Thank you for your communication, your enquiry will be dealt with within
our core office hours and you will be issued with a unique reference
number once your request has been processed and logged. 

Essex Police have developed a publication strategy, our aim is to reduce
the demand within the FOI Department and to provide knowledge to the
public to include previous and combined FOI requests together with
relevant links and information.  

Please visit this area of our website before submitting FOI requests as
information may already be available.   

[1]https://www.essex.police.uk/foi-ai/af/ac...

This email and any other accompanying document(s) contain information from
Kent Police and/or Essex Police, which is confidential or privileged. The
information is intended to be for the exclusive use of the individual(s)
or bodies to whom it is addressed. The content, including any subsequent
replies, could be disclosable if relating to a criminal investigation or
civil proceedings. If you are not the intended recipient, be aware that
any disclosure, copying, distribution or other use of the contents of this
information is prohibited. If you have received this email in error,
please notify us immediately by contacting the sender or telephoning Kent
Police on 01622 690690 or Essex Police on 01245 491491, as appropriate.
For further information regarding Kent Police’s or Essex Police’s use of
personal data please go to https://www.kent.police.uk/hyg/privacy/ or
https://www.essex.police.uk/hyg/privacy/. Additionally for our Terms and
Conditions please go to https://www.kent.police.uk/hyg/terms-con...
or https://www.essex.police.uk/hyg/terms-co...

References

Visible links
1. https://www.essex.police.uk/foi-ai/af/ac...

Thank you for your request for information, which has been logged under
the above reference number.      

Essex Police will endeavour to respond to your application within 20
working days, as set out within the Freedom of Information Act 2000
(FOIA).  If a time extension is to be applied to your request, you will be
informed; the reason for the extension will also be provided.      

Please note that Essex Police may refuse detailed or multiple requests
that are submitted at the same time, as per [1]Section 14 of the FOIA.
Furthermore, if the information sought is already publicly available, you
may be redirected to our publication scheme:
[2]https://www.essex.police.uk/foi-ai/af/ac... or other
official links, such as the [3]PFCC, [4]Home Office or the [5]Office for
National Statistics   

Should you need to contact us whilst your information request is being
processed, please email [6][Essex Police request email], quoting
the above reference, and a member of the team will assist.     

FOI Team | Information Management Department | Information Rights Section
| Essex Police  

Telephone: 101 | Email: [7][Essex Police request email]  

Address: Information Management Department, Information Rights Section,
Essex Police HQ, PO Box 2, Chelmsford CM2 6DA    

For more information about your information rights, or how Essex Police
use your personal data please visit our Privacy Notice via the Essex
Police website
[8]https://www.essex.police.uk/hyg/fpnessex...

show quoted sections

Thank you for your Freedom of information (FOI) request logged under the
above reference.  

The Freedom of Information Act 2000 (FOIA) places two duties on public
authorities:   

Unless exemptions apply, the first duty (at [1]Section 1(1)(a)) is to
confirm or deny whether the information specified in a request is held.   

The second duty (at [2]Section 1(1)(b)) is to disclose information that
has been confirmed as being held.    

However, where exemptions are relied upon ([3]Section 17 of FOIA), there
is a requirement to provide the applicant with an explanation either:   

a) stating the fact    

b) detailing the exemption(s) in question and   

c) why the exemption applies (if not apparent).   

Information Request – Which has been numbered to assist with the
disclosure

1. Please provide me with an up-to-date data set showing date, time,
location street, location town, offence description/category/type, and
disposal method at a minimum for each individual alleged offence submitted
by third parties online to report  road traffic incidents / alleged
traffic offences with supporting video/dashcam/helmet cam or similar
footage.

I am essentially looking for data in a similar form supplied by the Met
police as per the below link which the Met provided against another FOI
request for the period from 1 January 2023 to 30 June 2023.

2. If possible to add please add car/vehicle make and model for each
offence too if available in your system already and the case reference
number (but if there are concerns about this then okay to leave out).

FOI Duty   

First Duty – Essex Police holds some of the information relating to your
request  

Second Duty – See below  

Fact - It is not possible to extract and verify data on street, time, town
or vehicle make and model.

Exemption - [4]Section 12(1)  

Refusal - [5]Section 17(5) of FOIA  

Reasoning -  

With regard to Question 2, Essex Police are unable to report on the
specific street, time, town or vehicle make and model in relation to each
offence reported via third party submitted footage as these details are
not retained on the system after each submission has been processed. To
attempt extract this information would require cross-referencing each
processed submission with recorded offence records, collating this
information and then assembling it into a bespoke report. To do so would
exceed the time and cost limits of an FOI request.

