park Tel: 029 2067 8400
Hengoed. CF82 7PG Fax: 029 2067 8399
  Email: [2][email address]
Appeals will be determined by Website: [3]www.ico.org.uk
an appropriate senior officer.  

 
Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner
 
 
 
 
 

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