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Dear Mr Wren,

Thank you for your request dated 8 May 2009, a copy of which is
enclosed below.

I have now had a chance to gather the requested information from the
appropriate departments and will respond to each of your numbered
requests in turn. I have also been provided with some information
clearly explaining the reasons for the creation of the new open plan
management suite at the Council House, which is the subject of your
request.

The reasons for the creation of the open plan management suite

As you may be aware, one of the most consistent criticisms of the city
council from residents over the years has been the failure of the
council's different departments and services to work together in a
joined up way to ensure the best service for the customer and the best
value for the council tax payer. The new Strategic Leadership Team
(SLT), led by Chief Executive Jan Ormondroyd, is determined to change
this culture and create a council that works in a unified way to meet
the city's challenges. The new management suite on the 3rd floor of The
Council House brings together all Strategic Directors in one open plan
office with shared meeting spaces and facilities. It is a functional
working space with 'no frills' office furniture and equipment and where
no Strategic Director has their own separate private office. This new
approach means that the council's Strategic Directors can work more
closely together, calling on advice and support from each other as and
when issues arise. Ultimately, this will lead to a city council that is
more unified, co-ordinated and responsive and will deliver real benefits
to the residents we serve.

1. The full salary (including benefits) paid to the Chief Executive of
the authority from April 2008 - April 2009

£186,715.

2. The full salary (including benefits) projected to be paid to the
Chief Executive of the authority from April 2009 - April 2010

Currently there are no plans to alter the salary of the Chief Executive
for the 2009-2010 financial year.

3. The cost of any expenses, reimbursements or other payments made to
the Chief Executive of the authority over and above their salary from
April 2008 - April 2009

I enclose a spreadsheet setting out the expense claims of the Chief
Executive. I can also confirm that relocation costs of £2812.71 have
been claimed, relating to her move from Hull to Bristol in 2008 to take
up post.

4. Please state the total number of hours the Chief Executive is
projected to be working on an "in-depth review of how the NHS and social
care can effectively tackle discrimination against older people" for the
NHS South West/Department of Health

This review is currently being scoped, however it is expected that the
Chief Executive's working hours will not exceed the equivalent of six
working days before the end of this autumn.

5. Please provide the details of any compensation package NHS South
West/Department of Health will be providing to Bristol City Council to
reimburse for the Chief Executive's time.

A compensation package will not be provided to Bristol City Council.
However the clear benefit for Bristol, and the UK overall, will be the
recommendations of this important review that will lead to actions to
end existing unjustifiable discriminatory practices in the health and
adult social care system. In addition, the reputation of the city
council and, more importantly, of Bristol as a whole will be enhanced as
it plays a key role in leading this national initiative. This review
will not detract from the commitments and work undertaken for the
residents of Bristol.

6. Please provide the total cost of the recent renovations and
improvements to the Chief Executive/Strategic Leadership Team's offices
on the third floor of the Council House

I enclose a spreadsheet setting out the set up costs relating to the
new SLT Office.

7A. Please provide the total costs of the recent renovations and
improvements to the Chief Executive/Strategic Leadership Team's offices
on the third floor of the Council House

Please see attached spreadsheet (as above).

7B. Provide detailed costs for the building, construction and
decorating work.

Please see attached spreadsheet (as above).

7C. Provide detailed costs for electrical and plumbing work.

Please see attached spreadsheet (as above).

7D. Provide detailed costs for glazing.

Please see attached spreadsheet (as above).

7E. Provide detailed costs for office furniture.

Please see attached spreadsheet (as above).

7F. Provide detailed costs for other furniture.

No other furniture was procured.

7G. Provide detailed costs for carpeting and curtains.

Please see attached spreadsheet (as above). No curtains were procured.
Window blinds were replaced and this cost is shown on the spreadsheet.

7H. Provide detailed costs for new IT and computer equipment

Please see attached spreadsheet (as above).

7I. Electronic telecommunications equipment (e.g. Mobile phones,
blackberries, PDA's etc).

Please see attached spreadsheet (as above). The Chief Executive's
blackberry mobile phone has been included in the costs, however, this
phone is not new and not a set up cost.

7J. Catering, refreshment and kitchen equipment.

Please see attached spreadsheet (as above)..

7K. Any other costs.

Please see attached spreadsheet (as above)..

8. If "bullet proof" glazing has been installed by Bristol City
Council as part of this refurbishment please provide the reasoning
behind this expense.

