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The List of Streets for the County of Cambridgeshire

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Martin Sullivan

Dear Cambridgeshire County Council,

Please provide a copy of the following documents in digital format:
1 The List Of Streets as required under Highways Act Sec 36(6).
2. The returns made to central government of the mileages of each class of road including unclassified roads.
3. The condition surveys that will enable me to identify the unsurfaced unclassified roads.
4. The unsurfaced Unclassified Roads and Byways Open to all Traffic in shape file format (GPX or KLZ (or KLM))

Also please advise how the above are cross referenced to each other.

Yours faithfully,

Martin Sullivan

FOI, Cambridgeshire County Council

Dear Mr Sullivan

 

Re: Environmental Information Request ref 6539

 

Thank you for your email which was received on 6 May 2016 in which you
requested information about the list of streets for Cambridgeshire.

 

Your request will be dealt with in line with the Environmental Information
Regulations 2004.  In accordance with the Regulations, the Council aims to
respond to all requests within 20 working days, in this instance, by 6
June 2016.

 

If we require further information, clarification or a fee in order to
fulfil your request we will contact you again.  Please quote the reference
number above in all future correspondence concerning this request.

 

Yours sincerely,

 

 

Jo Withey

Information Governance Officer

Cambridgeshire County Council

SH1001

Shire Hall

Castle Hill

Cambridge

CB3 0AP

01223 729164

[1]www.cambridgeshire.gov.uk
[2]www.cambridgeshire.net

 

 

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ETE Policy and Business Support, Cambridgeshire County Council

2 Attachments

Dear Mr Sullivan,

I write with reference to your request of 06/05/2016 regarding the list of
streets in Cambridgeshire. Please find attached the requested information.

 

Please note: The release of information requested in Q4 is subject to a
fee. Our fees have been revised following recent guidance on the
Environmental Information Regulations 2004 (‘the EIR’), and set out the
ways in which customers can access highway asset record information. For
more information, please see our website:
[1]http://www.cambridgeshire.gov.uk/info/20...

 

I hope this information is helpful but if you are unhappy with the service
you have received in relation to your request and wish to make a complaint
or request a review, you should write to Dan Horrex, Corporate Information
Manager, Box SH1001, Shire Hall, Cambridge CB3 0AP or email
[2][email address] within 40 days of the date of this
letter.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

 

Generally, the ICO will not undertake a review or make a decision on a
request until the internal review process has been completed.

 

Kind Regards

James Barwise
Economy, Transport & Environment

 

The information in this email is confidential and may be legally
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Opinions expressed are those of the individual and do not necessarily
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Martin Sullivan

Dear ETE Policy and Business Support,
I have made a straightforward FOI request for a highway record, a document that I know already exists.
(see FOI 6539 APP A.xls - this mentions a shape file in the last column of the coloured section)

Would you please either provide the document at no charge to me or:
1. Explain why you believe this is an EIR matter rather than a FOIA.
2. On what basis you believe you can make a charge under either EIR or FOIA.

A similar request made of Herefordshire County Council was answered as expected. So I fail to see why Cambridgeshire County Council adopts this approach to a simple request, and for information that they clearly have available.

I intend taking this matter up with ICO if you are unwilling to provide the information requested.
Yours sincerely,

Martin Sullivan

Martin Sullivan left an annotation ()

Five weeks have passed and still not response from Cambridgeshire CC!

Martin Sullivan

Dear Cambridgeshire County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Cambridgeshire County Council's handling of my FOI request 'The List of Streets for the County of Cambridgeshire'.
On June 18th 2016 I asked the following questions as a reply to Cambridgeshire's answer to my original ones.
To date 25th July 2016 - I have not had any answer or even acknowledgement.

Would you please either provide the document at no charge to me or:
1. Explain why you believe this is an EIR matter rather than a FOIA.
2. On what basis you believe you can make a charge under either EIR or FOIA.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/t...

Yours faithfully,

Martin Sullivan

Martin Sullivan left an annotation ()

Today 29th August and still no response from Cambridgeshire County Council to two simple questions!

FOI, Cambridgeshire County Council

2 Attachments

Dear Mr Sullivan

 

We write in regard to your FOI request (Ref 6539) and associated ICO
complaint (FER0645865). This requested copies of our BOAT data and
unclassified roads data.

 

We can confirm that the BOAT data is part of our Public Rights of Way
dataset that we have now made available for use with an Open Government
Licence. We attach a copy of the PROW data in ESRI Shape File format
alongside the OGL.

 

The unclassified roads data is not part of this dataset and is still
currently subject to the ICO’s ongoing investigation.

