The principles of management of police information (MoPI) and the General Data Protection Regulations (GDPR)

The request was successful.

Dear North Wales Police,

My questions are as follows:
Which records should not necessarily be retained and how do you differentiate between information that are collected for purely administrative purposes?
Do you keep Original exhibits if you do for how long do you keep them?
What system's do you use when deciding whether to keep intelligence product/reports?
Is North Wales Police use of NARC assessment consistent across other forces with regard to the type of information retained?

The college of policing states a clear period is defined as the length of time since a person last came to the attention of the police as an offender.

Does North Wales define a clear period may begin:
(a) on the date that the intelligence report was submitted
(b) on the date of the last police action
(c) when there is an issue date (fixed penalty notice or caution)
(d) on the date a decision was taken or handed down (cases either not proceeded with or there is an acquittal).
A clear period can be reset when there is:
(1) a new offence
(2) a suspected offence
(3) evidence of a risk of harm to others
(4) a request for information from other law enforcement agencies
(5) a request for DBS disclosures.
Does North Wales Police define the above clear periods reset process as the length of time since a person last came to the attention of the police as an offender?
Do North Wales Police reset clear periods by subject access requests?

Yours faithfully,
Andrew Davids

Freedom of Information Team, North Wales Police

1 Attachment

Dear Mr David,

Enquiry Ref: 2019/266

I acknowledge receipt of your Freedom of Information request.

 

As set out by the Freedom of Information Act, it will be our aim to
respond to your request by  29/03/2019.

If you have any questions regarding your request, please contact me.

Yours sincerely,

 

 

P.P Megan Rutledge

Rhyddid Gwybodaeth/Freedom of Information

Safonau Gwybodaeth a Chydymffurfiad /Information Standards and Compliance 

Ffôn /Phone 01745 539445

Est/ Ext 39445

E.bost/ E.mail [1][email address]

[2]1 NWP Strapline Logo Colour (B)

Rydym yn croesawu gohebiaeth yn y Gymraeg a’r Saesneg – byddwn yn ymateb
yn gyfartal i’r ddau ac yn ateb yn eich dewis iaith heb oedi. 

We welcome correspondence in Welsh and English – we will respond equally
to both and will reply in your language of choice without delay’.

 

 

Please note: we will process your personal data (i.e. your name, address,
email address, your request etc.) to record and respond to your freedom of
information request/s and provide cross-government advice, support and
co-ordination in responding to freedom of information requests. This data
will be held for two years, plus the current year.

[3]https://www.north-wales.police.uk/access...

 

 

References

Visible links
1. mailto:[email address]
3. https://www.north-wales.police.uk/access...

Freedom of Information Team, North Wales Police

1 Attachment

Dear Mr Davies,  

 

Enquiry Ref: 2019/266

I acknowledge receipt of your email received on 01/03/2019 requesting the
following information;

 

Which records should not necessarily be retained and  how do you
differentiate between information that are collected for purely
administrative purposes?

Do you keep Original exhibits if you do for how long do you keep them?

What system's do you use when deciding whether to keep intelligence
product/reports?

Is North Wales Police use of NARC assessment consistent across other
forces with regard to the type of information retained?

 

The college of policing states a clear period is defined as the length of
time since a person last came to the attention of the police as an
offender.

 

Does North Wales define a clear period may begin:

(a) on the date that the intelligence report was submitted

(b) on the date of the last police action

(c) when there is an issue date (fixed penalty notice or caution)

(d) on the date a decision was taken or handed down (cases either not
proceeded with or there is an acquittal).

A clear period can be reset when there is:

(1) a new offence

(2) a suspected offence

(3) evidence of a risk of harm to others

(4) a request for information from other law enforcement agencies

(5) a request for DBS disclosures.

Does North Wales Police define the above clear periods reset process as
the length of time since a person last came to the attention of the police
as an offender?

Do North Wales Police reset clear periods by subject access requests?

 

Please could you clarify what you define as ‘police action’?

 

To enable us to respond to your request please provide the details
requested above or alternatively indicate how we may otherwise assist you.

 

Unfortunately we are unable to research your request until we have
received this information and the clock will be stopped pending receipt of
your response.
If you would like to discuss this matter please do not hesitate to contact
me.

