Systems IT

Jayne lacy made this Freedom of Information request to British Film Institute
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Dear British Film Institute,

We would appreciate your response to the following questions:

Finance System
- What Applications are you running for Finance System?
- When does the contract expire?
- Which vendor/System Integrator (SI) implemented your current System?
- Who is your current system support partner?
- How much do you spend on support for your current system?
- Are you planning to renew or replace your current System?
- Are you planning to tender for a new system upon expiry?
- If tender, when are you planning to publish for a tender (PQQ, RFI, RFP)?
- Which framework do you use for procurement?

HR System
- What Applications are you running for HR system?
- When does the contract expire?
- Which vendor/System Integrator (SI) implemented your current System?
- Who is your current system support partner?
- How much do you spend on support for your current system?
- Are you planning to renew or replace your current System?
- Are you planning to tender for a new system upon expiry?
- If tender, when are you planning to publish for a tender (PQQ, RFI, RFP)?
- Which framework do you use for procurement?

CRM System
- What Applications are you running for CRM system?
- When does the contract expire?
- Which vendor/System Integrator (SI) implemented your current System?
- Who is your current system support partner?
- How much do you spend on support for your current system?
- Are you planning to renew or replace your current System?
- Are you planning to tender for a new system upon expiry?
- If tender, when are you planning to publish for a tender (PQQ, RFI, RFP)?
- Which framework do you use for procurement?

Projects System
- What Applications are you running for projects?
- When does the contract expire?
- Which vendor/System Integrator (SI) implemented your current System?
- Who is your current system support partner?
- How much do you spend on support for your current system?
- Are you planning to renew or replace your current System?
- Are you planning to tender for a new system upon expiry?
- If tender, when are you planning to publish for a tender (PQQ, RFI, RFP)?
- Which framework do you use for procurement?

BI System
- What Applications are you running for BI?
- When does the contract expire?
- Which vendor/System Integrator (SI) implemented your current System?
- Who is your current system support partner?
- How much do you spend on support for your current system?
- Are you planning to renew or replace your current System?
- Are you planning to tender for a new system upon expiry?
- If tender, when are you planning to publish for a tender (PQQ, RFI, RFP)?
- Which framework do you use for procurement?

Planning and Budgeting System
- What Applications are you running for Planning and Budgeting?
- When does the contract expire?
- Which vendor/System Integrator (SI) implemented your current System?
- Who is your current system support partner?
- How much do you spend on support for your current system?
- Are you planning to renew or replace your current System?
- Are you planning to tender for a new system upon expiry?
- If tender, when are you planning to publish for a tender (PQQ, RFI, RFP)?
- Which framework do you use for procurement?

Workforce Planning System
- What Applications are you running for Workforce Planning?
- When does the contract expire?
- Which vendor/System Integrator (SI) implemented your current System?
- Who is your current system support partner?
- How much do you spend on support for your current system?
- Are you planning to renew or replace your current System?
- Are you planning to tender for a new system upon expiry?
- If tender, when are you planning to publish for a tender (PQQ, RFI, RFP)?
- Which framework do you use for procurement?

1) What is your budget for IT spend for 2017/2018
2) Are you planning to join a Shared Service in the next 1 - 2 years?
3) Who is responsible for the procurement process?

Yours faithfully,

Jayne lacy

foi, British Film Institute

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Best regards,

BFI

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Dear British Film Institute,

4) What is the size of the organisation?
5) How man Finance FTEs?
6) How many HR FTEs?
7) How many Procuremenmt FTEs?

Yours faithfully,

Jayne lacy

foi, British Film Institute

Dear Jayne Lacy,

 

In response to your FOI request of 10 April 208. See below response.

 

Finance System

-              What Applications are you running for Finance System?
Integra

-              When does the contract expire? Year on year contract

-              Which vendor/System Integrator (SI) implemented your
current System? Capita IB Solutions

-              Who is your current system support partner? Capita IB
Solutions

-              How much do you spend on support for your current system?
Nil/In-house

-              Are you planning to renew or replace your current System?
No

-              Are you planning to tender for a new system upon expiry? No

-              If tender, when are you planning to publish for a tender
(PQQ, RFI, RFP)? N/A

-              Which framework do you use for procurement? If using a
Framework, either Crown Commercial Service (CCS), London Universities
Purchasing Consortium (LUPC) or Eastern Shires Purchasing Organisation
(ESPO)

 