 

Yours sincerely

 

Business Intelligence Team – Information and Records

Tel. 01223 699137,  Box No. OCT1224, Cambridgeshire County Council, Shire
Hall, Cambridge, CB3 0AP

 

The information in this email is confidential and may be legally
privileged. It is intended solely for the addressee. If you receive this
email by mistake please notify the sender and delete it immediately.
Opinions expressed are those of the individual and do not necessarily
represent the opinion of Cambridgeshire County Council. All sent and
received email from Cambridgeshire County Council is automatically scanned
for the presence of computer viruses and security issues. Visit
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FOI, Cambridgeshire County Council

2 Attachments

Dear Mr Sullivan

 

Re: Freedom of Information Request ref: 6539

 

Following the ICO Decision Notice FER0645865, I attach a copy of the
unsurfaced unclassified roads dataset and accompanying Open Government
Licence.

 

Yours sincerely

 

Business Intelligence Team – Information and Records

Cambridgeshire County Council

 

 

The information in this email is confidential and may be legally
privileged. It is intended solely for the addressee. If you receive this
email by mistake please notify the sender and delete it immediately.
Opinions expressed are those of the individual and do not necessarily
represent the opinion of Cambridgeshire County Council. All sent and
received email from Cambridgeshire County Council is automatically scanned
for the presence of computer viruses and security issues. Visit
[1]www.cambridgeshire.gov.uk

References

Visible links
1. http://www.cambridgeshire.gov.uk/

Dear FOI,

Whilst the requested data has finally been supplied as a KML file (ie the shape of the unsurfaced roads) it seems that the normal data that would come with these has either been redacted or deleted. This might typically be the Street Name, the local identification number, (or USRN), and Parish.
Without this the shape files have very limited value.

I cannot find any reason why this additional information has not been included.

Yours sincerely,

Martin Sullivan

FOI, Cambridgeshire County Council

Dear Mr Sullivan - thank you for your email. We are looking into this and will get back to you as soon as we can.

Yours sincerely

Business Intelligence Team – Information and Records

Cambridgeshire County Council

show quoted sections

FOI, Cambridgeshire County Council

Dear Mr Sullivan

We have looked into your query and can confirm that the unsurfaced roads dataset has been provided to you in its entirety. The additional fields you mention are not included in the unsurfaced roads data and therefore are not part of the KML file.

Yours sincerely

Business Intelligence Team – Information and Records
Cambridgeshire County Council

Dear FOI,
Thank you for your answer, but what you have provided in the zip file has no relationship to my original questions.
Your earlier reason concerning the use of IP rights that was overruled by ICO has been completely overlooked. The data you have provided in the zip file IS NOT data that has come from the LSG or NSG comparing it with the publicly available data on www.streetworks.org
In my view, you have circumvented the ruling made by the ICO in providing what is misleading data – and I will be asking them to further review their findings
a) The file supplied does not show any unsurfaced roads that would appear on the List of Street.
b) I expected the file to include point to point shapes, (as with your PRoW data). But what each show is a loop – why?
c) One of these given shapes (just off the A47 near Guyhurn) ends up half way across the River Nene! Most of the others appear in the middle or side of fields, with no linking roads.
d) I have checked a number of these 1) against the Cambridge CC online highways map 2) on www.roadworks.org none of those provided am I able to find on either. I can only conclude that these not publicly maintained streets. So, what are they then?
Here are three examples of streets which should enable you to provide the information I have been asking you for. This should further enable you to locate the details of ALL such streets in Cambridgeshire. Perhaps then this matter can be concluded.

Long Holm Drove (near Earith) Shown on Adopted Highways map (Cambridge CC website) and List of Streets. (indecently the List of Streets.pdf does not appear to open and therefore it is not able to be downloaded and viewed- which would answer my first original question)
On Ordnance Survey 1:25 and 1:50 maps it is shown as Other Routes with Public Access (ORPA)
On Roadworks.org (NSG Reinstatement) it is named as Long Holm Drove, Over and has the Unique Street Reference Number (USRN) 35301640.

Slatebarn Drove (near? Whittlesey) Shown on Adopted Highways map.
On Ordnance Survey 1:25 and 1:50 maps it is shown as Other Routes with Public Access (ORPA)
On Roadworks.org (NSG Reinstatement) it is named as Slatebarn Drove, Whittlesey and has the Unique Street Reference Number (USRN) 14502038. This goes on to join Whittlesey Byway 55 (BOAT) USRN 14502480.

Byall Fen Drove (near Little Downham) again shown on Adopted Highways map.
Again, shown on OS Maps as ORPA.
On Roadworks.org is named Byall Fen drove, Downham and has the USRN 12006089. Leading to it is Downham Byway (BOAT) 39 and to the north Downham Byway 38.

