I would like to request the release of the following:
1. The system specification, user manuals, training materials and similar documents relating to the document management system used by the registry of the UK Supreme Court.
2. A list of all documents currently contained within the registry of the UK Supreme Court; including all metadata held on each document, the format in which the document is held, and if the text is either directly accessible or if it has been extracted using optical character recognition.
3. Any documents relating to plans for the future development of the document management system.
4. Any procedures developed specifically for handling freedom of information requests for documents held within the registry.
Sent request to Supreme Court of the United Kingdom again, using a new contact address.
I am now out of the office retuning on Monday 9 November. My e mails are
not being forwarded or monitored. If your query is urgent please contact
Christine Younger [email address] for matters
concerning the library , information management or Freedom of Information
or Rake Orekie on [email address] for matters
concerning IT. Alternatively please ring the UKSC main enquiry point on
020 7960 1900.
Ann Achow , Departmental Records Officer, The Supreme Court of the United
Kingdom, Parliament Square, London SW1P 3BD Tel 020 7960 1983
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Dear Mr Taylor
Thank you for your request received on 5 November and which you
re-submitted on 9 November 2009.
1. The system specification, user manuals, training materials and
similar documents relating to the document management system used by the
registry of the UK Supreme Court.
The information we hold in response to your question 1 is given below.
Please note that as the Ministry of Justice was responsible for setting
up the Supreme Court including its IT systems. As the documents
attached to this response are all the relevant information which the
Supreme Court holds in respect of your query any requests for further
information relating to your questions 1 and 3 should be directed to
the Ministry of Justice at [email address]
The system statement of requirements approved by the Programme Board in
July 2008 for the corporate (non case related) document management
system is attached.
The statement of requirements approved by the Programme Board in June
2008 for the case management document system is attached. Please note
that we do not have the Annexes referred to in the list of contents at
the front of this document.
The quick reference training sheet and more detailed manual which have
been provided electronically to staff are both attached.
We also hold 2 training manuals provided by the system supplier in hard
copy only. These comprise of approximately 500 double sided pages in
total. You may view these at our premises by prior arrangement if you
wish or request a copy. Should you require a copy you will be charged
the cost of copying and posting as allowed in Regulation 6 of FOIA
and covered in our Publication Scheme which is available on our website
at www.supremecourt.gov.uk, Should you decide to take up this option the
cost will be notified to you and is payable in advance. Please let me
know whether you wish to take up either of these options.
2. A list of all documents currently contained within the registry of
the UK Supreme Court; including all metadata held on each document, the
format in which the document is held, and if the text is either directly
accessible or if it has been extracted using optical character
The registry of the Supreme Court holds only information relating to the
court's functions and is, therefore, wholly derived from court records
which are exempt under section 32 of FOIA. The information you
request is also exempt from disclosure under section 32 of FOIA because
lists of documents, where they exist, were created only for the purposes
of the court's proceedings in a particular cause or matter. For that
reason I am sorry that I am unable to release any information we might
hold in connection with this part of your request.
3. Any documents relating to plans for the future development of the
document management system.
We do not hold any information concerning plans for the future
development of the document management system.
4. Any procedures developed specifically for handling freedom of
information requests for documents held within the registry.
The procedure for FOI requests relating to documents held within the
registry ie court records are detailed in our Publication Scheme. The
additional internal guidance which has been issued to our staff in
connection with handling FOI requests is as follows:
'The UKSC's Publication Scheme gives details of the information which we
make available routinely to the public. It is available on the website.
You may receive requests for information under the Freedom of
Information (FOI) or Data Protection (DP) Acts. There are tight response
deadlines set in the Acts for replying to written requests - 20 working
days for FOI and 40 calendar days for DP. Should you receive a request
for information which is not made available routinely under the
Publication Scheme it is important that you speak to your line manager
and Ann Achow, Departmental Records Officer as soon as possible. This is
so that there is sufficient time to deal with the request within the
appropriate deadline. Separate arrangements apply to the release of
information contained in Court records. In those cases you should speak
to Louise di Mambro for guidance.'
I should explain that Louise diMambro is the Registrar of the Supreme
As part of our obligations under the FOIA, we have an independent review
process. If you are dissatisfied with this decision, you may write to
request an internal review. The internal review will be carried out by
someone who did not make the original decision, and they will re-assess
how your request was handled.
If you wish to request an internal review, please write or send an email
to the Director of Corporate Services within two months of the date of
this reply, at the following address:
Director of Corporate Services
The Supreme Court of the United Kingdom
If you remain dissatisfied after an internal review decision, you have
the right to apply to the Information Commissioner's Office under
Section 50 of the FOIA. You can contact the Information Commissioner's
Office at the following address:
Information Commissioner's Office
Mrs A Achow
Departmental Records Officer
The Supreme Court of the United Kingdom
Tel: 020 7960 1983
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