The expiry date for your Microsoft Enterprise Agreement

Philip Jordan made this Freedom of Information request to Southampton City Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was refused by Southampton City Council.

Dear Southampton City Council,

I am writing to make an open government request for all the information to which I am entitled under the Freedom of Information Act 2000.

Can we ask you to supply us answers to the following questions within 20 working days from receipt of this request:

Do you use Microsoft or Google as your office productivity tool?

1. If Google, when does your current agreement finish?
2. If Microsoft, can you provide details of your Microsoft Enterprise Agreement (EA) including:
a) The commencement date of the present agreement;
b) The term (in months) of the agreement and its termination date;

I would like the above information to be provided to me on paper or in electronic format. My contact address is outlined below under my signature.

If this request is too wide or unclear, I would be grateful if you could contact me as I understand that under the Act, you are required to advise and assist requesters. If any of this information is already in the public domain, please can you direct me to it, with page references and URLs if necessary?

If you have any queries, please do not hesitate to contact me via email or phone and I will be very happy to clarify what I am asking for and discuss the request. Please find my contact details outlined below.

I understand that you are required to respond to my request within 20 working days after you receive it. I would be grateful if you could confirm in writing that you have received this request.

I look forward to hearing from you.

Yours faithfully,

/s/ Phil Jordan

Ancoris Ltd.
Lily Hill Park
Lily Hill Road
Bracknell RG12 2SJ

Tel. 020 3626 9574

Information, Southampton City Council

Thank you for contacting Southampton City Council.

Your enquiry will be passed to the relevant team/officer for action.

If you have made a request for information, you will receive a response
promptly, and within the statutory timeframe for compliance. Once your
request has been logged, you will receive further details of this, and you
may be contacted if we require further information from you.

IMPORTANT INFORMATION:

Due to unprecedented challenges facing the Council during the coronavirus
(COVID-19) pandemic, resources are being diverted from service areas, so
that key services can be provided. As such, there may be a delay in
providing you with the information requested within the statutory
timeframe.

The Council is will still process your request promptly, and you will
receive a response as soon as possible. I hope that this is understandable
during this extraordinary period.

If you have any queries, please contact the Council's Corporate Legal Team
on 023 8083 2129.

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, Environmental Information Regulations 2004 or
data protection legislation. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it, and notify us. SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

Information, Southampton City Council

Dear Philip Jordan,

 

Thank you for your Freedom of Information request. On review, the Council
considers that it is not obliged to comply with this request in accordance
with section 14 of the FOIA, as the request has been deemed to be
vexatious for the following reason(s):

 

·        The Council is satisfied that there is no reasonable grounds for
making the request, because it appears that it is made purely for
commercial purposes.

 

·        The Council is further satisfied that disclosure of the requested
information would not be of sufficient value to public at large. This is
because the information request is aimed at identifying the Council’s
current software providers for office productivity tools. The requested
information would identify when/if the next re-tender is due and the
minimum requirements for any company wanting to submit a tender proposal
for these services. As such, this information could clearly be used for
commercial benefit as it would allow those companies a head start when
preparing tender submissions.  However, there would be minimal public
benefit from the provision of these records. Furthermore, some of the
information requested would likely be provided as part of any tender
competition for these services. As such, some information will likely be
made available if a service need is identified, or any current contracts
become due for re-tender.    

 

·        The Council is further satisfied that responding would likely
cause require a disproportionate level of effort. The level of work
required to compile this information would not be proportionate to value
of this information to the public at large. This would be particularly
disproportionate at this time as the Council is currently responding to a
pandemic level crisis, and various staff and services have been redeployed
to essential services. This would therefore place an unjustified level of
disruption on the authority during these extraordinary times.

 

The Council does have a requirement, under S16 of the Freedom of
information Act 2000, to consider how it can provide advice and assistance
in helping the requester submit a request that would not be considered
vexatious. Unfortunately, I’m not currently able to identify how best to
adapt your request in order for it to be considered valid, though you are
welcome to provide an adapted version of this request for the Council to
consider.

 

Please note that any such request submitted further to this response, will
be treated as a new request for information under the terms of the Freedom
of Information Act 2000.

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to:

 

Service Director – Legal and Governance

Southampton City Council

Civic Centre

SOUTHAMPTON

SO14 7LT

 

Email: [1][email address]

 

Please remember to quote the reference number above in any future
communications.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.

 

The Information Commissioner can be contacted at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113

Fax: 01625 524510

Email: [2][email address]

Regards,

 

Nathan Matterson
Information Governance Officer

Legal & Governance

Southampton and Fareham Legal Services Partnership
Southampton City Council
Tel: 023 8083 3000 (switchboard)

[3]@SouthamptonCC    [4]facebook.com/SotonCC

 

FOI-2021-0485-038572/01720073

 

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, Environmental Information Regulations 2004 or
data protection legislation. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it, and notify us. SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

References

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