Duty to assist - When refusing a request on cost ([6]Section 12(1)/12(2),
outside of the act and in effort to assist we can provide the following
-   

Essex Police can however report as follows:

Caveat: the data is correct as of 02 August 2023

Numbers of Submissions by Month, Submitter Type and Disposal Type– January
to June 2023:

Jan-
Mar-
2023 2023 May-2023
Submitter Number Submitter Number Submitter Number
Car 116 Car 168 Car 208
Pedal Pedal Pedal
Cyclist 45 Cyclist 98 Cyclist 106
Motor Motor Motor
Cycle 1 Cycle 0 Cycle 1
Pedestrian 20 Pedestrian 31 Pedestrian 48
Horse Horse Horse
Rider 2 Rider 1 Rider 2
Social Social Social
Media 1 Media 2 Media 1
CCTV/Other 2 CCTV/Other 2 CCTV/Other 2
TOTAL 187 TOTAL 302 TOTAL 368
Disposal Number Disposal Number Disposal Number
NIP 69 NIP 49 NIP 176
Advice Advice Advice
Letter 33 Letter 17 Letter 12
NFA 75 NFA 109 NFA 157
Other 10 Other 21 Other 23
TOTAL 187 TOTAL 196 TOTAL 368
Feb- Jun

2023 Apr-2023 2023
Submitter Number Submitter Number Submitter Number
Car 139 Car 171 Car 212
Pedal Pedal Pedal
Cyclist 110 Cyclist 95 Cyclist 157
Motor Motor Motor
Cycle 1 Cycle 1 Cycle 4
Pedestrian 31 Pedestrian 27 Pedestrian 34
Horse Horse Horse
Rider 3 Rider 2 Rider 2
Social Social Social
Media 1 Media 3 Media 1
CCTV/Other 1 CCTV/Other 5 CCTV/Other 3
TOTAL 286 TOTAL 304 TOTAL 413
Disposal Number Disposal Number Disposal Number
NIP 110 NIP 137 NIP 234
Advice Advice Advice
Letter 43 Letter 16 Letter 6
NFA 125 NFA 146 NFA 159
Other 8 Other 5 Other 14
TOTAL 286 TOTAL 304 TOTAL 413

Every effort is made to ensure that the data provided by Essex Police is
accurate and complete. However, Essex Police systems are designed
primarily for the management of individual cases and not for the purposes
of providing data to answer specific FOI enquiries. Please note although
data can be extracted from a number of sources via database queries, the
results may be subject to inaccuracies. Care should be taken to understand
our return when considering the interpretation or further use of the data.

The following articles available via our publication scheme may also be of
interest:

[7]Extra Eyes | Essex Police

Please note the above request will be included within our [8]Publication
Scheme.

Thank you for your interest in Essex Police.

FOI Team | Information Management Department | Information Rights Section
| Essex Police

Telephone: 101 | Email: [9][Essex Police request email]

Address: Information Management Department, Information Rights Section,
Essex Police HQ, PO Box 2, Chelmsford CM2 6DA

For more information about your information rights, or how Essex Police
use your personal data please visit our Privacy Notice via the Essex
Police website
[10]https://www.essex.police.uk/hyg/fpnessex...

Essex Police have developed a publication strategy, our aim is to reduce
the demand within the FOI Department and to provide knowledge to the
public to include previous and combined FOI requests together with
relevant links and information. Please visit this area of our website
before submitting FOI requests as information may already be available.
[11]https://www.essex.police.uk/foi-ai/af/ac...

Please note, if you require further information or wish to resubmit a
request, please refer to the information found on the Commissioner’s
website regarding submission of effective requests: [12]How to access
information from a public body | ICO

Your right to complain

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

Under [13]Section 17(7)(a)(b) FOIA complaints should be submitted within
20 working days from the date of this response and should be addressed to
the Information Rights Manager at the above address or by email to:
[14][Essex Police request email]

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days. Please explain which aspect of the
disclosure you are not satisfied with, and if your complaint concerns the
decision to apply an exemption, please specify if you wish an internal
review to take place and why you believe the exemption does not apply.

If you are still dissatisfied following our review, you have the right
under the [15]Section 50 FOIA to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police.

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [16]Home | ICO

From: Info Rights Freedom Essex <[Essex Police request email]>
Sent: 24 July 2023 12:07
To: [FOI #1007590 email]
Subject: FOI 18867 Third Party Footage for Traffic Incidents January to
June 2023

Thank you for your request for information, which has been logged under
the above reference number.      

