Dear James,

I am writing to acknowledge your request under the Freedom of Information
Act 2000.  The University of Manchester will respond to you within 20
working days.

Best wishes

Lisa

Dr Lisa Crawley l  Information Officer  l Information Governance Office
l Directorate of Compliance and Risk l  Professional Support Services |
Room G7 Christie Building  l Compliance & Risk Management Office l  The
University of Manchester  l  Oxford Road  l  Manchester  l  M13 9PL  l 
Tel +44 (0)161 275 8400  

Dear Jason,

Thank you for your request for information received by The University of
Manchester on 06 March 2019 which was as follows:

I would like to request the following information regarding your MBChB
Medicine course:

1.) The number of successful applicants that were given a place that held
a criminal conviction.

2.) The types of criminal convictions (e.g. Assult, DUI, burglary etc) of
successful applicants that were given a place.

Please detail all the information that has been recorded to date.

The University has now considered your request and unfortunately we will
not be able to provide the information you have requested at this time. I
have liaised with the University’s Undergraduate Admissions Manager in the
School of Medical Sciences and he has advised that the information you
have requested is not recorded on a central database from which a response
could be automatically extracted. Therefore in order to provide a response
we would need to locate all of the paper student files we hold for as far
back as we hold them, then manually assess each record to see if it held
any information relevant to your request.

To give you an idea of the number of manual records this would entail, for
the past three years we have had 5475 applications from home students
alone. Even at a conservative estimate of one minute per record, it would
take in excess of 90 hours to manually assess those records to determine
if they hold information relevant to your request, and this does not
include all of the additional records going back further than this which
would also need to be included. Clearly therefore this task would take
well in excess of the 18 hour ‘Appropriate Limit’ (as defined in the
Freedom of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004). As a result, Section 12 of the Freedom of Information
Act 2000 applies and regrettably this task cannot be undertaken at this
stage. This email serves to act as a refusal notice for this request, as
per Section 17 (5) of the Act.

The Undergraduate Admissions Manager has advised however that from memory
there have been no successful applicants with a criminal conviction within
the last 3 admissions cycles. I trust this information is useful however
it does not affect the University’s legal right to rely on the Fees
Regulations for the remainder of your request.

The University of Manchester Freedom of Information Act appeals procedure 

If you feel that The University of Manchester has refused access to
information to which you are entitled, or has not dealt with your request
appropriately under the FOIA, you have a right of appeal.

An appeal in the first instance should be directed to the Information
Governance Office at [1][email address]. You should include: 

·         details of your initial request

·         any other relevant information

The University will deal with your appeal within a reasonable time, and
will inform you of the projected time scale on receipt of your complaint.
You are also welcome to contact the Information Governance Office with
informal questions about the handling of your request. 

After The University’s internal appeals procedure has been exhausted, you
have a further right of appeal to the Information Commissioner’s
Office. Details of this procedure can be found at [2]www.ico.org.uk.

Kind regards

Sharon

Sharon Glen | Information Officer | Information Governance Office |
Directorate of Compliance and Risk |Professional Services | G7 Christie
Building | The University of Manchester | Oxford Road | Manchester | M13
9PL | Tel +44(0) 161 306 7549| [3]www.manchester.ac.uk

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References

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