Bullet proof glazing has not been installed.

9. Please state the total square footage of the Chief
Executive/Strategic Leadership Team's new offices

525 sqm. This figure is for the total area of the SLT offices which
includes the meeting rooms, corridor, photocopier rooms, kitchen and
reception area.

Please see below for a detailed breakdown:

a. 260.5 sqm - This figure is for just the working office area. (Divide
this by the number of people working in this area (21) = 12.4 sqm
(133.4 sq ft) per person).
b. 290.2 sqm- This figure is for the open plan area including the
breakout area. Divide this by the number of people working in this area
(21) = 13.8 sqm (148.5 sq ft) per person.
c. 457.7 sqm - This figure is for the total area of the SLT offices
including the meeting rooms, resource rooms, kitchen and reception area
but excluding the corridor.

10. Please state the total square footage of each member of the
strategic leadership team's existing private office space

The Strategic Leadership Team do not have private office space - they
all work within an open plan area. In relocating to a shared open plan
office we have freed up space in other Council offices which were
previously occupied by all members of the Strategic Leadership Team.
These areas can now be reallocated to other Council service areas for
their use, therefore providing better use of resources.

Total sqm of the their previous offices were 336.8 sqm. Divide this by
the number of people working in this area (21) = 16 sqm (172.2 sq ft).
The Strategic Leadership now have less space per person.

This response should answer your request in full, however if you are
not satisfied with this response or wish to lodge an appeal against any
exemptions that may have been applied, you can do so by writing to the
Data Protection Officer at Bristol City Council Legal Services, The
Council House, College Green, Bristol, or [Bristol City Council request email]. Details
of the complaints procedure can be found at
http://www.bristol.gov.uk/complaints.

If, after you have exhausted the council’s complaints procedure, you
are still not satisfied with the response you have received you have the
right to complain to the Information Commissioner, details of your right
to complain can be found at http://www.ico.gov.uk/complaints.aspx

Copyright notice
The provision of information by Bristol City Council under this scheme
does not imply a right to reproduce or commercially exploit such
information without the Council's express prior written permission.
Reproduction or commercial exploitation of materials supplied under
this scheme without the express permission of Bristol City Council may
be an infringement of copyright.
The Council is unable to grant permission to reproduce or re-use any
material accessed through this scheme that is the property of third
parties. Permission to reproduce or re-use such material must be
obtained from the copyright holders.

Yours sincerely

A Marshall

show quoted sections

09:33:11 >>>
Dear Sir or Madam,

Please could you provide me with the following information:

1. The full salary (including benefits) paid to the Chief
Executive
of the authority from April 2008 - April 2009

2. The full salary (including benefits) projected to be paid to
the
Chief Executive of the authority from April 2009 - April 2010

3. The cost of any expenses, reimbursements or other payments
made
to the Chief Executive of the authority over and above their
salary
from April 2008 - April 2009

4. Please state the total number of hours the Chief Executive is
projected to be working on an "in-depth review of how the NHS and
social care can effectively tackle discrimination against older
people" for the NHS South West/Department of Health

5. Please provide the details of any compensation package NHS
South
West/Department of Health will be providing to Bristol City
Council
to reimburse for the Chief Executive's time.

6. Please provide the total cost of the recent renovations and
improvements to the Chief Executive/Strategic Leadership Team's
offices on the third floor of the Council House

7. Please provide detailed costs for these offices under the
following headings:

- Building, construction and decorating work

- electrical and plumbing work

- glazing

- office furniture

- other furniture

- carpeting and curtains

- new IT and computer equipment

- electronic telecommunications equipment (eg. mobile phones,
Blackberries, PDAs etc)

- catering, refreshment and kitchen equipment

- any other costs

8. If "bullet proof" glazing has been installed by Bristol City
Council as part of this refurbishment please provide the
reasoning
behind this expense.

9. Please state the total square footage of the Chief
Executive/Strategic Leadership Team's new offices

10. Please state the total square footage of each member of the
strategic leadership team's existing private office space

Yours faithfully,

Bill Wren

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______________________________________________________________________
'Do it online' with our growing range of online services - http://www.bristol.gov.uk/services

Sign-up for our email bulletin giving news, have-your-say and event information at: http://www.bristol.gov.uk/newsdirect

View webcasts of Council meetings at http://www.bristol.gov.uk/webcast