Town Green press release

Toxteth O'Grady made this Freedom of Information request to Bristol City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Toxteth O'Grady

Dear Bristol City Council,

I would like you to tell me information about a press release issued by the council following a TVG meeting on Thursday 16 June.

1, A press release was issued shortly after the meeting: at what point was this press release first prepared, and did the draft contain any quotes. If so, what did those quotes say.

2, Please provides copies of the drafts, what they said and the times they were prepared.

3, Were alternative releases prepared that would have been sent if the outcome of the meeting was different? Eg, if the TVG was approved.

4, If yes, please provide the same information as Q 2 for the drafts.

5, When were the quotes with Peter Abraham gathered? Please provide either the shorthand notes or proof they were gathered after the meeting had finished.

6, Please tell me which press officer gathered these quotes and when.

Yours faithfully,

Toxteth O'Grady

Freedom of Information, Bristol City Council

Thank you for your request for information. You should expect to receive a response within the 20 working day limit.

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Dear Freedom of Information,

This request should have been dealt with 2 weeks ago. Can you please reply as soon as possible.

Yours sincerely,

Toxteth O'Grady

Freedom of Information, Bristol City Council

Dear Mr O'Grady,
Apologies for the delay in replying. As is standard practice for these
type of meetings, the press release was drafted during the course of the
meeting by the media manager James Easey who was watching proceedings via
the council's webcast. It was completed once the vote was taken, then
cleared with the Chair of the Committee shortly after the meeting - again
as is standard practice. It was also checked for factual accuracy by
Stephen McNamara, Head of Legal Services.

For Head of Legal Services
Stephen McNamara

This response should answer your request in full, however if you are not
satisfied with this response or wish to lodge an appeal against any
exemptions that may have been applied, you can do so by writing to the
Data Protection Officer at Bristol City Council Legal Services, The
Council House, College Green, Bristol, or [1][Bristol City Council request email]. Details
of the complaints procedure can be found at
[2]http://www.bristol.gov.uk/complaints.

If, after you have exhausted the council’s complaints procedure, you are
still not satisfied with the response you have received you have the right
to complain to the Information Commissioner, details of your right to
complain can be found at [3]http://www.ico.gov.uk/complaints.aspx

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http://www.bristol.gov.uk/services

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information at: http://www.bristol.gov.uk/newsdirect

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join thousands of others getting around by bike.

References

Visible links
1. mailto:[Bristol City Council request email]
2. http://www.bristol.gov.uk/complaints
3. http://www.ico.gov.uk/complaints.aspx

Dear Freedom of Information,

You have failed to answer all of my questions.

Please go back and answer questions 1-5 and clarify exactly the sequence of events, if any drafts exist, and if any notes exist for the quotes attributed to Peter Abraham.

Your reply does not properly answer my questions.

Yours sincerely,

Toxteth O'Grady

Freedom of Information, Bristol City Council

2 Attachments

Dear Mr O'Grady,

The Press release was prepared during the meeting. As its basis, the
media manager used the press release issued a week before when the report
by officers was made public - please see attached. This was based on
officer recommendation and was aimed at publicising the meeting.

If the committee decided on any alternative option then obviously the
release would have been written based on this decision. During the meeting
while watching on webcast the media manager prepared one release based on
officer recommendation, and started an alternative release based on one of
the alternative options (if the committee had decided to refer back to the
inspector) - please see attached. The meeting then came to a swift
conclusion and the final release was completed based on the committee's
decision.

With reference to quotes - quotes included in press notices like this are
designed to be a summary of the decision made, i/e a response to the
decision made by the committee - i/e along similar lines to interviews the
chair will do to media after the meeting summing up the meeting and
explaining the decision made. They are not intended to be a
contemporaneous quotes taken direct from the meeting - when this is the
case they are usually described as 'Speaking at the meeting, xxx said....'
As the meeting was covered by all the media, then they would have
opportunity to take down direct quotes from all the committee members.
Quotes were drafted by the media manager, James Easey. As stated in our
previous response, all quotes were cleared by the Chair of the Committee
after the meeting.

I hope this explains the situation. If you have any other queries relating
to this process of putting together press releases for meetings, please
feel free to contact the media manager James Easey on 0117 922 3332 who
will be happy to offer any further explanation.

For Head of Legal Services
Stephen McNamara

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http://www.bristol.gov.uk/services

Sign-up for our email bulletin giving news, have-your-say and event
information at: http://www.bristol.gov.uk/newsdirect

View webcasts of Council meetings at http://www.bristol.gov.uk/webcast

Bristol is the UK's first Cycling City. Visit www.betterbybike.info to
join thousands of others getting around by bike.