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Kind regards

FOI Team

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Dear Mr Parnham,

Thank you for your request under the Environmental Information Request
(2004) in which you asked for the following information:

Oxford's traffic filters scheme was initially due to be deployed this
month but have been deferred due to the ongoing Botley Road closures. The
reopening timeframe for Botley Road is not in the public domain.

Given these two facts, I would like to understand Oxfordshire County
Council's state of readiness regarding the traffic filters deployment, to
help me understand how quickly they can be rolled out if - for example,
OCC decides in favour of a partial deployment, notwithstanding the ongoing
Botley Road Closure.

To that end, please provide me with:

A) the most recent Gannt chart / progress report etc, which indicates the
state of readiness of the key workstreams that make up the overall
delivery of the traffic filters scheme - i.e. camera installation,
software build, comms plan, customer service team recruitment, internal
evaluation processes to help determine eligibility for traffic filter
permits etc.

B) recent internal / contractor correspondence etc which expand on the
above, with a particular focus on the most recent state of software
testing, comms plan development, and customer service team recruitment.
For example, if any stage is complete, the last few correspondence to that
effect; where a stage is not yet complete, the most recent correspondence
that would enable me to understand the stage's current nearness to
completion (i.e. "We've scheduled a couple of weeks in October to test the
accuracy of the DLVA lookups from the installed cameras")

C) I am specifically (and separately, if relevant) interested in
correspondence / documentation which establishes the likely time period
between "the scheme will go live" public announcement and the actual "go
live" date - along the lines of "the  PR activities needs to run for at
least two months to encourage sign ups for the permits before the scheme
goes live".

The examples of correspondence offered in items B and C above are not
intended to be specific search criteria - more indicative of the type of
discussions I am looking for, and would find useful. Similarly, the
examples offered in item A is indicative of the type of thing I would
expect to see in the traffic filters project plan, and not (in itself) a
specific keyword search request.

We are writing to acknowledge your request. Your request has been logged
under reference 24235 EIR.

Your request is being considered and we aim to send your response by 01
November 2024 in accordance with the Legislation. However, if there are
circumstances where this is not possible, we will write to further inform
you of when you will expect to receive your response.

Please do not hesitate to contact us if you have any further enquiries
about your request, quoting your reference number above.

Kind regards

Renata

Renata Malinowski

FOI Support Officer

Voice of the Customer Team

Oxfordshire County Council

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [1]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [2]Privacy Notice.

References

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Dear Richard Parnham
 
We are writing in response to your Environmental Information Regulation
request dated 5 October 2024 in which you asked for the following
information: 
A) the most recent Gannt chart / progress report etc, which indicates the
state of readiness of the key workstreams that make up the overall
delivery of the traffic filters scheme - i.e. camera installation,
software build, comms plan, customer service team recruitment, internal
evaluation processes to help determine eligibility for traffic filter
permits etc.

B) recent internal / contractor correspondence etc which expand on the
above, with a particular focus on the most recent state of software
testing, comms plan development, and customer service team recruitment.
For example, if any stage is complete, the last few correspondence to that
effect; where a stage is not yet complete, the most recent correspondence
that would enable me to understand the stage's current nearness to
completion (i.e. "We've scheduled a couple of weeks in October to test the
accuracy of the DLVA lookups from the installed cameras")

C) I am specifically (and separately, if relevant) interested in
correspondence / documentation which establishes the likely time period
between "the scheme will go live" public announcement and the actual "go
live" date - along the lines of "the  PR activities needs to run for at
least two months to encourage sign ups for the permits before the scheme
goes live"
Under Regulation 12(4)(c) of the Environmental Information Regulations
2004 (EIRs), we are writing to ask for clarification on your request.
 
We find that your request, as it stands, is too broad or lacks the
specificity necessary to enable us to identify and locate the information
you have asked for. To help us process your request, could you please
provide:

• Regarding points B and C:

◦ Please provide a date range in order for us to concentrate our
search on
◦ You indicate that you would like a focus on software testing, comms
plans, customer service recruitment. Can you confirm if you would
like the searches to concentrate on the above subjects and 'traffic
filters'. Please be aware any search is likely to yield a large
amount of correspondence.

Your assistance in this matter will help us to process your request as
efficiently as possible. Please be advised that the 20-working daytime
limit for responding to your request will be suspended until we receive
the additional information required. Once we have this clarification, your
request will be considered and you will receive the information requested,
unless an exemption applies.
 
If you would like some advice on refining your request, please do not
hesitate to contact us using this email and quoting the above reference
number.

Kind Regards

Lucy

Senior Freedom of Information Officer

Voice of the Customer Team

Customers and Organisational Development

Oxfordshire County Council

Email: [1][email address]

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [2]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [3]Privacy Notice.

References

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Dear Mr Parnham,

Thank you for your request under the Environmental Information Regulations
(2004) in which you asked for the following information:

To make life easier, please instead focus on request A. That is, please
provide me with:

A) the most recent Gannt chart / progress report etc, which indicates the
state of readiness of the key workstreams that make up the overall
delivery of the traffic filters scheme - i.e. camera installation,
software build, comms plan, customer service team recruitment, internal
evaluation processes to help determine eligibility for traffic filter
permits etc.

Once I have this, I will follow-up with separate FOIs, which will allow me
to better understand the current state of readiness for various elements
of the traffic filters scheme.

Noting that your clock to reply doesn't start ticking until I respond
(i.e. with this message), it would seem reasonable that the definition of
"most recent" would also be from today's date, if possible, rather than
from the date of my initial request.

We are writing to acknowledge your request. Your request has been logged
under reference 24345 EIR.

Your request is being considered and we aim to send your response by 21
November 2024 in accordance with the Legislation. However, if there are
circumstances where this is not possible, we will write to further inform
you of when you will expect to receive your response.

Please do not hesitate to contact us if you have any further enquiries
about your request, quoting your reference number above.

Kind regards

Renata

Renata Malinowski

FOI Support Officer

Voice of the Customer Team

Oxfordshire County Council

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [1]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [2]Privacy Notice.

References

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Dear Mr Parnham,

Please find attached our response to your Environmental Information
Request.

Kind Regards

Renata

Renata Malinowski

Freedom of Information Support Officer

Voice of the Customer Team

Customers and Organisational Development

Oxfordshire County Council

Email:  [1]FOI-E&[email address]

[2]www.oxfordshire.gov.uk

This email, including attachments, may contain confidential information.
If you have received it in error, please notify the sender by reply and
delete it immediately. Views expressed by the sender may not be those of
Oxfordshire County Council. Council emails are subject to the Freedom of
Information Act 2000. [3]email disclaimer. For information about how
Oxfordshire County Council manages your personal information please see
our [4]Privacy Notice.

References

Visible links
1. mailto:FOI-E&[email%20address]
2. http://www.oxfordshire.gov.uk/
3. https://www.oxfordshire.gov.uk/emaildisc...
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