Suffolk County Council: 'Suffolk Archives' NLHF grant 'Approved Purposes' update

Mrs Susan Meadows made this Freedom of Information request to Suffolk County Council Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was partially successful.

Mrs Susan Meadows

Dear Suffolk County Council,

One of the National Lottery Heritage Fund’s ‘Approved Purposes’ – i.e. the purposes for which a grant is sought, and therefore the conditions upon which it is awarded – for the grant of over £10 million awarded to your Council to ‘transform’ the county’s Record Office service was to:

“Accelerate digitisation of the archive, particularly maps, and undertake a targeted sorting, repairing and cataloguing programme…” (1)

Therefore, I would be grateful of details regarding the progress that has been made in each of these areas since the award of the grant in April 2018.

In particular, I would like for you to give full details of the progress made with the ‘cataloguing programme’. This in order to see how the situation has been improved upon in the last five years – i.e. in comparison to the statistics on cataloguing detailed in the ‘Conservation Plan' that accompanied the grant application (as below):

“At March 2017 of total collections
• 74% are cataloged to at least box list or rough list.
• 26% are completely unlisted.
• Of the 74% referred to above, 42% are catalogued to at least mandatory ISAD(G) [General International Standard Archival Description], 20% are to a lower standard, and 12% are only box listed
“29% of the total archive holdings are catalogued on the CALM cataloguing database"

“Not all catalogue information is online. As of March 2017, the catalogue information available to the public can be broken down as follows: 

• 7.1% is available for public access online at Suffolk Archives and at Discovery, the TNA [The National Archives] online catalogue 

• 52.5% is available via a physical paper catalogue in one of the three searchrooms 

• 14.3% is only available on CALM and therefore only accessible via consulting 
staff in the searchrooms ” 
(2)

Yours faithfully,

Susan Meadows (Mrs)

(1) ‘Grant Notification Letter’ - 12 April 2018, page 2:
https://www.whatdotheyknow.com/request/s...
(2) ‘Conservation Plan’ - 12 April 2018, pages 28-29:
https://www.whatdotheyknow.com/request/s...

Freedom of Information, Suffolk County Council

INFORMATION REQUEST – ACKNOWLEDGEMENT
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Kind regards
Tanya
Information Governance
Governance, Legal and Assurance
Suffolk County Council
Constantine House
Ipswich
IP1 2DH

Email: [email address]
Phone: 01473 265138

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Freedom of Information, Suffolk County Council

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INFORMATION REQUEST RESPONSE

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Kind regards
Becky

Information Governance
Governance, Legal and Assurance
Suffolk County Council
Constantine House
Ipswich
IP1 2DH

Email: [email address]
Phone: 01473 265960

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