Yours sincerely,

 

Megan Rutledge

Uned Rhyddid Gwybodaeth/Freedom of Information
Unit                         

Prif Swyddog Gwybodaeth/ Chief Information Officer

Gwasanaethau Corfforaethol/Corporate Services

Ffôn /Phone 01745 539445

Est/ Ext 39445

E.bost/ E.mail [1][email address]

 

Rydym yn croesawu gohebiaeth yn y Gymraeg a’r Saesneg - byddwn yn ymateb
yn gyfartal i’r ddau ac yn ateb yn eich dewis iaith heb oedi.

 

We welcome correspondence in Welsh and English - we will respond equally
to both and will reply in your language of choice without delay.

 

[2]1 NWP Strapline Logo Colour (B)

 

 

References

Visible links
1. mailto:[email address]

Dear Freedom of Information Team,
The Information management
Retention, review and disposal states the review schedule in the NRAC states that:
A clear period may begin:

<on the date of the last police action>
Review
The documents also states:
Reviewing information held by forces to determine its adequacy and continuing necessity for a policing purpose is a reliable means of meeting the requirements of the Data Protection Act 1998.

By the time a review is triggered, the information under review may have already been used to make decisions and justify police action.

Yours sincerely,

Andrew Davies

Dear Freedom of Information Team,

You have asked me to clarify the term define the phrase ‘police action’?

The term Police Action is used within the Information management of police information. The term can be seen under the heading of Information Management, Retention, review and disposal 2.5 Clear periods (see link) https://www.app.college.police.uk/app-co...
the document states:
"A clear period may begin
on the date that the intelligence report was submitted
on the date of the last police action
when there is an issue date (fixed penalty notice or caution)
on the date a decision was taken or handed down (cases either not proceeded with or there is an acquittal)".

As stated the college of policing Information management (MoPI) uses the term <ON THE DATE OF THE LAST POLICE ACTION> (see 2.5 clear periods) The document further explains the review schedule defining clear periods. The document states:
"The review schedule in the NRAC states that reviews take place after designated clear periods. For the purpose of information management, a clear period is defined as the length of time since a person last came to the attention of the police as an offender"

The question I asked remains the same i.e. Does North Wales define a clear period may begin:
on the date of the last police action?
The definition of "Police action" is defined within Information management Retention, review and disposal 2.5 Clear Periods

Yours sincerely,

Andrew Davies

Freedom of Information Team, North Wales Police

4 Attachments

Dear Mr Davies

 

In response to your recent request for information, please find attached
our reply.

 

I have also attached a copy of our review procedure should you not be
happy with our response.

 

Regards,

 

 

P.P Megan Rutledge

Rhyddid Gwybodaeth/Freedom of Information

Safonau Gwybodaeth a Chydymffurfiad /Information Standards and Compliance 

Ffôn /Phone 01745 539445

Est/ Ext 39445

E.bost/ E.mail [1][email address]

[2]cid:image002.jpg@01D4D9AE.42746C10[3]cid:image003.jpg@01D4D9AE.42746C10

 

Rydym yn croesawu gohebiaeth yn y Gymraeg a’r Saesneg – byddwn yn ymateb
yn gyfartal i’r ddau ac yn ateb yn eich dewis iaith heb oedi. 

We welcome correspondence in Welsh and English – we will respond equally
to both and will reply in your language of choice without delay’.

 

 

 

Oeddech chi’n gwybod bod modd i chi gael mynediad i wybodaeth am Heddlu
Gogledd Cymru drwy Gynllun Cyhoeddi a Log Datgeliadau Heddlu Gogledd
Cymru?  Mae’r ddau ar gael drwy’r dolenni cyswllt isod:

 

Did you know you can access information about North Wales Police via the
North Wales Police Publication Scheme and the North Wales Police
Disclosure Log?  Both are available via the below links:

 

[4]http://www.north-wales.police.uk/accessi...

 

[5]https://www.north-wales.police.uk/access...

References

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1. mailto:[email address]
4. http://www.north-wales.police.uk/accessi...
5. https://www.north-wales.police.uk/access...