Suffolk County Council - 'The Hold' Heritage Centre: First-round Grant Application documents

Mrs Susan Meadows made this Freedom of Information request to The National Lottery Heritage Fund

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Mrs Susan Meadows

Dear Heritage Lottery Fund,

Please send me the first-round application form, all supporting documents, and the grant notification letter for the project titled: ''The Hold': A Suffolk Archives Service for the 21st Century'.

Yours faithfully,

Mrs Meadows

Freedom Of Information, The National Lottery Heritage Fund

Thank you for your Freedom of Information request to the National Heritage
Memorial Fund/Heritage Lottery Fund.

 

We are currently processing your request and will respond within 20
working days.

 

show quoted sections

Freedom Of Information, The National Lottery Heritage Fund

Thank you for your Freedom of Information request to the National Heritage
Memorial Fund/Heritage Lottery Fund.

 

We are currently processing your request and will respond within 20
working days.

show quoted sections

Freedom Of Information, The National Lottery Heritage Fund

1 Attachment

  • Attachment

    First Round The Hold.zip

    23.2M Download

Dear Mrs Meadows,

Many thanks for your email dated 16 June 2018, in which you requested a copy of the first round application, the supporting documentation and the award letter for the ‘The Hold’ project.

Please find attached a zipped folder the First Round Application form, all appendices that HLF hold and the grant notification letter.

Please note that a some elements have been redacted under Section 40 of the Freedom of Information Act – Personal Information. This exemption allows a public body to withhold information that could be considered personal to an individual. In line with the principles set out in the Data Protection Act, a public body has a duty to protect personal information that it holds.

The zipped folder will contain the following documents:
• HG-14-08167- Grant Notification Letter
• R1 Application Form_Redacted
• Suffolk Agricultural Association Supporting Letter_Redacted
• TheHold_Appendix1_MOU_Redacted
• TheHold_Appendix2_DetailedCosts
• TheHold_Appendix3_Briefs
• TheHold_Appendix4_JDs
• TheHold_Appendix7_DesignBrief_Redacted
• TheHold_Appendix8_OutlineBusinessPlan¬_Redacted
• TheHold_Appendix9_ArchaeologyDBA.compressed_Redacted
• TheHold_Appendix10_FundraisingPlan
• TheHold_Appendix11_Letters_Redacted
• TheHold_Appendix12_ActivityPlan_Redacted
• TheHold_Appendix13_Capital Plan
• TheHold_Appendix14_DevelopmentPhaseTimeline
• TheHold_Appendix15_DeliveryPhaseTimeline
• TheHold_Appendix16_ConservationStatement_Redacted
• TheHold_Appendix17_Underwriting_Redacted
• TheHold_Appendix18_RiskRegister
• TheHold_Appendix19_Glossary

Please let me know if you have any problems accessing these documents and we will send them to you via another method.

I hope this has answered your queries, but if you are unhappy with the service you have received in relation to your request and wish to request an internal review of our decision please contact [Heritage Lottery Fund request email].

If you are not content with the outcome of the internal review you have the right to appeal to the Information Commissioner’s Office (https://ico.org.uk/).

Kind regards,

Oliver

FOI Team
Heritage Lottery Fund
7 Holbein Place
London SW1W 8NR
Web: www.hlf.org.uk

Follow us on Twitter, Facebook and Instagram and visit our online community.

show quoted sections

Mrs Susan Meadows

Dear Heritage Lottery Fund,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Heritage Lottery Fund's handling of my FOI request 'Suffolk County Council - 'The Hold' Heritage Centre: First-round Grant Application documents':

- Firstly, I note that Appendices 5 and 6 are missing from the list of documents you give in your response, and so also from the documents sent in the accompanying 'zip' file. Therefore, I would be grateful if you could explain to me why this is the case. As it does seem a little odd for Suffolk County Council/Suffolk Record Office (SCC/SRO) to have numbered the appended documents in such a disorderly way when making such an important application to the Heritage Lottery Fund (HLF) for funding.

- Secondly, I note also that in many of these ‘first-round’ application documents, reference is made to the recruitment of an ‘Organisational Change Consultant’ for the Development Phase of the project. Who, according to the brief given for the proposed new post (found in Appendix 3, p.39), if appointed, was set to create: a 'high level organisational development / transformation plan’ for the whole of the Suffolk Record Office service (which would, of course, include also the two existing Record Offices in Bury St. Edmunds and Lowestoft).
However, there appears to be little evidence, or even mention, in any of the later ‘second-round’ application documents that such a plan was ever created, or indeed that an ‘Organisational Change Consultant’ was, in fact, recruited. Therefore, I would be very grateful if you could explain why this appears to be the case, and also send me a copy of the said plan.
Further, I request all other such documents received from SCC/SRO that relate to wider organisational change and transformation of the current Suffolk Record Office service (including any that may detail the service’s future as a ‘not-for-profit’ entity of one form or another). This, even if any such documents were not included with either of the two sets of application documents received by the HLF from SCC/SRO.
There seems little question far-reaching ‘transformation’ was (and is, still) planned for the countywide service, and that it is integral to the project as a whole. It would, therefore, be strange if much greater detail had not been supplied to the HLF by SCC/SRO about this.

- Finally, I would also be grateful if you could send me any list of documents received from SCC/SRO with their Round 1 application.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/s...

Yours faithfully

Mrs Meadows

Freedom Of Information, The National Lottery Heritage Fund

Thank you for your Freedom of Information request to the National Heritage
Memorial Fund/Heritage Lottery Fund.

 

We are currently processing your request and will respond within 20
working days.

 

show quoted sections

Freedom Of Information, The National Lottery Heritage Fund

Dear Mrs Susan Meadows

Many thanks for your email. You will hear from our Chief Executive Ros Kerslake within 20 working days regarding the internal review of the handling of your request.

I will also respond within 20 working days regarding your requests for additional information.

Best wishes

Danielle

FOI team
Heritage Lottery Fund
7 Holbein Place
London, SW1W 8NR

show quoted sections

Freedom Of Information, The National Lottery Heritage Fund

4 Attachments

Dear Mrs Meadows

Many thanks for your emails of 17 August. You asked for an internal review of our FOI responses. I attach a response from our Chief Executive, Ros Kerslake, along with two documents (appendices 5 and 6).

You also asked for a number of items of new information across your two email which I will address below.

1. A list of all documents received from the grantee with their first round application.

Please find this attached. Personal information has been redacted in line with Section 40 (personal information) of the Freedom of Information Act 2000.

2. A copy of the Transformation Plan and information about the Organisational Change Consultant, the recruitment of who was mentioned in the first round application.

I can confirm that we do not hold this information. Suffolk County Council have informed us that this work did not take place.

3. Other documents relating to wider organisational change and transformation of the current Suffolk Record Office service.

I can confirm that we do not hold this information. Suffolk County Council have informed us that this work did not take place.

If you are unhappy with the service you have received in relation to the handling of the new requests and wish to request an internal review of our decision, please contact [Heritage Lottery Fund request email]. If you are not content with the outcome of the internal review you have the right to appeal to the Information Commissioner’s Office (https://ico.org.uk/).

Best wishes

Danielle

FOI team
Heritage Lottery Fund
7 Holbein Place
London, SW1W 8NR

show quoted sections