Official

Dear S. Macqueen,

As per our email of 11/06/2020 to your email address (of which you
responded to) we have answered your FOI request.

Your follow up email, as advised in our email of 15/06/2020, was passed to
our Data protection officer and our Trees and Planning teams.

The data protection officer, as per their email on 16/06/20 has answered
their portion of your query. Should you wish to obtain answers to the rest
of it you will need to approach the officers in our Trees and Planning
Teams (emails addresses CC’d into our email of the 15/06/20) and they will
assist you. As you have not requested any further held information your
current queries with the Trees and Planning teams are not considered an
FOI request.

Yours faithfully

FOI and DPA Officer

[1][email address]

From: S. Macqueen <[FOI #669963 email]>
Sent: 10 July 2020 10:40
To: FOI LBR <[email address]>
Subject: Re: Freedom of Information request - Supporters' representation
for TPO 1047 planning committee 11th March 2020

Dear Richmond upon Thames Borough Council,

Please reply on this forum to our request which is delayed and by law
should normally be responded to promptly.

Yours faithfully,

S. Macqueen

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Official

Dear S Macqueen,

Thank you for your email.

Please find attached the documents we sent you as part of your Freedom of
Information request as requested below.

Thank you

Yours faithfully

FOI and DPA Officer

[1][email address]

From: S. Macqueen <[FOI #669963 email]>
Sent: 12 July 2020 10:27
To: FOI LBR <[email address]>
Subject: RE: Freedom of Information request - Supporters' representation
for TPO 1047 planning committee 11th March 2020

Dear FOI LBR,
Thank you for your reply.
I would like the information requested to be sent to this site and trust
that will be speedily actioned as you have the zip file already in place.

For clarification of this matter and why I am pursuing this public forum,
I append the following information:
We requested that this support data be included for the 11th March
Committee Meeting for a fair, balanced and transparent presentation for
Councillors and the Public to debate and come to a view. We did not get a
reply to this request and the data was not displayed for the Committee.
Our Ward Councillor's request for two of the pertinent support submissions
from environmental groups and supporters to be added to the supplementary
agenda were not, to our knowledge, added and you can see on the webcast a
Councillor looking unsuccessfully for the Friends of the Earth local
group's submission which our Ward Councillor refers to in his three minute
presentation. The issue was presented as a neighbourhood dispute without
this balancing data. See webcast below link:
[2]https://richmond.public-i.tv/core/portal...

We asked for this data again on the 16th March 2020 and had no reply or
action.
On the 11th June 2020 we submitted an FOI request on this forum and
surprise, surprise we had the below reply on 11th June 2020 with the
submissions re-dacted but not sent to this site:
Reply:
Request for Information - LBR2019/1365 - TPO 1046 planning committee 11th
March 2020
I refer to your request for information received on 16/03/2020. Sorry for
the delay in responding.
Your request:
Fifteen additional Support submissions sent to Tree Officer for TPO 1046
planning committee 11th March 2020 . Summarised by the Officer but not
seen in full to our knowledge on the supplementary agends or put on line
for public view.
Our response:
Please find the requested documents attached. Some information requested
is third party personal data/personal data of another person to which the
exception under Regulation 13(2A) applies. The documents have been
redacted accordingly.

We asked for further information and action as the matter had not been
satisfactorily resolved and had no reply until we asked on this site again
for the data to be submitted here on the 10th July 2020 as we were told
the deadline had passed for this information to be received here.

The same day, Friday 10th July 2020 we received the following information
from the Council to which we have replied underneath their comments:

Inclusion of the 15 x late representations in full
(NB. These representation were submitted in the time given by the Council
for submissions prior to the Meeting. They were not LATE.)

"I am pleased to inform you that arrangements have been made for the 15
late representations, which were summarised as part of the Committee
papers, to be placed alongside the materials on the relevant web page.
Hopefully, this addresses some of the concerns you have raised around a
full and transparent picture being presented from both sides of the
matter, albeit belatedly."

Our response:
" Have you seen the Objections on the site? Do you see a difference in the
way you have re-dacted information and the way information has not been
re-dacted on these objections?
We would ask for you to re-dact appropriately the inappropriate data on
these objections even though the damage has been done already. In
particular, the personal and unsubstantiated remarks made by
.............. I am confident that you will be able to see the
inappropriate and personal comments made on these three objections and if
you had been responsible for re-dacting these upon submission they would
not have been allowed to go through in the present form on file.

Thank you for your efforts to include the support representations even at
this late stage and when Councillors did not have the benefit of seeing
them to make a judgement.

Please let us know when these submissions are put on your site for us to
pass on to supporters who took the time to write in with their views to
protect trees of significance on the designated acre of Metropolitan open
Land and Site of Metropolitan Imortance for Nature Conservation, in
private ownership, which runs along the River Crane Corridor in west
twickenham.

Yours sincerely,

S. Macqueen

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