Yours sincerely,

Martin Sullivan

FOI, Cambridgeshire County Council

Dear Mr Sullivan

Following your email, we have discussed your points with the relevant team and I have copied their replies below. Hopefully this will provide some clarity with regard to your queries and I have copied the ICO Casework address into this reply.

The information in question in regard to the ICO’s Decision Notice was the first part of question 4, of your original request, seeking a copy of “the unsurfaced Unclassified Roads” data. The "unsurfaced Unclassified Roads” data we hold is our record of soft roads as they are considered ‘unsurfaced’. We have sought to comply fully with the ICO Decision Notice and have supplied the information held, so hopefully the following will explain further the information that we hold and have provided.

Q a) The file supplied does not show any unsurfaced roads that would appear on the List of Street.

Answer: The dataset supplied to Mr Sullivan contains the County Council's records of 'Soft Roads'. These are roads which the authority maintains to a lower standard than ordinary carriageway, and as such they would be considered as (and the great majority of them are) 'unsurfaced'. Mr Sullivan refers to unsurfaced roads which appear on the List of Streets, but which are not shown within the dataset we supplied. The Soft Roads records supplied do not currently appear in the list of streets, but as they are publically maintainable roads (albeit to a lower standard), we are currently undertaking a project to ensure these are added. They will then appear on the online mapping that Mr Sullivan has been using.

Q b) I expected the file to include point to point shapes, (as with your PRoW data). But what each show is a loop – why?

Answer: The data is recorded in MapInfo tab format, and the roads are plotted as polygons, not lines. I cannot see why the shapes would be showing as "loops" as Mr Sullivan mentions. If our translation of the data from MapInfo format into KML format has presented Mr Sullivan with any problems, I am more than happy to supply the original un-translated files for his own conversion.

Q c) One of these given shapes (just off the A47 near Guyhurn) ends up half way across the River Nene! Most of the others appear in the middle or side of fields, with no linking roads.

Answer: The shape ending in the River Nene is an error within the dataset. It was historically part of a County maintained road, which is why it is in the dataset, but has since been stopped up by a Side Road Order. We will remove it from the data.

Q d) I have checked a number of these 1) against the Cambridge CC online highways map 2) on www.roadworks.org none of those provided am I able to find on either. I can only conclude that these not publicly maintained streets. So, what are they then?
Here are three examples of streets which should enable you to provide the information I have been asking you for. This should further enable you to locate the details of ALL such streets in Cambridgeshire. Perhaps then this matter can be concluded.

Answer: The streets Mr Sullivan gives as examples are all listed within our LSG as being metalled, and thus they are recognised as 'surfaced' roads. Therefore they have not been disclosed as part of the data requested. It may be the case that the surfaces have degraded significantly since these roads were recorded as having a metalled surface, so that they now appear unsurfaced. We therefore would not be able to pick out these roads using our current LSG dataset, and possess no other dataset in which this information is readily available.

Yours sincerely

Matthew Smith – Senior Information Management Analyst
Business Intelligence Team – Information and Records
Tel. 01223 699137, Box No. OCT1224, Cambridgeshire County Council, Shire Hall, Cambridge, CB3 0AP

Dear FOI,
Thank you for your answers, which I will study in detail before I respond.

One question relation to this answer;
Answer: The data is recorded in MapInfo tab format, and the roads are plotted as polygons, not lines. I cannot see why the shapes would be showing as "loops" as Mr Sullivan mentions. If our translation of the data from MapInfo format into KML format has presented Mr Sullivan with any problems, I am more than happy to supply the original un-translated files for his own conversion.

Could I please request this file in KLM format as I have no recollection of seeing this or provide a link to where this was made? This will enable me to double check the results I had showing loops.
Thank you

Yours sincerely,

Martin Sullivan

FOI, Cambridgeshire County Council

5 Attachments

Dear Mr Sullivan

Thank you for your email. Please find the MapInfo format files attached.

Yours sincerely

Matthew Smith – Senior Information Management Analyst Business Intelligence Team – Information and Records Tel. 01223 699137, Box No. OCT1224, Cambridgeshire County Council, Shire Hall, Cambridge, CB3 0AP

Dear FOI,
My request was for this in KLM format - as you can imagine I don't have the very expensive Mapinfo software, but I am sure there is the technology in Cambs CC to convert into this format.

Yours sincerely,

Martin Sullivan

FOI, Cambridgeshire County Council

Dear Mr Sullivan

We have looked into your query and we don't appear to have a way to create a KLM file. We've previously provided the data as a KML file to you, but can provide another copy if required.

Yours sincerely

Matthew Smith – Senior Information Management Analyst Business Intelligence Team – Information and Records Tel. 01223 699137, Box No. OCT1224, Cambridgeshire County Council, Shire Hall, Cambridge, CB3 0AP

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