HR System

-              What Applications are you running for HR system? iTrent

-              When does the contract expire? 2021

-              Which vendor/System Integrator (SI) implemented your
current System? Midland HR

-              Who is your current system support partner? Midland HR

-              How much do you spend on support for your current system?
£20k

-              Are you planning to renew or replace your current System?
No

-              Are you planning to tender for a new system upon expiry? No

-              If tender, when are you planning to publish for a tender
(PQQ, RFI, RFP)? N/A

-              Which framework do you use for procurement? If using a
Framework, either Crown Commercial Service (CCS), London Universities
Purchasing Consortium (LUPC) or Eastern Shires Purchasing Organisation
(ESPO)

 

CRM System

-              What Applications are you running for CRM system? N/A

-              When does the contract expire? N/A

-              Which vendor/System Integrator (SI) implemented your
current System? N/A            Who is your current system support partner?
N/A

-              How much do you spend on support for your current system?
N/A

-              Are you planning to renew or replace your current System?
N/A

-              Are you planning to tender for a new system upon expiry?
N/A

-              If tender, when are you planning to publish for a tender
(PQQ, RFI, RFP)

-              Which framework do you use for procurement? If using a
Framework, either Crown Commercial Service (CCS), London Universities
Purchasing Consortium (LUPC) or Eastern Shires Purchasing Organisation
(ESPO)

 

Projects System

-              What Applications are you running for projects? Microsoft
Project

-              When does the contract expire? On-going (Microsoft SLA)

-              Which vendor/System Integrator (SI) implemented your
current System? N/A

-              Who is your current system support partner? Microsoft

-              How much do you spend on support for your current system?
N/A

-              Are you planning to renew or replace your current System?
No

-              Are you planning to tender for a new system upon expiry?
N/A

-              If tender, when are you planning to publish for a tender
(PQQ, RFI, RFP)? N/A

-              Which framework do you use for procurement? If using a
Framework, either Crown Commercial Service (CCS), London Universities
Purchasing Consortium (LUPC) or Eastern Shires Purchasing Organisation
(ESPO)

 

BI System

-              What Applications are you running for BI? Power BI

-              When does the contract expire? On-going

-              Which vendor/System Integrator (SI) implemented your
current System? N/A

-              Who is your current system support partner? Microsoft

-              How much do you spend on support for your current system?
N/A

-              Are you planning to renew or replace your current System?
No

-              Are you planning to tender for a new system upon expiry?
N/A

-              If tender, when are you planning to publish for a tender
(PQQ, RFI, RFP)? N/A

-              Which framework do you use for procurement? If using a
Framework, either Crown Commercial Service (CCS), London Universities
Purchasing Consortium (LUPC) or Eastern Shires Purchasing Organisation
(ESPO)

 

Planning and Budgeting System

-              What Applications are you running for Planning and
Budgeting? N/A

-              When does the contract expire? N/A

-              Which vendor/System Integrator (SI) implemented your
current System? N/A

-              Who is your current system support partner? N/A

-              How much do you spend on support for your current system?
N/A

-              Are you planning to renew or replace your current System?
N/A

-              Are you planning to tender for a new system upon expiry?
N/A

-              If tender, when are you planning to publish for a tender
(PQQ, RFI, RFP)? N/A

-              Which framework do you use for procurement? If using a
Framework, either Crown Commercial Service (CCS), London Universities
Purchasing Consortium (LUPC) or Eastern Shires Purchasing Organisation
(ESPO)

 

Workforce Planning System

-              What Applications are you running for Workforce Planning?
N/A

-              When does the contract expire?  N/A

-              Which vendor/System Integrator (SI) implemented your
current System? N/A

-              Who is your current system support partner? N/A

-              How much do you spend on support for your current system?
N/A

-              Are you planning to renew or replace your current System?
N/A

-              Are you planning to tender for a new system upon expiry?
N/A

-              If tender, when are you planning to publish for a tender
(PQQ, RFI, RFP)? N/A

-              Which framework do you use for procurement? If using a
Framework, either Crown Commercial Service (CCS), London Universities
Purchasing Consortium (LUPC) or Eastern Shires Purchasing Organisation
(ESPO)

 

1)            What is your budget for IT spend for 2017/2018 £550k

2)            Are you planning to join a Shared Service in the next 1 - 2
years? No

3)            Who is responsible for the procurement process? Director of
Finance

 

 

Best regards,

 

FOI Team

 

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