Essex Police will endeavour to respond to your application within 20
working days, as set out within the Freedom of Information Act 2000
(FOIA).  If a time extension is to be applied to your request, you will be
informed; the reason for the extension will also be provided.      

Please note that Essex Police may refuse detailed or multiple requests
that are submitted at the same time, as per [17]Section 14 of the FOIA.
Furthermore, if the information sought is already publicly available, you
may be redirected to our publication scheme:
[18]https://www.essex.police.uk/foi-ai/af/ac... or other
official links, such as the [19]PFCC, [20]Home Office or the [21]Office
for National Statistics   

Should you need to contact us whilst your information request is being
processed, please email [22][Essex Police request email], quoting
the above reference, and a member of the team will assist.     

FOI Team | Information Management Department | Information Rights Section
| Essex Police  

Telephone: 101 | Email: [23][Essex Police request email]  

Address: Information Management Department, Information Rights Section,
Essex Police HQ, PO Box 2, Chelmsford CM2 6DA    

For more information about your information rights, or how Essex Police
use your personal data please visit our Privacy Notice via the Essex
Police website
[24]https://www.essex.police.uk/hyg/fpnessex...

show quoted sections

Essex Police is in receipt of your complaint to FOI request:

FOI 18867 Third Party Footage for Traffic Incidents January to June 2023

Essex Police will conduct a review as requested.  

As you will be aware the Information Commissioner's guidance for reviews
held under Section 50 of the Act is that they should be completed
within twenty working days of receipt of the complaint (unless exceptional
circumstances arise in which case the authority may extend the deadline by
a further twenty days) this will give a deadline of the 02/10/2023.

As advised in our reply if you are not content with the outcome of the
review, you have the right to apply directly to the Information
Commissioner for a decision. The Information Commissioner can be contacted
at: Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF or via [1]Information Commissioner's Office
(ICO) 

We will write again by that date. 

Kind regards 

FOI Team | Information Management | Information Rights Section | Essex
Police

Telephone: 101 | Email: [2][Essex Police request email]

Address: Information Management Department, Information Rights Section,
Essex Police HQ, PO Box 2, Chelmsford CM2 6DA 

For more information about your information rights, or how Essex Police
use your personal data please visit our Privacy Notice via the Essex
Police website [3]https://www.essex.police.uk/hyg/fpnessex...

show quoted sections

Thank you for your communication, your enquiry will be dealt with within
our core office hours and you will be issued with a unique reference
number once your request has been processed and logged. 

Essex Police have developed a publication strategy, our aim is to reduce
the demand within the FOI Department and to provide knowledge to the
public to include previous and combined FOI requests together with
relevant links and information.  

Please visit this area of our website before submitting FOI requests as
information may already be available.   

[1]https://www.essex.police.uk/foi-ai/af/ac...

This email and any other accompanying document(s) contain information from
Kent Police and/or Essex Police, which is confidential or privileged. The
information is intended to be for the exclusive use of the individual(s)
or bodies to whom it is addressed. The content, including any subsequent
replies, could be disclosable if relating to a criminal investigation or
civil proceedings. If you are not the intended recipient, be aware that
any disclosure, copying, distribution or other use of the contents of this
information is prohibited. If you have received this email in error,
please notify us immediately by contacting the sender or telephoning Kent
Police on 01622 690690 or Essex Police on 01245 491491, as appropriate.
For further information regarding Kent Police’s or Essex Police’s use of
personal data please go to https://www.kent.police.uk/hyg/privacy/ or
https://www.essex.police.uk/hyg/privacy/. Additionally for our Terms and
Conditions please go to https://www.kent.police.uk/hyg/terms-con...
or https://www.essex.police.uk/hyg/terms-co...

References

Visible links
1. https://www.essex.police.uk/foi-ai/af/ac...

Good morning

Thank you for your patience in regard to your request for the internal
review. We acknowledge you are awaiting a response and we must apologise
for the lack of updates from this department as the level of service
provided has been below what is expected. Our attention is focused on your
request and we shall shortly be contacting you, please rest assured that
the level of service from this department is our priority and once again
please accept our apologies for the delay you have experienced. 

Kind regards 

FOI Team | Information Management Department | Information Rights Section
| Essex Police 

Contact Us: [1]Help us help you | Essex Police  

Email: [2][Essex Police request email] 

Address: Information Management Department, Information Rights Section,
Essex Police HQ, PO Box 2, Chelmsford CM2 6DA   

For more information about your information rights, or how Essex Police
use your personal data please visit our Privacy Notice via the Essex
Police website
[3]https://www.essex.police.uk/hyg/fpnessex...

show quoted sections

Further to your internal review request, I apologise for the delay in our
response, workload and delay from the relevant departments have resulted
in our failure to comply with Part VI of Section 45 Code of Practice which
suggests that an internal review should be provided within 20 days. Please
accept our apologies in respect of this delay.  

