Town Council Minutes / Draft Minutes / Notes

Malcom Ayres made this Freedom of Information request to Ingleby Barwick Town Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Ingleby Barwick Parish Council,

Under the Freedom of Information Act, please provide the following information:

- Have notes/minutes been taken at all Town Council Meetings since August 2016?

- Please provide a list of meetings (including dates, and the type of meeting) where notes/minutes have been kept since August 2016

- Please advise the name of the person who recorded the notes/minutes at each of the meetings listed above

- Please provide copies of any notes/minutes (draft of otherwise) taken at meetings since August 2016 where they are not already published online. Note: CPALC guidance states "draft minutes [...] should be published no more than 1 month after the relevant meeting" [ Reference: http://www.cpalc.org.uk/town-or-parish-c... ]

- Please provide copies of any legal/non-legal advice (formal or informal) the council has received from SBC or any other party (including Councillors) regarding the publication of minutes or their release under the FOI act.

If you are unable to release any of the information requested above, please advise as to which exception you believe to apply, and the reason for this.

Yours faithfully,

Mal

Dear Malcolm

Thank you for your email. Your request is being processed and a response
will be sent to you in due course and within the statutory 20 working days.

Regards

Tina

Tina Mansell
Acting Town Clerk
Ingleby Barwick Council

01642 308665

----- Original Message -----
From: "Malcom Ayres" <[FOI #372756 email]>
To: "FOI requests at Ingleby Barwick Parish Council"
<[Ingleby Barwick Parish Council request email]>
Sent: Monday, November 21, 2016 1:18 PM
Subject: Freedom of Information request - Town Council Minutes / Draft
Minutes / Notes

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Paula Hall, Ingleby Barwick Town Council

Dear Malcolm

Freedom of Information Request

Thank you for your request for information received by the Council on 21 November 2017.

I can confirm that minutes have been taken at all the town council meetings since August 2016.

Since August 2016 The town council have held meetings on the following dates:

Wednesday September 21st
Wednesday October 19th
Friday November 4th
Wednesday November 16th

Please note that the minutes of the August and October meetings of the town council are available to view online at www.inglebybarwicktowncouncil.org.uk. These provide details of the name of the minute taker.

In regards to the minutes of the 21st September. 4th November and 16th November, under Section 22 of the Freedom of Information Act (Information intended for future publication and research information), the Council is not required to provide the information requested as it is intending to put the information into the public domain once they have been approved at the full town council meeting on Wednesday 14 December.

Regards

Tina

Tina Mansell
Acting Town Clerk
Ingleby Barwick Town Council

01642 308665

Please note our new email address is [email address]

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Dear IBTC,

I note that some of the minutes have been publish as you promised, but the September minutes are missing.
Please can you supply these.

Thank You,

Malcom Ayres

Ingleby Barwick Town Council

Dear Malcom

Thank you for your email. The minutes of the meeting of the 21st September 2016 presented to the town council at the last meeting on the 14th December 2016 were deferred until the next meeting on January 18th 2017 to allow for some adjustments.

Section 22 of the FOI Act still applies. The minutes once approved will be available to view on the town council website from 19th January 2017.

Regards

Tina

Tina Mansell
Acting Town Clerk
Ingleby Barwick Town Council

01642 308665

Please note our new email address is [email address]

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