The use of the Immigration Exemption under the Data Protection Act 2018

Dear Kuba,

I acknowledge receipt of your email dated 1st December 2020.

Your request will now be dealt with under the Freedom of Information Act 2000 and has been allocated reference FOI20-441 which should be quoted in all correspondence. We will respond to your request within 20 working days starting the next working day after receipt, therefore you can expect to receive a response no later than 31st December 2020. Please note: The University will be closed for the Christmas break from 17:00 on Friday 18th December 2020 until 09:00 Monday 4th January 2021 and we will not be responding to emails during this time.

Please note that in order to fulfil your request we need to liaise with other teams across the University. Due to the current Coronavirus pandemic most staff are now working remotely, and it is likely that there will be a delay in responding to your request. Staff may not be able to assist as they may need to prioritise other work, cover for colleagues who are ill or be away from work themselves due to illness. However, we will do our best to meet this deadline and keep you informed should we be unable to do so.

In some circumstances a fee may be payable and, if that is the case, we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

Kind regards,

University Secretary’s Office
 
Swyddfa Ysgrifenydd y Brifysgol
Cardiff University
 
Prifysgol Caerdydd
Friary House
 
Friary House
Greyfriars Road
Cardiff
 
Heol y Brodyr Llwydion
Caerdydd
CF10 3AE
 
CF10 3AE
 
 
 
E-mail: [email address]
 
We welcome correspondence in Welsh or English. Corresponding in Welsh will not lead to any delay.
 
E-bost: [email address]
 
Rydym yn croesawu gohebiaeth trwy’r Gymraeg neu’r Saesneg. Ni fydd gohebu yn Gymraeg yn creu unrhyw oedi.

show quoted sections

Dear Dr Kuba Jablonowski

I am writing in response to your Freedom of Information request dated 1
December 2020.

For ease of reference, I have reproduced your questions below and set out
our corresponding responses.

1. The number of subject access requests (Article 15 General Data
Protection Regulation) made under the Data Protection Act 2018 in:

a) 2018                                     39

b) 2019                                     44

c) by 30th September 2020      28

If feasible, please also provide the number of these requests that were
immigration-related presented in the same timeline (2018 - 2019 - 2020).
 We do not hold a record of the topic of any request as subjects are
entitled to request any and all personal data held, however we can advise
that in 2019 one request listed the term ‘visa’ amongst the information
they were requesting.

2. The number of times information was redacted from the response to a
subject access request on the basis of Schedule 2 Part 1 Para 4 of the
Data Protection Act 2018 (the immigration exemption) in:

a) 2018                                                 0

b) 2019                                                 0

c) by 30th September 2020                  0

3. The number of times appeals were made against the restriction in:

a) 2018

b) 2019

c) by 30th September 2020

Not applicable

4. The number of times those appeals were overturned in:

a) 2018

b) 2019

c) by 30th September 2020

Not applicable

I trust this information satisfies your enquiry. The University has a
Freedom of Information Complaints Procedure should you feel dissatisfied
with this response or the way in which your request was handled.
Complaints must be made in writing and must set out why you believe the
University has not met its obligations under the Freedom of Information
Act. You may email your complaint to [1][email address] where it
will be forwarded to the Head of Compliance and Risk who will be
responsible for overseeing the review.

If you remain dissatisfied following the outcome of your complaint, you
have the right to apply directly to the Information Commissioner for
consideration. The Information Commissioner can be contacted at the
following address: Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF.

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

Kind regards

Swyddfa Ysgrifenydd y Brifysgol University Secretary’s Office

Prifysgol Caerdydd Cardiff University

Ebost : [2][email address] Email: [3][email address] 
 
 
 
The University welcomes
Mae'r Brifysgol yn croesawu correspondence in Welsh or English. 
gohebiaeth yn Gymraeg neu'n Saesneg.  Corresponding in Welsh will not lead
Ni fydd gohebu yn Gymraeg yn creu to any delay.
unrhwy oedi.

References

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