The use of the Immigration Exemption under the Data Protection Act 2018

The request was successful.

Dear Oxford Brookes University,

I am writing to request information under the Freedom of Information Act 2000 regarding the use of the "immigration exemption" under Schedule 2 Part 1 Paragraph 4 of the Data Protection Act 2018. I ask you to provide me with:

1. The number of subject access requests (Article 15 General Data Protection Regulation) made under the Data Protection Act 2018 in:

a) 2018
b) 2019
c) by 30th September 2020

If feasible, please also provide the number of these requests that were immigration-related presented in the same timeline (2018 - 2019 - 2020).

2. The number of times information was redacted from the response to a subject access request on the basis of Schedule 2 Part 1 Para 4 of the Data Protection Act 2018 (the immigration exemption) in:

a) 2018
b) 2019
c) by 30th September 2020

3. The number of times appeals were made against the restriction in:

a) 2018
b) 2019
c) by 30th September 2020

4. The number of times those appeals were overturned in:

a) 2018
b) 2019
c) by 30th September 2020

Please provide the information in an electronic format most convenient to you.

If you require clarity on the request please do not hesitate to contact me at [email address] and I would be happy to clarify.

Upon locating the requested records, should providing these records for all years exceed the cost limit, please only provide data for 2020 (in the first place) and 2019 (if still within the cost limit). Should that still be too costly, please provide data for the most recent quarter (full three months) of 2020 for which these data are available.

Thank you for your prompt attention.

Yours faithfully,

Dr Kuba Jablonowski
the3million research associate
[email address]

Vanna Leathart, Oxford Brookes University

Dear Dr Jablonowski,

Freedom of Information Act Request - our reference 2020-241.

Thank you for your email dated 1 December 2020 requesting information from
Oxford Brookes University about Subject Access Requests.

The University will respond on or before 31 December 2020, the date on
which the 20 working day response period permitted by the Freedom of
Information Act ends.

I may need to contact you again if the request needs to be clarified; this
is to ensure that we provide you with the information you require.

Please note that in certain cases some information you have requested may
not be provided to you; this will only be information that can be withheld
by law. In these cases the reasons will be explained to you along with
your copy of any information that can be released to you.

Yours Sincerely

Vanna Leathart
--
Vanna Leathart
University Records Manager
IT Services
Oxford Brookes University
Please note my normal working days are Tuesday, Wednesday and Thursday.

Vanna Leathart, Oxford Brookes University

Dear Dr Jablonowski,

Freedom of Information Act Request - our reference 2020-241.

Further to your email of 1 December 2020 asking for information from
Oxford Brookes University about immigration and the Data Protection Act, I
am able to provide the following information in response to your request.

You asked for:

1. The number of subject access requests (Article 15 General Data
Protection Regulation) made under the Data Protection Act 2018 in:

a) 2018 - 10
b) 2019 - 19
c) by 30th September 2020 - 9

If feasible, please also provide the number of these requests that were
immigration-related presented in the same timeline (2018 - 2019 - 2020).

We do not always know why a person is making a Subject Access Request,
however, to the best of our knowledge the figures are: 

a) 2018 - 0
b) 2019 - 0
c) by 30th September 2020 - 0

2. The number of times information was redacted from the response to a
subject access request on the basis of Schedule 2 Part 1 Para 4 of the
Data Protection Act 2018 (the immigration exemption) in:

a) 2018 - 0
b) 2019 - 0  
c) by 30th September 2020 - 0  

3. The number of times appeals were made against the restriction in:

a) 2018 - N/A
b) 2019  - N/A  
c) by 30th September 2020  - N/A  

4. The number of times those appeals were overturned in:

a) 2018  - N/A  
b) 2019  - N/A  
c) by 30th September 2020  - N/A

If this information does not address your requirements under the Freedom
of Information Act or you wish to complain about any aspect of the
handling of this request, then you should contact the undersigned in the
first instance. Should you remain dissatisfied, then you may apply for an
internal review by contacting the Director of Marketing and Communications
at Oxford Brookes University, Headington Campus, Gipsy Lane, Oxford OX3
OBP (email: [1][email address] ).  Your request for internal
review should be submitted to us within 40 working days of receipt by you
of this response. 

During the independent review the handling of your information request
will be reassessed by staff who were not involved in providing you with
this response. If you remain dissatisfied with the handling of your
request or complaint, you have a right to appeal to the Information
Commissioner at The Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF. Further contact information and
details of the role and powers of the Information Commissioner can be
found on the Commissioner's website: [2]http://www.ico.org.uk/ 

Please note that the Information Commissioner is unlikely to investigate
your case until the University’s internal review process has been
completed.

Yours sincerely

Vanna Leathart

--
Vanna Leathart
University Records Manager
IT Services
Oxford Brookes University
Please note my normal working days are Tuesday, Wednesday and Thursday.

References

Visible links
1. mailto:[email address]
2. http://www.ico.gov.uk/