The original questions and our response have been reviewed and I can
clarify the below.

Original request logged 24^th July 2023

Please provide me with an up-to-date data set showing date, time, location
street, location town, offence description/category/type, and disposal
method at a minimum for each individual alleged offence submitted by third
parties online to report road traffic incidents / alleged traffic offences
with supporting video/dashcam/helmet cam or similar footage.
I am essentially looking for data in a similar form supplied by the Met
police as per the below link which the Met provided against another FOI
request for the period from 1 January 2023 to 30 June 2023.
If possible, to add please add car/vehicle make and model for each offence
too if available in your system already and the case reference number (but
if there are concerns about this then okay to leave out).

Disclosure 21^st August 2023

It is not possible to extract and verify data on street, time, town or
vehicle make and model.

Exemption - [1]Section 12(1)  

Outside of the obligations under the act information regarding
submissions, type and disposal type was provided.

Internal review request 4^th September 2023

Other police forces provide detailed information on means of disposal and
Essex Police is trying to use exemptions and excuses to not provide
information. Some examples from other police forces below who have all
provided the information as it is available in police software/databases.

Internal review response

Additional enquiries have been made with our Road Police Support –
prosecutions,  and I have just been provided with this further
explanation,

We do not retain data for offences that have been NFAd. Over the period in
question the Extra Eyes Team dealt with 2592 submissions. To obtain the
other data for the offences would take, as a rough estimate assuming each
one takes 7 minutes to research, one person about 302 hours as they would
have to drill down into each submission to extract the info from other
resources. It is not data that is used by us and therefore not retained on
our log.

Therefore, in respect of Section 12(1) applied to the timeframe of your
request the decision issued originally is upheld. I can however provide
that under Section 16 of the act the original FOI response should have
provided advice and assistance so far as it would have been reasonable to
expect the authority to do so and a more detailed explanation regarding
the time and cost limits should have been given.  If you wish to resubmit
a request based on a revised timeframe, a new FOI will be logged and
enquiries will be made with the above department and the principles within
FOI applied.

Thank you for your interest in Essex Police.   

FOI Team | Information Management Department | Information Rights Section
| Essex Police    

Contact Us: [2]Help us help you | Essex Police  

Email: [3][Essex Police request email]    

Telephone: 01245 452647 (open office hours Monday to Friday or answerphone
facility available)

Website information : [4]Information Rights | Essex Police

Address: Information Management Department, Information Rights Section,
Essex Police HQ, PO Box 2, Chelmsford CM2 6DA      

For more information about your information rights, or how Essex Police
use your personal data please visit our Privacy Notice via the Essex
Police website
[5]https://www.essex.police.uk/hyg/fpnessex...

Essex Police have developed a publication strategy, our aim is to reduce
the demand within the FOI Department and to provide knowledge to the
public to include previous and combined FOI requests together with
relevant links and information. Please visit this area of our website
before submitting FOI requests as information may already be available.
[6]https://www.essex.police.uk/foi-ai/af/ac...

If you wish to contact the ICO or understand how to submit a valid FOI
request, please visit the Commissioner’s website: [7]How to access
information from a public body | ICO 

Your right to complain 

If you are still dissatisfied following our review, you have the right
under of the [8]Section 50 FOIA  to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police.

From: Info Rights Freedom Essex
Sent: Monday, October 23, 2023 10:22 AM
To: Sarah Khan <[FOI #1007590 email]>
Subject: Internal Review: FOI 18867 Third Party Footage for Traffic
Incidents January to June 2023

Good morning

Thank you for your patience in regard to your request for the internal
review. We acknowledge you are awaiting a response and we must apologise
for the lack of updates from this department as the level of service
provided has been below what is expected. Our attention is focused on your
request and we shall shortly be contacting you, please rest assured that
the level of service from this department is our priority and once again
please accept our apologies for the delay you have experienced. 

Kind regards 

FOI Team | Information Management Department | Information Rights Section
| Essex Police 

Contact Us: [9]Help us help you | Essex Police  

Email: [10][Essex Police request email] 

Address: Information Management Department, Information Rights Section,
Essex Police HQ, PO Box 2, Chelmsford CM2 6DA   

For more information about your information rights, or how Essex Police
use your personal data please visit our Privacy Notice via the Essex
Police website
[11]https://www.essex.police.uk/hyg/fpnessex...

show quoted sections